Medi-Cab of Massachusetts Bay, Inc. v. Rate Setting CommissionMedi-Cab of Massachusetts Bay, Inc. v. Rate Setting Commission
This is an appeal by the Rate Setting Commission (commission), pursuant to G. L. c. 30A, § 15, from a final judgment of the Superior Court affirming a decision of the Division of Administrative Law Appeals
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(division) in which the division approved for the appellee, Medi-Cab, an individual reimbursement rate higher than the class-based rate set for Medi-Cab by the commission. The commission also appeals from the Superior Court judge’s order remanding the case to the commission for promulgation of regulations regarding inclusion of attorney’s fees incurred in rate appeals from the class-based rate.
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We transferred the case to this court on our
I. Background. During the years 1975 through 1977, the period covered by this appeal, Medi-Cab provided nonemergency ambulance services (chair-car service) to persons confined in wheelchairs. Many of Medi-Cab’s passengers were recipients of Medicaid or other public assistance. On June 20, 1975, the commission, by its regulation designated 14 C.H.S.R. § 401 (1975), 3 adopted a class-based (or industry wide) reimbursement rate effective August 1, 1975, for Medicaid providers of chair-car services, including Medi-Cab. The commission, by § 401.18 of its regulations, adopted a flat rate of fourteen dollars per trip, plus fifty cents per mile after an initial five miles, plus five dollars for each trip involving two attendants.
Medi-Cab, the primary provider of after-hours and weekend services in its area of operation, believed that it was entitled to an individual cost-based rate, higher than the uniform “class-based” rate promulgated by the commission. Medi-Cab was uncertain, however, of the proper route by which to seek appeal of the fourteen-dollar rate. Two routes appeared open. First, because the fourteen-dollar rate was embodied in a regulation which applied to an entire class of providers, Medi-Cab recognized that its only remedy might be to challenge the regulation by way of an action for declaratory judgment in the Superior Court pursuant to G. L. c. 30A, § 7, and G. L. c. 231A. Second, because it was seeking relief in the form of an individual rate, Medi-Cab recognized that it might have to appeal the fourteen-dollar rate to the division pursuant to G. L. c. 6A, § 36. 4 To be safe, it did both. Medi-Cab filed a complaint in the Superior Court, and filed an appeal with the division.
Before the division, the commission then argued that MediCab ’s administrative appeal be dismissed on the ground that the division had no authority to review a class-based rate promulgated by regulation. Based on the decision of the Superior Court, the division denied the commission’s motion to dismiss, and heard the appeal. Eight days of administrative hearings followed in the summer and fall of 1977 during which MediCab introduced evidence concerning its costs.
On September 26, 1978, the division issued a 27-page decision in which it made two crucial rulings. First, the division found that the commission was required, under G. L. c. 6A, § 32, to establish for Medi-Cab “an individual rate of reimbursement based upon, among other things, [Medi-Cab’s] actual costs.” Second, the division found that the flat rate appearing at 14 C.H.S.R. § 401 (1975) did not satisfy the commission’s statutory requirement under G. L. c. 6A, § 32. Based on these findings, the division remanded the case to the commission with orders that the commission promulgate a regulation specifying the manner of calculating an individual rate for Medi-Cab. The commission did not appeal from the division’s decision at that time, but instead sent a letter to Medi-Cab’s attorneys in which it “rejected” the decision. On November 21, 1978, Medi-Cab commenced the instant action in the
More than four years later, while this action still was pending before the Superior Court, the commission again changed its view as to the proper forum for Medi-Cab’s appeal. On January 19, 1983, the commission filed a joint motion with Medi-Cab before the division, proposing that the division reopen MediCab’s administrative appeal. To make sure that all of the parties agreed to the limited scope of the renewed hearings, MediCab’s counsel orally presented the joint motion, stating that the sole purpose of the hearing was to establish an individual rate for Medi-Cab, and that the commission had waived any appeal from the issues decided in the division’s first decision.
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Thereafter, the motion was reduced to writing, and the following stipulation was before the division: “The parties to the above-entitled appeal move that the record in the appeal be reopened for the presentation of further evidence and a determination, based on all of the evidence in the record, whether
On January 3, 1985, the division issued its decision, in which it determined (a) that Medi-Cab had established that the class rate “did not adequately, fairly and reasonably reimburse its costs”; (b) that Medi-Cab’s methodology for arriving at an individual rate was “adequate and reasonable”; (c) that, although certain costs were “arguably unreasonable” on the evidence before the division, Medi-Cab’s costs were reasonable; and (d) that Medi-Cab’s basic trip rate be as proposed by Medi-Cab. 7
Thereafter, each party timely moved for reconsideration, Medi-Cab seeking inclusion of the legal fees generated in its protracted rate appeal as a reasonable cost for purposes of determining its rate (which would have increased its rate by ninety-six cents per trip), and the commission challenging the entire decision as erroneous. After hearing, the motions were denied.
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On March 25, 1985, Medi-Cab moved in the Superior Court to restore its pending lawsuit to the docket of active cases.
II. Discussion. Three issues are before this court: (a) the effect of the stipulation of the parties, including the commission’s waiver; (b) whether the division, in its decision of January 3, 1985, set an appropriate reimbursement rate for MediCab; and (c) whether the Superior Court properly ordered the commission to promulgate a regulation regarding inclusion of attorneys’ fees in the reimbursement calculation for providers of chair-car service. We discuss these issues separately.
A.
The stipulation and waiver.
The stipulation filed by the parties on January 19, 1983, allowed the division to set a reasonable individual rate for Medi-Cab based, among other things, on Medi-Cab’s costs. The commission now concedes, as a result of the stipulation, that the reopened proceedings were properly before the division as proceedings on an individual rate for Medi-Cab.
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Nevertheless, in its brief the com
The parties stipulated that the division reopen its hearings on the sole issue whether the fourteen-dollar rate set by the commission was “adequate, fair and reasonable” for Medi-Cab based, among other things, on Medi-Cab’s costs. The stipulation expressly permitted the division to determine an individual rate for Medi-Cab, if the division found the fourteen-dollar rate inadequate. The stipulation allowed the division to consider the evidence presented at the earlier hearing. It also permitted the division to consider further evidence. This stipulation precludes the commission from asserting on appeal that its class-based rate is valid and that the setting of an individual rate was error. See
Murray
v.
Second Dist. Court of E. Middlesex,
B.
Medi-Cab’s rate.
General Laws c. 6A, § 36, provides that judicial review of a decision of the division shall be governed by G. L. c. 30A, § 14. Under the provisions of § 14 relevant to this appeal, a party seeking relief from the division’s decision must show in the Superior Court that the decision either was based on an error of law or was unsupported by substantial evidence in the record. G. L. c. 30A, § 14 (7) (c),
1.
Burden of proof .
In a rate appeal under G. L. c. 6A, § 36, the burden of proof lies with the provider to demonstrate that the rate established by the commission is inadequate or unreasonable.
See Murphy Nursing Home, Inc.
v.
Rate Setting Comm’n,
The division plainly held Medi-Cab to its burden of proving the inadequacy of the fourteen-dollar rate and the appropriateness of the higher rates sought. During the hearings, Medi-Cab introduced detailed accounting evidence regarding its costs, the scope of its business, and the nature of the chair-car services it offered. The division’s comment regarding the commission’s failure to introduce evidence of comparable expenses of other chair-car service providers does not indicate a shift in the burden of proof. 15 As we read the division’s decision, the comment indicates merely that the division rejected the commission’s efforts on cross-examination and through its witness to undermine Medi-Cab’s evidence as to the reasonableness of its costs. The division weighed the evidence before it and found that Medi-Cab had met its burden. We agree with the Superior Court judge’s statement that “[t]he efforts made by the Commission to impeach the evidence offered by Medi-Cab simply failed. This does not mean that the burden had been shifted.”
2.
Reasonable costs.
Reimbursement may be provided only for “reasonable” costs, not “actual” expenses.
Cliff House Nursing Home, Inc.
v.
Rate Setting Comm’n,
16 Mass. App. Ct.
The division’s comment that “some of Medi-Cab’s expenses are arguably unreasonable,” reflects nothing more than the fact that the commission chose to question certain listed expenses on cross-examination or with rebuttal evidence. 16 Medi-Cab, however, justified each of the challenged expenses, 17 and the division expressly concluded, on the basis of the evidence before it, that Medi-Cab’s costs were reasonable.
3.
Substantial evidence.
“Substantial evidence” is such evidence “as a reasonable mind might accept as adequate to support a conclusion.” G. L. c. 30A, § 1 (6) (1986 ed.).
New Boston Garden Corp.
v.
Assessors of Boston,
The commission asserts that certain of Medi-Cab’s costs should have been disallowed automatically because they allegedly are “not related to patient care as required by Medicaid regulations.” These costs include bad debt, income taxes, advertising, life insurance on key employees, start-up (organizational) costs, and franchise fees and royalties. We construe the commission’s assertion to suggest that, if these costs are nonreimbursable and should have been excluded, then the division’s decision is not supported by substantial evidence. The commission cites no statute, regulation, or case authority to support its opaque assertion of automatic disallowance. Thus,
Nevertheless, we point out some of the defects in the commission’s vague contention of automatic disallowance. For example, Medi-Cab never submitted bad debt, income taxes, or advertising — three of the expenses the commission asserts should be disallowed — among the expenses for which it sought reimbursement. Similarly, Medi-Cab withdrew from the division’s consideration the cost of life insurance on MediCab’s key employees. As to Medi-Cab’s amortization of start-up or organizational costs, the commission’s own witness conceded that amortization is not prohibited automatically by the commission’s regulations. Finally, as to franchise fees and royalties, the record reveals that the commission failed to bring to the attention of the division, the Superior Court, and this court, any regulation applicable to Medi-Cab which prohibits reimbursement of these costs. In the absence of evidence in the record or authority in the commission’s brief to support the commission’s claim that franchise fees and royalties are nonreimbursable, there was no error in the division’s considering these costs. In short, the division’s decision is supported by substantial evidence.
C.
Attorneys’ fees.
The commission is directed by G. L. c. 6A, § 32, inserted by St. 1973, c. 1229, § 2, to “establish by regulation those expenses treated as business deductions under the Internal Revenue Code which shall be included as allowable operating expenses in determining rates of reimbursement.” See
Massachusetts State Pharmaceutical Ass’n
v.
Rate Setting Comm’n,
In this case, a remand to the division, not the commission, is appropriate. The parties requested in their joint motion of January 19, 1983, that, if the division found the fourteen-dollar rate inadequate, the division should determine a new individual rate for Medi-Cab. Thus, the issue of the reasonableness of Medi-Cab’s costs, including its attorneys’ fees, was before the division.
We therefore remand the issue of attorneys’ fees to the Superior Court with instructions that this matter be remanded to the division for a determination whether and to what extent Medi-Cab’s attorneys’ fees are includable as reasonable expenses in determining Medi-Cab’s individual reimbursement rate. On remand, as before, Medi-Cab will bear the burden of proving that the attorneys’ fees for which it seeks reimbursement are reimbursable and reasonable. As so modified, the judgment of the Superior Court is affirmed.
So ordered.
Notes
The Division of Administrative Law Appeals was formerly the Division of Hearings Officers. G. L. c. 7, § 4H, as appearing in St. 1983, c. 683. The term “division” will be used to refer to that agency under both its old name and its new name.
Normally, an order of remand to an administrative agency is interlocutory and not appealable.
Metropolitan Dist. Comm’n
v.
Department of Pub. Utils.,
The Code of Human Services Regulations (C.H.S.R.) was a predecessor of the Code of Massachusetts Regulations.
General Laws c. 6A, § 36, par. 1, inserted by St. 1973, c. 1229, allows a provider aggrieved by an individual rate set for it by the commission to appeal that individual rate to the division for a determination whether the rate
Several months after Medi-Cab filed the instant action in the Superior Court, this court ruled in
Cliff House Nursing Home, Inc.
v.
Rate Setting Comm’n,
The attorney for Medi-Cab presented the joint motion orally, stating that, “ [T]he parties agree to the reopening of the record for the presentation of further evidence and a determination based both on the evidence that was presented earlier and the evidence that is presented at the reopened portion of the hearing as to whether the [appealed rate] is adequate, fair and reasonable based, among other things, on [Medi-Cab’s costs]. And if . . . such a determination is not made, the Commission determine a new rate.” In addition, he stated: “The further understanding of the parties is that the [commission] waives any appeal from or regarding the issues decided in the decision issued by Hearing Officer Emmer dated September 26, 1978 in this appeal.” Finally, he added that “the parties have stipulated on the underlying accounting evidence . . . .” When the hearing officer asked counsel for the commission if she had anything to say in response to the oral motion, she responded simply, “No.”
That basic trip rate was: $19.40 for the period August 1, 1975, to March 31, 1976; $20.27 for April 1, 1976, to March 31, 1977; and $21.79 for April 1, 1977, to December 31, 1977. Medi-Cab ceased operations in December, 1977.
Eleven days after denial of the motions for reconsideration, the division issued an addendum to its decision which, after referring to the parties’ “stipulation” (i.e., joint motion), added the following footnote to the decision: “Due to the peculiar procedural background of this case and the desire to avoid complex jurisdictional litigation, the parties agreed and stipulated that the Division determine a new rate for the Appellant, if the Division found the class-based rate was not fair, adequate and reasonable for the Appellant. Hence, this decision is limited by the terms of the stipulation to this case and does not establish precedent for future class-based rate appeals.” We agree with this limitation. See note 9, infra.
“Where a provider’s challenge is to the substantive validity, that is, the adequacy, of a regulation of general application and not to the peculiar application of that regulation to the provider, the division is without authority to act, and the remedy for the provider is to proceed by way of an action for declaratory judgment under G. L. c. 30A, § 7, and G. L. c. 231A” (footnotes omitted).
Beth Israel Hosp. Ass’n
v.
Rate Setting Comm’n,
The line between a challenge to the substantive validity of a general regulation and an appeal from “the peculiar application of that regulation to the provider" is not always clear.
Id.
The Appeals Court correctly noted in
Beth Israel
that the line cannot be between “facial” challenges and “as applied” challenges, because every provider can phrase a challenge to a
The commission, of course, could argue to the division that fourteen dollars per trip was a reasonable individual rate for Medi-Cab. We hold only that the commission waived its argument that the fourteen-dollar rate was promulgated validly and was binding as applied to Medi-Cab. See note 14, infra.
The commission plainly had the authority to make such a waiver. Section 36 of G. L. c. 6A (1986 ed.), which allows administrative and judicial review of commission actions, provides: “Nothing herein shall prevent the Commission from granting temporary relief if, in its discretion, the same is justified nor, from informally adjusting or settling controversies with the consent of the parties.”
Appeal from the judgment of the Superior Court is granted under G. L. c. 30A, § 15, and the applicable standard of review in this case is set out inG. L. c. 30A, § 14.
See Southern Worcester County Regional Vocational School Dist.
v.
Labor Relations Comm’n,
The hearing officer wrote: “I find . . . that pursuant to M.G.L. c. 6A, § 32, [Medi-Cab] is entitled to have established for it, based upon a regulation specifying the method of calculation, at least annually, an individual rate of reimbursement based upon, among other things, its actual costs. I further find, that Regulation 14 CHSR Title 14, Chapter IV, Part 401, Subpart C, ss. 401.18-401.19, does not so provide, and thus, the [commission] has ‘failed to set a rate and to take other action required by law.’ (M.G.L. c. 6A, s. 36.)” When the commission waived its appeal from the division’s first decision,' it became bound by this finding. See supra at 365.
The commission correctly points out that its regulations normally must be presumed valid by a court, and that validly promulgated regulations are entitled to the same deference accorded to legislative enactments.
Massachusetts State Pharmaceutical Ass’n
v.
Rate Setting Comm’n, supra
at 127.
GreenleafFin. Co.
v.
Small Loans Regulatory Bd.,
Since the burden was on Medi-Cab, the commission was not required to do any cross-examination or submit any rebuttal evidence.
The challenged expenses included salaries for certain administrative and clerical personnel, computer services, consultants and printing, the use of two vans on two-man assisted calls, the use of cars with four to six wheelchair positions to transport single patients, and the employment of maintenance and repair staff for vehicles, rather than use of a purchased service.
Evidence was presented that showed the salaries of the principal administrative personnel to be comparatively low in relation to responsibility carried. As to computer services, Medi-Cab withdrew its original submission of costs and introduced a lower figure calculated on the basis of an allocation method proposed by the commission. The commission cannot now argue that its own allocation formula is unreasonable. Medi-Cab showed that its consulting fees were related to obtaining advice on improving efficiency, and showed that it was less expensive to print Medicaid claim forms which could be computer-processed than it was to use the State-supplied forms, which had to be processed by hand. As to the use of cars with four to six wheelchair positions to transport single patients, Medi-Cab responded that the larger cars had a better resale value and could be acquired less expensively. As to the use of its own maintenance and repair staff rather than use of outside services, Medi-Cab indicated that it performed only minor repairs in-house and that its maintenance man performed many other useful services for the company. To the charge that they used two vans on two-man assist calls, Medi-Cab indicated that sometimes the second van was already in the area of the call. The fact that the commission challenged Medi-Cab’s business practices as inefficient could be considered by the division, but ultimately it is the division’s decision as to which view of the evidence is more credible. See
Southern Worcester County Regional Vocational School Dist.
v.
Labor Relations Comm’n,