Case Information
*1 Before WOLLMAN, LOKEN, and KELLY, Circuit Judges.
____________
LOKEN, Circuit Judge.
*2 Michael Prezioso brought this action under the Employee Retirement Income Security Act (“ERISA”), 29 U.S.C. § 1132(a)(1)(B), claiming that The Prudential Insurance Company of America (“Prudential”) wrongly denied him long term disability (“LTD”) benefits under a group policy sponsored by his former employer, Vertis, Inc. (“Vertis”). Prezioso appeals the district court’s grant of summary [1] judgment dismissing this claim. He argues that the court erred in applying the abuse of discretion standard of judicial review and, alternatively, that Prudential abused its discretion in denying LTD benefits. Reviewing these issues de novo , we affirm.
I. Factual and Procedural Background.
The allegedly disabling injury occurred on May 10, 2010, when Prezioso injured his back lifting a 15-pound art portfolio while working as an advertising sales representative for Vertis, a marketing and advertising firm. On May 11, Dr. John [2] Dowdle diagnosed acute mechanical low back pain and degenerative disc disease of the lumbar spine. Dr. Dowdle recommended a week off work and pain medication, noting that Prezioso should be “dramatically better when he is seen in 1 week.” Prezioso faxed this information to Vertis human resources. Later that day, Prezioso was terminated by his supervisor for failing to meet sales targets established after Vertis lost one of Prezioso’s major accounts in 2009.
When the pain did not quickly resolve, Dr. Dowdle ordered an MRI of Prezioso’s lumbar spine. The images revealed degenerative disc disease at two levels of his lumbar spine and stenosis, a narrowing of spaces at the L4-L5 level impinging on the nerve. On June 1, Dr. Dowdle referred Prezioso to an exercise program at a neck and back clinic. Dr. Katherine Anglin observed that Prezioso “move[d] fairly easily about the room,” had a normal gait but a limited range of motion, and reported *3 significant pain. Dr. Anglin estimated that, if the exercise program were successful, Prezioso would return to his normal activities in nine to twelve weeks.
Prezioso participated in the exercise program but made little progress. In mid- June, Dr. Dowdle considered spinal surgery. After a July discogram showed “abnormal disc morphology” at L4-L5 and L5-S1, Dr. Dowdle referred Prezioso to orthopedic surgeon Stefano Sinicropi for a second opinion. When a CT scan confirmed Dr. Sinicropi’s preliminary opinion, he recommended two-level lumbar spinal fusion in October 2010 and eventually performed that surgery on June 24, 2011. Meanwhile, a motor vehicle accident in October aggravated Prezioso’s lumbar pain and injured the cervical area of his spine. Dr. Dowdle, Dr. Sinicropi, and a physician’s assistant signed numerous “Workability Forms” stating, without analysis, that Prezioso was unable to work between May 10, 2010, and August 1, 2011.
On November 11, 2010, Prezioso applied for LTD and short term disability (“STD”) benefits under Vertis’s separate LTD and STD plans administered by Prudential. He submitted an employee statement, attending physician statements, and medical records supporting his claim. Both plans defined disabled to mean that a participant is “unable to perform the material and substantial duties” of his “regular occupation” due to sickness or injury. “Material and substantial duties” are those that are “normally required for the performance of the [employee’s] regular occupation, and cannot be omitted or modified.” “Regular occupation” means the employee’s “occupation as it is normally performed instead of how the work tasks are performed for a specific employer or at a specific location.” To be eligible for STD benefits (not here at issue), an employee must be “continuously disabled” throughout a seven-day “elimination period.” To be eligible for LTD benefits, an employee must be continuously disabled throughout a 180-day elimination period.
On January 18, 2011, Prudential disallowed Prezioso’s STD claim, concluding he was ineligible for benefits because the injury occurred on May 12, the day after he *4 was terminated. The decision advised that, if Prezioso chose to appeal, his LTD claim would be considered after STD benefits were approved. On March 18, Prezioso timely appealed both denials. His appeal clarified that the May 10 injury occurred prior to his May 11 termination. In addition, he submitted voluminous medical records and a personal affidavit declaring: “I am unable to work at any job due to . . . severe pain which causes me to be unable to sit, stand, walk, or drive for any period of time. I have been advised by my doctors to avoid lifting even light weight items. Both the pain and the pain medications which I need to take cause me to have difficulty thinking and concentrating.”
In considering this appeal, Prudential had Prezioso’s claim reviewed by an independent physician board-certified in pain management and rehabilitation, Dr. Ephraim Brenman. Dr. Brenman’s April 22, 2011, report noted that Prezioso had restrictions and limitations from his back condition and found that he should not lift or carry items heavier than 25 pounds; only occasionally squat or reach below waist level; and sit for no longer than two hours at one time with five-minute breaks to stretch. Due to the automobile accident, Dr. Brenman also found that Prezioso should be limited to two hours of continuous keyboarding separated by five minute breaks. Despite these limitations, Dr. Brenman concluded that Prezioso “can perform the work activities and duties within the restrictions and limitations on a full time basis.” Dr. Brenman concluded that Prezioso had reported limitations “not supported and consistent with the documentation provided for review,” and that “no functional examination findings . . . support ongoing neurological deficit.” Prudential also consulted a certified rehabilitation counselor, Irene Morris, to identify the “material and substantial duties” of Prezioso’s regular occupation. Morris concluded that these duties included lifting and carrying up to twenty pounds occasionally and up to ten pounds frequently. She found that advertising executives often work more than forty hours per week, but “most have the freedom to determine their own schedules.”
Prudential denied Prezioso’s LTD and STD appeals on June 15, 2011. Citing Dr. Brenman’s report and medical records provided by Prezioso, Prudential agreed that Prezioso “did experience a level of functional impairment” following his back injury in May 2010. However, based on Morris’s analysis and Dr. Brenman’s findings, Prudential concluded that Prezioso’s impairments would not prevent him from performing the material and substantial duties of his regular occupation. Consistent with the LTD Plan’s Summary Plan Description (“SPD”), Prudential advised that Prezioso could elect to appeal this decision to Prudential’s Appeals Review Unit; that a second appeal must be submitted within 180 days; that Prudential would determine the second appeal within 45 days unless it notified Prezioso that “special circumstances” required a 45 day extension; and that he may immediately file a lawsuit under ERISA because he had “completed the first level of appeal.”
On December 8, 2011, Prezioso submitted a voluntary second appeal. He objected to Dr. Brenman’s report because Dr. Brenman “is not a neurologist” qualified “to opine on neurological disorders” and submitted a statement from Dr. Sinicropi disagreeing with Dr. Brenman’s conclusions. Prezioso provided an updated medical history including records related to his June 24 lumbar fusion surgery. He also submitted a vocational report opining that he was incapable of performing his job due to a 10-pound lifting restriction; affidavits regarding his limited daily activities and debilitating pain; and a June 27 Social Security Administration decision that he has been under a disability as defined in the Social Security Act since May 10, 2010.
In response to this second voluntary appeal, Prudential sought an independent medical review from a board-certified neurologist and asked Dr. Brenman to re- evaluate his findings in light of the recent fusion surgery and Social Security ruling. The neurologist, Dr. Leonid Topper, found no evidence in Prezioso’s medical records that he was affected by any specific neurological diagnosis. Therefore, Dr. Topper found that Prezioso’s reported limitations were “not supported . . . from a neurological point of view.” Dr. Brenman reviewed documents relating to Prezioso’s *6 spinal fusion surgery and concluded that his earlier opinion was still sound. Both physicians explained why the Social Security award did not change their opinions.
Prudential did not complete its investigation of Prezioso’s second appeal within 45 days. On January 20, 2012, Prudential gave notice it required the 45-day extension contemplated in the SPD. On March 7, Prudential requested a further extension, which Prezioso’s attorney refused to grant. Prudential advised that it would nonetheless continue to review the second appeal. Prezioso filed this action on April 27. Prudential completed its review and issued a final decision denying the second appeal on June 7, 2012. On October 31, a magistrate judge granted Prezioso’s motion to exclude documents generated after the filing of his lawsuit as not properly part of “the ERISA administrative record.” On February 28, 2013, the district court granted summary judgment to Prudential, concluding that Prudential did not abuse its discretion in deciding that Prezioso was not continuously disabled within the meaning of the LTD policy and therefore not entitled to LTD benefits.
II. The ERISA Standard of Judicial Review.
A “denial of benefits challenged under [ERISA] is to be reviewed under a
de
novo
standard unless the benefit plan gives the administrator . . . discretionary
authority to determine eligibility for benefits.” Firestone Tire & Rubber Co. v. Bruch,
Conkright v. Frommert, 559 U.S. 506, 517 (2010). Thus, although we require
“explicit discretion-granting language” in an ERISA plan contained in a group health
and welfare insurance policy, the policy need not use the word “discretion.” Hankins
v. Standard Ins. Co.,
A. Prezioso first argues that the district court erred in applying the abuse of
discretion standard because the plan did not include discretion-conferring language.
Reviewing this issue
de novo
, see Ferrari v. Teachers Ins. & Annuity Ass’n, 278 F.3d
801, 806 (8th Cir. 2002), we first note that it was not properly preserved for appeal.
In the district court, Prezioso moved to exclude documents generated after he filed
this lawsuit as not properly part of the ERISA administrative record. Resolution of
that issue very much depended on whether judicial review of Prudential’s decision
would be conducted under the abuse of discretion or the
de novo
standard of review.
Compare, e.g., Donatelli v. Home Ins. Co.,
Turning to the merits of this issue out of an abundance of caution, we find it
is governed by controlling Eighth Circuit precedent. The LTD plan expressly
provided that, in considering a claim for LTD benefits, Prudential “may request . . .
proof of continuing disability, satisfactory to Prudential.” Another provision stated
*8
that benefits, if granted, will cease on the date “you fail to submit proof of continuing
disability satisfactory to Prudential.” In Ferrari, we held that a plan requiring that the
employee submit “written proof of continued total disability . . . satisfactory to [the
plan administrator]” was sufficient to trigger abuse of discretion review.
Prezioso further argues that this case should be governed by our decisions
noting that ambiguous language in an insurance policy does not confer discretion.
See Rittenhouse v. UnitedHealth Group Long Term Disability Ins. Plan, 476 F.3d
626, 629 (8th Cir. 2007), citing Walke v. Group Long Term Disability Ins., 256 F.3d
835, 840 (8th Cir. 2001). But, contrary to this contention, the phrasing in Prudential’s
LTD plan -- “satisfactory to Prudential” -- eliminated the ambiguity that prompted our
decision in Walke. See
B. Prezioso further argues that, even if the plan granted Prudential discretion, he is nonetheless entitled to de novo review because, when a plan administrator fails to act on a claimant’s appeal that “raises serious doubts about the administrator’s [initial] decision,” the initial decision “is subject to judicial review, and the standard of review will be de novo.” Seman v. FMC Corp. Ret. Plan for Hourly Emps., 334 F.3d 728, 733 (8th Cir. 2003). We reject this contention because it misconstrues the applicable ERISA statute and regulations.
The statute provides that every plan must provide participants with adequate
notice of claim denials and “a reasonable opportunity . . . for a full and fair review by
the appropriate named fiduciary of the decision denying the claim.” 29 U.S.C.
§ 1133(2). Claimants “must exhaust this procedure before bringing claims for
wrongful denial to court.” Galman v. Prudential Ins. Co. of Am.,
claimant of its determination of the mandatory appeal within 45 days, subject to one
45-day extension for “special circumstances.” § 2560.503-1(i)(1), (3)(i). If the plan
fails to follow this procedure, “a claimant shall be deemed to have exhausted the
administrative remedies available under the plan” and may seek judicial review.
*10
§ 2560.503-1(l). That was the circumstance in Seman, where the plan denied the
claimant full and fair review by failing to decide his mandatory appeal for more than
18 months.
and the claimant, having exhausted his plan remedies, was entitled to judicial review
of the adverse initial decision. Thus, we saw no alternative but to conduct that review
de novo
. We explicitly noted the district court’s discretion to base this
de novo
review “on evidence beyond that presented to the administrator.” Id. at 734.
This case is far different because Prudential conducted a full and fair review
of Prezioso’s mandatory appeal and issued a timely decision. At that point, his plan
remedies were exhausted. The regulations allow for a voluntary second appeal but
expressly provide that the claimant need not exhaust this procedure before seeking
judicial review. 29 C.F.R. § 2560.503-1(c)(3). The regulations do not provide that
a voluntary appeal procedure is part of the plan’s statutory obligation to provide “full
and fair review” of the initial decision. See DaCosta v. Prudential Ins. Co. of Am.,
No. 10-CV-720 (JS)(ARL),
*11
Determining that the abuse-of-discretion standard of review applies when a
voluntary second appeal was available, but either was not pursued by the claimant or
was not completed by the plan administrator, does not resolve an important, related
question -- in such a case, what is the ERISA administrative record to be reviewed?
In some cases, if the claimant elects to sue without waiting for the plan’s response to
a voluntary appeal, it may be proper to limit the administrative record to the record
before the plan administrator when the prior, mandatory appeal was decided, as in
Harvey,
III. Abuse of Discretion Review.
The remaining question is whether Prudential abused its discretion in denying
Prezioso LTD benefits. Under this standard, “the plan administrator’s decision will
be upheld if it was reasonable, that is, if it was supported by substantial evidence.”
McGarrah,
The record demonstrates that Prudential provided Prezioso the required “full
and fair review” before denying his first appeal from the initial denial of LTD
benefits. It considered all comments, medical records, and other information
submitted by Prezioso; did not afford deference to the initial decision; referred the
appeal to a different decisionmaker; consulted a neutral health care professional with
appropriate training and experience in lower back disabilities; and obtained advice
from a qualified vocational expert regarding the demands of Prezioso’s “regular
occupation.” See 29 C.F.R. § 2560.503-1(h)(2) and (3). Contrary to Prezioso’s
assertions, Prudential did not abuse its discretion by according more weight to the
opinions of its own experts -- Dr. Brenman and Irene Morris -- than to the opinions
of his treating physicians and other experts. See Black & Decker Disability Plan v.
Nord,
Turning to the abbreviated record of Prezioso’s voluntary second appeal, the
district court noted that he submitted a large volume of documents, but “the majority
of these documents provided little or no new information for Prudential to consider.”
*13
Prezioso’s criticism of Dr. Brenman’s lack of expertise in neurology prompted
Prudential to request an independent neurological review by Dr. Topper, who
concluded that Prezioso’s claim was not supported “from a neurological point of
view.” The Social Security decision was new, but “an ERISA plan administrator or
fiduciary generally is not bound by an SSA determination that a plan participant is
disabled.” Farfalla v. Mutual of Omaha Ins. Co., 324 F.3d 971, 975 (8th Cir.)
(quotation omitted), cert. denied,
For the foregoing reasons, the judgment of the district court is affirmed. We deny Prezioso’s motion to strike Prudential’s separate appendix and Prudential’s motion for leave to file a Sur-Reply Brief.
______________________________
Notes
[1] The Honorable Ann D. Montgomery, United States District Judge for the District of Minnesota.
[2] In May 2009, Prezioso sustained a similar injury to his lumbar spine while removing a box of work materials from a car trunk. He was treated with steroid injections and returned to work at Vertis within a few weeks. Prior to these injuries, he had a lumbar laminectomy and disc excision to treat a ruptured disc in 1981.
[3] The LTD plan’s SPD incorporated the substance of 29 C.F.R. § 2560.503-1(h), providing that the first mandatory appeal will be a “full review of the information in the claim file and any new information submitted to support the appeal.”
[4] Likewise, McGarrah v. Hartford Life Ins. Co.,