In Re Prides
MANSMANN, Circuit Judge.
1. Santander Merchant Bank Limited appeals the District Court‘s denial of its
2. Cendant counters Santander‘s appeal on numerous grounds, only one of which is left to us to consider in this appeal, the other claims having been resolved against Cendant in our opinion in a related case, In re Cendant Corporation Prides Litigation, 233 F.3d 188 (3d Cir.2000).1 Cendant‘s sole remaining counter-argument is that the District Court properly denied Santander the ability to participate in the settlement because Santander failed to demonstrate “excusable neglect.” On the facts before us, we find that the District Court‘s decision in concluding that Santander did not demonstrate that excusable neglect caused the delay was not consistent with the sound exercise of its discretion. We will, therefore, reverse.
3. Because related litigation is already the subject of at least three published opinions, each exhaustively setting forth the procedural and factual background, we will not do so here, but instead refer interested parties to these prior dispositions.2 We set forth only those facts crucial to a resolution of the disputes here.3
I.
5. Class members who wished to participate in the settlement were asked to submit a completed proof of claim form by prepaid first class mail postmarked on or before June 18, 1999, addressed to the administrator as set forth in the notice. The class notice further provided that proofs of claim would be deemed to have been filed when posted, if mailed by first class mail or air mail, postage prepaid, and addressed in accordance with the instructions given; proofs of claim filed otherwise would be deemed to have been filed when actually received by the administrator.
6. The record in this case shows that on June 16, 1999, two days before the mailing deadline, Douglas Preston, the General Counsel and Chief Compliance Officer of Santander Investment Securities, Inc., finalized a proof of claim form on behalf of appellant Santander Merchant Bank for 301,400 PRIDES (worth, at the $11.71 settlement value, approximately $3.5 million). Preston delivered the proof of claim form to his assistant, Iris Figueroa, for mailing to the administrator by postage pre-paid first class mail, certified with return receipt requested. Preston saw Figueroa place the completed proof of claim form in an envelope, address the envelope as provided in the claim form instructions and affix a certified mail sticker to the package. Figueroa delivered the envelope to Santander‘s mail department and instructed the mailroom staff to mail the envelope immediately by first class certified mail. A member of the mailroom staff informed Figueroa that he would take the package to the post office that day, and Figueroa reported back to Preston that the package had been mailed. Thus, Santander believed that its proof of claim form had been mailed on June 16, 1999, two days before the deadline.
7. Though unknown to Preston at the time, Santander‘s proof of claim languished unattended in the mailroom for a week.5 On June 23, 1999, a new outside manager arrived to oversee and manage mailroom services. Upon his arrival, the manager discovered a large quantity of undelivered outgoing mail in the mailroom, including several pieces of certified mail, which he processed. The proof of claim form was apparently among the undelivered mail discovered on June 23, 1999, and it was sent out that day. At this time, apparently neither Preston nor the legal department knew that a mailroom problem had occurred or had any knowledge or notice that Santander‘s claim had not been mailed on June 16.
8. On September 2, 1999, however, Santander received a letter from the administrator advising that its claim was being denied because it had been “received by [the administrator] after deadline for filing.” That letter said nothing about the claim being mailed or postmarked late. Santander was advised by the administrator to write to the Clerk of the Court explaining the reason for the delay.
9. Thus, when the administrator advised Santander in writing that its claim had been rejected as untimely because it had been received after June 18, 1999, Preston believed that this was an administrative error on the administrator‘s part and that the error would be corrected by the Court. Santander wrote to the Clerk of the Court, explaining that the delay in receipt of the proof of claim may have been occasioned by use of certified mail and that Santander believed it had mailed the proof of claim on time and that it had to explain late receipt, not late mailing.
10. On October 21, 1999, the District Court issued an opinion and order denying Cendant‘s motion to disallow late-filed proofs of claim and granting class plaintiffs’ cross-motion for enlargement of the time to file or to cure proofs of claim. The District Court specifically found that an enlargement of the time to file or correct proofs of claim would not prejudice Cendant. The District Court extended the deadline for submitting or curing deficiencies in proofs of claim from June 18, 1999 to September 7, 1999, required a showing of “excusable neglect” for any delay, and directed lead counsel for the class to furnish the District Court with the reasons for delay advanced by rejected claimants. Apparently, Santander did not receive notice regarding the Court‘s decision of October 21.
11. Despite not having received the notice, Santander wrote to the Clerk of the Court, on November 22, 1999, to inquire into the status of its claim. That letter reads in pertinent part:
12. We are writing to request information on the status of our claim with regard to the above-referenced matter. On September 2, 1999, we responded to a letter received from Valley Forge Administrative Services, Inc. whereby we affirmed that Santander Investment Securities Inc., on behalf of Santander Merchant Bank, Limited, had met the deadline for submission of its Proof of Claim form.
13. Therefore, at this time, we would appreciate receiving information on the status of our claim.
14. If we do not hear from you within the next 20 days, this confirms that our status in the claim has been accepted.
15. This letter reflected Santander‘s understanding that it had timely filed its claim. Santander did not receive any response to its November 22 letter.6
16. On January 14, 2000, the District Court denied Santander‘s claim for being late with “insufficient reason for delay.” After receiving the District Court‘s decision on January 21, 2000, Santander communicated with class counsel and the administrator and asked to review the file with respect to its claim. The administrator faxed a copy of the postmarked envelope in which Santander‘s claim had been sent. Thus, Santander learned that its proof of claim form had been postmarked on June 23, 1999—one week after it had been delivered to the Mailroom for mailing and three business days after the original filing deadline. Santander claims that this was the first notice that it had that the proof of claim form had not been mailed on June 16, 1999. Preston thereafter investigated the reason for the delay in mailing and learned that its own mailroom “problem” caused the delay.
17. The District Court‘s final judgment was entered on February 23, 2000. On March 16, 2000, three weeks after the District Court‘s entry of final judgment on Santander‘s claim, Santander moved in the District Court that the judgment be vacated under
18. The District Court entered an order on March 21, 2000 denying Santander‘s claim “for the reasons stated at oral argument,” which had been held on March 17, 2000.
II.
19. On appeal, Santander challenges the District Court‘s denial of its Rule 60(b) motion to permit it to participate in the underlying settlement. Specifically, Santander asserts on appeal that in refusing to excuse its three-day delay in the mailing of its proof of claim, the District Court failed to apply properly the standards for determining “excusable neglect” outlined in Pioneer Investment Services v. Brunswick Assoc. Ltd. Ptrshp, 507 U.S. 380 (1993).7 Had the District Court properly applied the law, insists Santander, it would have excused the delay and permitted Santander to participate in the settlement, based upon the following factors, among others: the District Court‘s finding of no prejudice to Cendant; the delay‘s de minimis length; the delay‘s lack of impact on judicial proceedings; Santander‘s diligent efforts to file on time, its reasonable belief that it had done so, and its diligent efforts to follow up on its claim; the erroneous notice from the Settlement Administrator that the claim had been received late, rather than mailed/postmarked late; and Santander‘s unchallenged good faith.
20. In response, Cendant maintains that the District Court decisions here should be affirmed for several reasons including that at the time the District Court disallowed the claim, the only excuse Santander provided was that sometimes certified mail can be delayed in reaching its destination; Santander‘s “excusable neglect” theory was not presented to the District Court at that time, and so should now be deemed waived; Santander did not offer the requisite “extraordinary circumstances” for Rule 60(b) relief and in particular, did not take timely action to investigate or explain the reason for its late proof of claim; and the mailroom events plaguing Santander were unproved, and even if they had been proved, they were Santander‘s own responsibility. In sum, Cendant claims that “Santander does no more than attack the District Court‘s decision as inequitable,” and asserts that
A. The Rule 60(b) Motion
22. Our first inquiry is whether Santander‘s delay in bringing its “mail room sabotage” theory to the District Court‘s attention was excusable. We conclude that it is. Preston‘s misunderstanding of the August 27th letter informing him that the claim had been “received” late was understandable. Santander‘s prompt response to the August 27th letter and its initiative in sending another letter in November establish that it was not derelict in discovering that its Proof of Claim had been postmarked late.
23.
Rule 60. Relief From Judgment or Order
24. * * *
25. (b) Mistakes; Inadvertence; Excusable Neglect; Newly Discovered Evidence; Fraud, Etc. On motion and upon such terms as are just, the court may relieve a party or a party‘s legal representative from a final judgment, order, or proceeding for the following reasons: (1) mistake, inadvertence, surprise, or excusable neglect . . . or (6) any other reason justifying relief from the operation of the judgment. The motion shall be made within a reasonable time, and for reasons (1), (2), and (3) not more than one year after the judgment, order, or proceeding was entered or taken.
26. * * *
27. (Emphasis supplied).
28. In Pioneer Inv. Servs., supra, the Supreme Court delineated the analysis required for a finding of “excusable neglect” (made applicable to
29. Because Congress has provided no other guideposts for determining what sorts of neglect will be considered “excusable,” we conclude that the determination is at bottom an equitable one, taking account of all relevant circumstances surrounding the party‘s omission.
30. Id. at 395.
31. While “all relevant circumstances” are properly considered, the Supreme Court specifically delineated four factors:
32. These include . . . the danger of prejudice to the debtor, the length of the delay and its potential impact on judicial proceedings, the reason for the delay, including whether it was within the reasonable control of the movant, and whether the movant acted in good faith.
33. Id. In the wake of Pioneer, we have imposed a duty of explanation on District Courts when they conduct “excusable neglect” analysis. In Chemetron Corp. v. Jones, 72 F.3d 341 (3d Cir. 1995), we addressed the Bankruptcy Rule that permits courts to accept late-filed claims when the late-filing was due to “excusable neglect.” In Chemetron we held that the bankruptcy court‘s “analysis failed to adequately consider the totality of the circumstances presented.” Id. at 349. Specifically, we faulted the court for failing “to make additional relevant factual findings, including the danger of prejudice to the debtor, the length of the delay and its potential impact on judicial proceedings, the reason for the delay, and whether the movant acted in good faith.” Id. at 350. The panel “remand[ed] the issue to the bankruptcy court, with directions [to] undertake a more comprehensive and thorough determination of whether the totality of the circumstances support claimants’ defense of ‘excusable neglect.’ ” Id.; see also O‘Brien, 188 F.3d at 127 (faulting a district court for not making specific findings as to prejudice).
35. At the Rule 60(b) motion hearing, the District Court declined to make a substantive analysis of the Pioneer “excusable neglect” factors, and rather, encouraged Santander to bring the case here, to the Court of Appeals. The District Court expressed impatience with the delay in Santander‘s bringing forth the mailroom debacle theory, without considering Santander‘s good faith or possible “excusable neglect” circumstances, stating that Santander failed to “get[ ] off its corporate duff to make the claim that you make now for excusable neglect.” The District Court seemed to further abdicate its responsibility to apply the “excusable neglect” standard of Rule 60(b) when it suggested that the mailroom debacle was not worthy of the Court‘s consideration, particularly since Santander was presumed to be a sophisticated litigant not requiring special protection:
36. Look, if you have inexperienced people handling a million plus account, that‘s your problem, not mine.
37. [and]
38. That is not my problem, especially in this type of litigation. This is not a case of orphans and widows. This is a case of savvy . . . business investors. And if you have some incompetent handling your books, that is your problem and not the Court‘s.
Finally, the District Court concluded that
39. I haven‘t heard anything that has come close to occupying the space that would be occupied by a determination of excusable neglect . . . .[from the attorney].
40. I appreciate [the attorney] comes in at the last moment . . . . But, from September until now, and particularly since the time of the Court‘s opinion on January 14th, we have heard nothing that comes close from [the attorney] to explain why we are now in March hearing this plea, not only to extend time to appeal, but for Santander to be excused from judgment. I see nothing that would even qualify for excusable neglect under any of the motions and therefore they are denied.
41. In short, we find that the District Court‘s statements at oral argument do not satisfy the explanation requirements we mandated in Chemetron. In addition, we find that in misapplying the Pioneer factors, the District Court did not act in the sound exercise of its discretion.
B. Excusable Neglect Factors
42. We turn now to the applicable factors we delineated above, applying them to the facts not in dispute or controverted in the District Court.9
43. We find that the length of Santander‘s delays were insignificant as a matter of law. We agree with Santander that its “delay” in bringing the Rule 60(b) motion was three weeks: the period between the time the District Court‘s decision disallowing its claim became final, February 23, and the time it brought its Rule 60(b) motion, March 16. Under O‘Brien, “the length of the delay is considered in absolute terms.” O‘Brien, 188 F.3d at 130. This delay was trivial in light of the one-year outer limit for bringing a Rule 60(b) motion imposed by the Federal Rules of Civil Procedure, and under O‘Brien, in which we concluded that a two-month delay was insignificant as a matter of law, see id.
45. The reason for the delay here was either unforeseeable sabotage by mailroom employees who purposefully misled Santander, or even more simply, a mailroom which did not operate as it should have in the ordinary course of business.10 Though the District Court dismissed this reason as “internal to your organization,” we have reaffirmed that in Pioneer, the Supreme Court “explicitly rejected the argument that excusable neglect applies only to those situations where the failure to comply is a result of circumstances beyond the [claimant‘s] reasonable control.” O‘Brien, 188 F.3d at 125.
46. There is not any evidence that Santander acted in bad faith, either in bringing its Rule 60(b) motion or in filing its late claim. On the contrary, there is abundant evidence that Santander acted with good faith throughout. Those individuals directly responsible for the Santander claim, Preston and Figueroa, were far from derelict in performing their duties. Santander‘s agents took steps to ensure that the proof of claim would be mailed out in a timely fashion, and reasonably believed that it had. When erroneously notified that the claim had been rejected due to late receipt, Santander took whatever steps it could to investigate and to mitigate damage to itself. A period ensued during which Santander was “shut out” of communications to class members, and upon learning very late in the game the true reason for the denial, the late mailing, Santander acted with reasonable haste to investigate the problem and to take available steps toward a remedy.
47. Finally, in terms of prejudice to Cendant, the District Court found that Cendant would not suffer any prejudice when the District Court extended the deadline from June 18 to September 7, 1999, after Santander‘s claim had been mailed and received. The Court found that Cendant would not be harmed because the original limits of Cendant‘s financial obligation had not been expanded. Cendant‘s argument that it is now prejudiced because the settlement money which might now go to Santander will not be “leftover” for Cendant to recoup is without merit.11 In truth, since the only “prejudice” Cendant would suffer by being forced to pay Santander is the “loss of a windfall,” we conclude that Cendant will suffer no prejudice at all. See id. at 128.
III.
48. After a careful review of the record, we find that the District Court‘s misapplication of the Pioneer factors in denying Santander‘s Rule 60(b) motion to be beyond the sound exercise of its discretion. We further find that any neglect by Santander in submitting its Proof of Claim form late was “excusable neglect,” justifying the allowance of its claim to settlement participation. We thus reverse the District Court‘s denial of Santander‘s claim on the basis of delay and remand solely for inclusion in settlement proceedings.