Layaou v. Xerox Corp.Layaou v. Xerox Corp.
Plaintiff-appellant John Layaou (“Lay-aou”) appeals from a September 29, 1999 grant of summary judgment entered in the United States District Court for the Western District of New York (David G. Lar-imer, Chief Judge ) in favor of Xerox Corporation (“Xerox”) and The Retirement Income Guarantee Plan (the “Plan”) dismissing Layaou’s claim for additional benefits under the Employee Retirement Income Security Act (“ERISA”),
BACKGROUND
Layaou began working for Xerox in 1972 and voluntarily left the company in 1983 during a period of layoffs. At that time, Xerox distributed to Layaou the retirement benefits he had earned, amounting to a lump-sum distribution of approximately $22,400.
Xerox’s retirement plan provides that an employee will receive benefits upon retirement in an amount equal to the highest result of three alternative calculation methods. The first calculation method is the retirement plan formula (“RIGP Formula”), which is a guaranteed annuity calculated by multiplying years of service (up to thirty years) by 1.4 percent of the highest-average yearly pay.
The second method for calculating retirement benefits under the Plan is based on the employee’s Cash Balance Retirement Account (“CBRA”), which consists of yearly contributions by Xerox of an amount equal to five percent of the employee’s salary, accruing interest at a yearly fixed rate of one percent above the one-year Treasury Bill rate. For those employees having commenced their tenure with Xerox prior to the end of 1989, their CBRA also includes the transferred balance of a Profit Sharing Retirement Account that Xerox maintained for each employee up until December 31,1989.
Finally, the third calculation method under the Plan is based on the employee’s Transitional Retirement Account (“TRA”). The TRA is only applicable to employees hired by Xerox prior to 1989. The TRA consists of the employee’s transferred Profit Sharing Retirement Account balance as of December 31, 1989, increasing based on the investment results of the funds in which the employee’s Profit Sharing Retirement Account was invested as of that date.
Each year Xerox gave its employees a copy of a brochure entitled “You and Xerox — Benefits for Salaried Employees” to fulfill its ERISA obligation of providing employees with a summary plan descrip
Layaou received from Xerox his 1994 yearly estimate of benefits prior to the effective date of his layoff. This form estimated his RIGP Formula benefit to be $924 per month. It noted that the benefits under the RIGP Formula “will grow as your length of service and your earnings increase ... [and] may be reduced if you receive amounts before age 65 or receive amounts from another Xerox retirement plan.” The form listed the current value of his CBRA as $18,403 and of his TRA as $9,244.
Layaou’s retirement from Xerox became effective on April 19,1995. Upon his retirement, the plan administrator recalculated his benefits to take into account Xerox’s prior lump-sum distribution of benefits upon the termination of his first period of employment. Rather than simply subtracting out the value of the prior distribution, the plan administrator recalculated Layaou’s benefits using what Xerox terms a “phantom account” offset, an offset of an employee’s earned benefits by the value of a hypothetical account containing the original distributed sum plus the amount the distribution would have earned had it been invested.
The plan administrator thus determined Layaou’s retirement benefit as follows:
(1)The administrator calculated plaintiffs RIGP Formula benefit based on his total length of service (including his time with Xerox prior to his rehire in 1987) and his highest average yearly compensation. This amount was then reduced to account for Layaou retiring prior to reaching the age of 65.5 His RIGP Formula benefit came out to approximately $480 per month.
(2) The administrator then determined plaintiffs TRA amount. The administrator first calculated the amount plaintiffs first distribution would have grown had it remained in the Profit Sharing Retirement Account and the successor TRA. The administrator then added this TRA “phantom account” offset to the amount actually in plaintiffs TRA account. The value of the TRA with the “phantom account” offset was approximately $94,644.
(3) The administrator determined plaintiffs CBRA amount using this same “phantom account” offset. The value of the CBRA with the “phantom account” offset was approximately $98,212.
(4) Because the CBRA with the “phantom account” offset was larger than the TRA with the “phantom account” offset, the plan administrator converted the CBRA with the “phantom account” offset to a monthly annuity of approximately $749 in order to compare it to the RIGP Formula benefit.
(5) The administrator then compared the CBRA monthly annuity with “phantom account” offset of $749, to the RIGP Formula monthly annuity of $480. The administrator chose the larger of the two amounts, the CBRA, as the benefit payment method.
(7) For payment purposes, the plan administrator then subtracted out the “phantom account” offset from the CBRA and converted that value to a monthly annuity. The CBRA benefit was recalculated to be approximately $145 per month.
Thus, the administrator informed Layaou that he would receive a retirement benefit of $145 per month, a payment significantly smaller than any of the three calculation amounts set forth in Xerox’s 1994 yearly estimation of benefits for Layaou.
Layaou submitted a request to Xerox for additional benefits, disputing the plan administrator’s use of the “phantom account” offset. Xerox denied the request, and the plan administrator denied Lay-aou’s subsequent appeal. After exhausting his remedies under the Plan, Layaou filed this action in federal court.
Layaou’s original and amended complaints did not specify the legal theory for his claim for additional benefits. In a March 30, 1998 decision and order, the district court denied defendants’ motion for summary judgment on Layaou’s benefit claim.
Layaou filed a second amended complaint, alleging a claim for additional benefits under ERISA,
Plaintiff now appeals the district court’s grant of summary judgment in favor of defendants on his ERISA claim. After plaintiff filed his notice of appeal, Paul J. Frommert and thirteen other current and former Xerox employees (the “Frommert plaintiffs”) filed a motion to intervene as plaintiffs in this action. The Frommert
DISCUSSION
We review the district court’s grant of summary judgment in favor of defendants de novo. See Quinn v. Green Tree Credit Corp.,
Adequacy of Disclosure in the SPD
ERISA Requirements
ERISA requires that the participants and beneficiaries of any employee benefit plan be provided with a summary plan description (“SPD”), a thorough and easy to understand summary of the benefit plan.
Generally, for a SPD to meet the disclosure requirements of
The format of the summary plan description must not have the effect [of] misleading, misinforming or failing to inform participants and beneficiaries. Any description of exception[s], limitations, reductions, [or] restrictions of plan benefits shall not be minimized, rendered obscure or otherwise made to appear unimportant ... [and] shall be described or summarized in a manner not less prominent than the style, captions, printing type, and prominence used to describe or summarize plan benefits.
Xerox’s SPD
The district court determined that the essence of Layaou’s ERISA claim was that Xerox’s SPD did not provide him notice that his future benefits would be offset by an appreciated amount of his prior distributions. The district court held that the SPD complied with the requirements of
The only relevant language in Xerox’s SPD states that “[t]he amount you receive may also be reduced if you had previously left the Company and received a distribution at that time.” The SPD does not mention the term “phantom account,” describe the “phantom account” offset concept, or even indicate that the choice among the three methods of calculating future benefits will be made by first adding on, and then later offsetting, not the amount of the prior distributions but instead an appreciated value of the prior lump-sum distributions. Nor does the SPD offer any example of how to calculate benefits for individuals who had received prior lump-sum distributions.
The confusion caused by the lack of notice as to how benefits would be calculated for employees who were rehired after receiving lump-sum benefits distributions was compounded by the individualized yearly calculation of estimated benefits Xerox sent to its employees. Layaou’s 1994 yearly benefits statement informed him that Xerox calculated his RIGP Formula benefit to be $924 per month and his CBRA and TRA benefits to be lump-sums of $18,403 and $9,244 respectively. This estimation of benefits, like the SPD, makes no mention of the “phantom account” offset or the fact that the benefits of rehired employees would be offset by an appreciated amount of prior distributions. The sole reference to reductions based on prior distributions is under the RIGP Formula benefit, to which no “phantom account” offset applies in any event. That notation merely states that: “Your RIGP benefit may be reduced if you ... receive amounts from another Xerox retirement plan.” (emphasis added). Even this type of general statement does not appear under the estimations of the CBRA or TRA benefits.
In Chambless v. Masters, Mates & Pilots Pension Plan,
Likewise, we find that Xerox’s SPD did not describe the “full import” of the effect of receiving a prior lump-sum distribution on the calculation of future retirement benefits upon rehire, and therefore, did not meet the requirements of
Because we find that Xerox’s SPD failed to provide adequate notice to Layaou that his retirement formula would be determined by adding to the CBRA and TRA an appreciated value of his prior distributions and then offsetting the outcome by that amount, we find that the plan administrator’s interpretation of the SPD as permitting application of the “phantom account” offset to Layaou’s benefits is unreasonable under either an arbitrary and capricious or de novo standard of review.
II. Remand
We have stated that if a summary plan “is inadequate to inform an employee of his rights under the plan, ERISA empowers plan participants and beneficiaries to bring civil actions against plan fiduciaries for any damages that result from the failure to disclose” under
CONCLUSION
In a separate summary order filed today, we affirm the district court’s grant of summary judgment dismissing Layaou’s age discrimination claims. In this opinion, we hold that the district court erred in granting summary judgment on Layaou’s ERISA claim based on its determination that the SPD met the disclosure requirements of
Notes
.Layaou also appeals from the district court's March 30, 1998, grant of summary judgment in favor of defendants-appellees Xerox and Peter DeMauro dismissing Layaou's age discrimination claims under the Age Discrimination in Employment Act,
. Specifically, in January 1983, Layaou received a lump-sum distribution in the amount of $21,258.88, and shortly thereafter, received a second distribution of $1,095.00 as a prorated bonus.
. The Plan defines highest-average pay as the average of the employee’s five highest-paying calendar years with Xerox. The years do not have to be consecutive.
. Xerox’s use of the term offset to describe the calculation method is a slight misnomer because, as described in full below, the "phantom account” offset involves adding and then subtracting out the value of the phantom account.
. Layaou was 55 years old at the time his retirement became effective in April 1995.
. In that same decision and order, the district court granted defendants' motion for summary judgment on Layaou’s age discrimination claims. Layaou I, 999 F.Supp. at 429-34. We affirm the dismissal of his discrimination claims in a separate summary order filed today.
. The district court observed in a footnote that even if plaintiff's claim could be treated as one for equitable relief under
.The district court noted that even if it conducted a de novo review of the plan administrator’s calculation of benefits, it would have reached the same result. Layaou II,
. At oral argument, counsel for the Frommert plaintiffs raised for the first time the argument that the Plan also violated ERISA,
. The Plan provided for a general rule of non-duplication of benefits and for an offset of appreciated prior distributions of benefits for CBRAs and TRAs. The Plan did not provide for any similar offset for the RIGP Formula benefit or describe the how the three sources of benefits would be compared for employees who had received prior benefits distributions. In any event, Xerox only distributed the SPD and not the plan itself to its employees.
. Because we find that the district court erred in granting summary judgment against Layaou on his claim for benefits under
. To the extent Layaou received an annual benefit statement after he left Xerox and elected to receive the lump-sum distribution, he could not have relied on that statement at the time he made his election. However, if Lay-aou made investment decisions subsequent to leaving Xerox based on the information contained in his annual benefits statement — and experienced losses on those investments— then the annual statement may be relevant with respect to his claim for damages.