Gtech Corp. v. Commonwealth, Department of RevenueGtech Corp. v. Commonwealth, Department of Revenue
OPINION BY
GTECH Corporation seeks to set aside the Department of Revenue’s award of a contract to provide terminal-based games for the Pennsylvania Lottery. In its petition for review with this Court, GTECH alleges that the Department violated the Procurement Code,
Factual and Procedural Background
The pertinent facts alleged in GTECH’s amended petition for review are as follows. On June 29, 2007, the Department issued a Request for Proposals for Pennsylvania Lottery Gaming System and Related Services, RFP Number Lottery 2-2007 (RFP 2-2007). RFP 2-2007 will result in a five-year contract (with up to five one-year extensions) between the successful offeror and the Department. 1 The contract was scheduled to begin January 1, 2009, after the Department’s contract with its current contractor, SGI, expired on December 31, 2008. Timely proposals were submitted by SGI and one other offeror, GTECH. Following an evaluation period, the Department notified GTECH on January 14, 2008, that it had been selected for contract negotiations.
The next day, the Secretary of Revenue, Thomas W. Wolf, publicly announced the Department’s selection of GTECH in a press release. Noting that SGI had been paid approximately $50 million to provide terminal-based lottery services to the Pennsylvania Lottery in fiscal year 2006-2007, Secretary Wolf estimated that the contract with GTECH “will be at least $25 million less per year compared to the [CJommonwealth’s existing contract.” Amended Petition for Review, ¶ 15. Thus, as a result of the January 15, 2008 press release, SGI was able to determine the otherwise confidential cost component of GTECH’s proposal.
In response to the Department’s selection of GTECH for contrаct negotiations, SGI filed a protest with the Department and requested a debriefing on the selection of GTECH. 2 GTECH was not given notice of SGI’s protest; an opportunity to respond; or an opportunity to participate in SGI’s debriefing. 3
During contract negotiations with the Department, GTECH informed the Department that it planned to substitute its Altura lottery terminal for the IMAGINE terminal that had been specified in GTECH’s proposal. In a letter to the Department dated March 4, 2008, GTECH described its Altura terminal as its “current, state-of-the-art lottery terminal” of which the IMAGINE terminal is a derivative. Amended Petition for Review, ¶23. As such, the substitution was permitted by, and compliant with, RFP 2-2007 and did not involve any increase in cost to the Department. 4
On May 1, 2008, GTECH protested the Department’s selection of SGI and requested a debriefing. The Department deferred action on GTECH’s protest. On May 15, 2008, Secretary Wolf wrote a letter to GTECH in which he stated the following:
The Department of Revenue has received your protest of May 1, 2008, regarding [RFP 2-2007]. As a cоntract has not been negotiated as a result of this procurement, no contract has been awarded. Therefore, your protest is deemed premature and will not be considered at this time.
If and when an award is made to [SGI], through the final execution of a negotiated contract, the Department will then consider your protest on the grounds stated in your letter to be timely and consider the protest on its merits.
Amended Petition for Review, ¶ 36. GTECH, through counsel, responded by letter on May 27, 2008, stating its disagreement that the protest was premature. GTECH pointed out that Section 1711.1 of the Procurement Code,
The Department took no action on GTECH’s protest until September 22, 2008, when the Department’s Issuing Officer, Thomas Blaskiewicz, informed GTECH that “the terms of the contract have been reached” with SGI and scheduled GTECH’s debriefing for September 29, 2008. Amended Petition for Review, ¶ 45. The following day, Deputy Secretary for Administration Barry T. Drew sent a letter to GTECH’s counsel confirming the award of the contract to SGI and stating that “[i]n light of this development, the May 1, 2008, protest filed by GTECH Corporation has been activated.” Amended Petition for Review, ¶ 49. Secretary Drew’s letter further advised:
Execution of the contract will not be stayed pending resolution of the GTECH protest since award without delay is necessary to protect the substantial interests of the Commonwealth. The current on-line games services contract expires at midnight, December 31, 2008. Significant transition time is needed in order to change the telecommunications system and install new terminals at all of the Lottery’s retail locations, as well as to install the hardware and software for the new games system so that operations can commence on January 1, 2009.
Pursuant to the requirements ofSection 1711.1(d) of the Commonwealth Procurement Code[ 6 ] the contracting officer’s response to the originally filed protest must be submitted to me as the Secretary of Revenue’s designee no later than fifteen (15) days following the date of this letter, unless the protest is further supplemented as discussed above.
Amended Petition for Review, ¶ 52 (emphasis added). At the September 29, 2008, debriefing the Department informed GTECH that amоng the reasons for rejecting GTECH was its proposal to substitute the Altura terminal for the IMAGINE terminal.
The Department confirmed at GTECH’s debriefing that a contract with SGI had not been signed as of that date. Nonetheless, SGI has manufactured, distributed and installed new equipment at numerous locations in the Commonwealth in anticipation that its contract would proceed. GTECH has learned, however, that the Department has required SGI to implement the new gaming system within the first calendar quarter of 2009 instead of by January 1, 2009. Amended Petition for Review, ¶ 60.
On October 8, 2008, GTECH filed a three-count petition for review against the Department and SGI, followed by an amended petition for review on October 22, 2008. With its petition, GTECH filed a motion for a preliminary injunction seeking to enjoin implementation of the contract betwеen the Department and SGI. This Court enjoined the Department’s execution of a contract with SGI in a preliminary injunction issued on November 7, 2008, which also ordered the Department to appoint an outside, impartial hearing officer to review and decide GTECH’s bid protest. 7
Count I: Declaratory Judgment under the Declaratory Judgments Act,
GTECH seeks a declaratory judgment that the Department violated
In addition to its allegations that the Department deprived it of its protest remedy, GTECH avers that the selection of SGI as the winning offeror was flawed. Central to this claim is Secretary Wolfs January 15, 2008 press release announcing that GTECH was the selected offeror. That press release disclosed confidential cost information about GTECH’s final bid. 12 This gave SGI an unfair advantage because it was then able to prepare its best and final offer armed with an approximation of GTECH’s total bid amount. GTECH characterizes this scenario as the sort of de facto reverse auction that the Department had previously ruled would not occur, and in which only SGI could participate. Additionally, SGI was unfairly advantaged because it had acquired technical and other confidential information relating to GTECH’s proposal prior to making its best and finаl offer. In contrast to the favored treatment of SGI, the Department greatly prejudiced GTECH with its unauthorized and unwarranted secondary selection process of soliciting best and final offers. As it stands, GTECH’s proposal meets all of the technical requirements of RFP 2-2007 and is considerably less expensive to the Commonwealth over the life of the contract; therefore, GTECH’s proposal is still the most advantageous to the Department.
In sum, GTECH contends that the Department’s selection of SGI was tainted by
Count II: Injunctive Relief
GTECH seeks to enjoin the Department and SGI from proceeding with performance of their contract. GTECH avers that there is an urgent necessity to stop and prevent injuries — namely, the violations of GTECH’s statutory and constitutional rights — which cannot be compensated with damages. GTECH asserts that greater harm will result from refusing the relief requested because the further along the Department and SGI are in the implementation of their contract, the more difficult it will be tо undo; the Department created its own “exigency” by not following the procedures for protests and the stay of procurement in the Procurement Code; and the current contract with SGI can be extended by the Department if necessary to allow time for a new procurement process.
Count III: Petition for Review of the Department’s Determination of September 23, 2008
Alternatively, GTECH invokes this Court’s appellate jurisdiction, challenging Deputy Secretary Drew’s September 23, 2008, decision to proceed with the SGI contract notwithstanding GTECH’s protest. GTECH asserts that the decision is a “determination” of the Department. As such, it triggered GTECH’s appeal rights under
SGI’s Responses to Amended Petition for Review
SGI filed preliminary objections on a number of grounds to Counts I and II of GTECH’s amended petition for review.
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SGI asks this Court to dismiss these
SGI also filed an application to quash Count III of GTECH’s amended petition for review, arguing that GTECH seeks appellate review of an interlocutory order. The gist of SGI’s argument is that disappointed bidders may appeal to this Court only from a “final determination denying a protest.”
The Department’s Responses to GTECH’s Amended Petition for Review
The Department has also filed preliminary objections to Counts I and II of the amended petition for review, seeking their dismissal. The Department first argues that the protest procedure under
The Department has also filed an аpplication to quash Count III of GTECH’s amended petition for review. The Department argues that disappointed bidders may only appeal to this Court from a “final determination denying a protest.”
Standard of Review
The Court’s standard of review of preliminary objections is well-settled.
Petitions for declaratory judgment are governed by the Declaratory Judgments Act,
Original Jurisdiction Action
The Department and SGI contend that GTECH’s exclusive remedy is the bid protest proceeding, which has now been litigated to a final determination that is currently on appeal to this Court. Accordingly, they argue that this Court lacks subject matter jurisdiction over GTECH’s requests for declaratory and injunctive relief. The problem with Respondents’ jurisdictional argument is that it conflates two distinct components of GTECH’s action: (1) a substantive challenge to the selection of SGI as the winning offeror, and (2) a procedural challenge to the Department’s handling of GTECH’s protest. The Procurement Code provides a remedy for the former but not for the latter. Absent any statutory remedy for resolving GTECH’s procedural challenge, we decline to dismiss its clаims at this preliminary stage.
Beginning with GTECH’s substantive challenge,
shall be the exclusive procedure for protesting a solicitation or award of a contract by a bidder or ojferorf] a prospective bidder or offeror, or a prospective contractor that is aggrieved in connection with the solicitation or award of a contract. The provisions оf 2 Pa.C.S. (relating to administrative law and procedure) shall not apply to this section.
Quite simply, GTECH’s exclusive remedy for its substantive challenge to the Department’s selection of SGI is the bid protest procedure in the Procurement Code, not an action addressed to this Court’s original jurisdiction. GTECH has already availed itself of this protest remedy and has obtained a final determination from the Department’s designated hearing officer. This Court has appellate jurisdiction to review that determination, and it is presently on appeal at GTECH Corp. v. Department of Revenue, No. 2421 C.D. 2008. 20 Notably, this Court is empowered to set aside the contract if we determine that the solicitation or award was contrary to law. 21
The analysis is not so straightforward with respect to the second part of GTECH’s original jurisdiction action, which concerns the protest proceeding itself. GTECH alleges that the Department mishandled its protest by deeming it premature and then not evaluating the protest within the timeframe mandated by
Based on the facts as pled, we agree with GTECH that there has been a deviation from the Procurement Code with respect to the Department’s handling of its protest. The statute requires immediate action on a filed bid protest and a stay of contract negotiations through the appeal to this Court.
GTECH emphasizes that the Procurement Code requires an agency to defer contract negotiations with the selected offeror until the agency has resolved a bid protest. This is correct, but the Procurement Code does provide an exception to this general rule. It allows the agency to continue to negotiate while it also decides the merits of the bid protest. The exception may be invoked when “award of the contract -without delay is necessary to protect substantial interests of the Commonwealth.”
Deputy Secretary Drew invoked the exception in
As observed above, the facts as pled establish that the Department violated the Procurement Code with respect to the Department’s conduct of GTECH’s bid protest. Normally, a review of the fairness of a hearing is given judicial review along with the substantive merits of the agency’s decision, in accordance with the terms of the Local Agency Law,
In short, under the Department’s view of the Procurement Code, a disappointed bidder has a legal right to a bid protest, at some point. However, if one is not held, in a timely and fair manner, that issue is not part of the bid protest hearing or its appeal.
Where statutory procedures are not followed, the usual response of a court is to void the agency’s action. This is the case with a regulation not promulgated in accordance with statutory procedures or with a tax sale undertaken without following the prescribed procedures.
Concerned Taxpayers of Beaver County,
In summary, GTECH asserts that the vehicle for reviewing an agency’s failure to grant a prompt bid protest and to stay negotiations with the winning offeror is the bid protest hearing itself and appeal therefrom. The Department argues that because the Administrative Agency Law does not apply to the Procurement Code, there is no statutory remedy for the offer- or that is denied a debriefing or bid protest or only given one after the time has passed for a meaningful hearing. If the Department is correct in its interpretation, then the Procurement Code has created a legal right in disаppointed bidders, namely a prompt bid protest hearing with the agency, but it has not provided a remedy if the agency violates the bid protest rights of the disappointed bidder. Where the law has created a legal right but not a remedy, equity will intervene to fashion a remedy.
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At this preliminary stage of the proceedings, we cannot sustain the preliminary objections on jurisdictional grounds. GTECH makes a cogent case that the Court has subject matter jurisdiction, at least over the issue of GTECH’s claim that it was denied a bid protest that conforms to the terms of the Procurement Code and that it has no other remedy at law. Indeed, the Department itself contends that the agency’s handling of the bid protest is beyond the scope of the bid protest proceeding.
Appellate Jurisdiction Action
Count III of GTECH’s amended petition for review invokes this Court’s appellate jurisdiction. Specifically, GTECH appeals Deputy Secretary Drew’s September 23, 2008 letter refusing to stay execution of the contract with SGI pending resolution of GTECH’s protest because “award without delay is necessary to protect the substantial interests of the Commonwealth.” Amended Petition for Review, ¶ 52. 25
Deputy Secretary Drew’s letter is not appealable under the Procurement Code. The Code expressly limits this Court’s appellate jurisdiction to review of “a final determination denying a protest.”
Conclusion
For all of the foregoing reasons, we sustain in part and overrule in part the preliminary objections of the Department and SGI asserting a lack of subject matter jurisdiction. We sustain the preliminary objections to Counts I and II of GTECH’s amended petition for review with respect to GTECH’s substantive challenge to the Department’s selection of SGI. We overrule Respondents’ preliminary objections to Counts I and II with respect to GTECH’s challenge to the Department’s handling of its bid protest. Count III of GTECH’s amended petition for review is
ORDER
AND NOW, this 24th day of February, 2009, Respondents’ preliminary objections to Counts I and II of Petitioner’s Amended Petition for Review are SUSTAINED IN PART and OVERRULED IN PART in accordance with the attached opinion. Count III of Petitioner’s Amended Petition for Review is quashed. Respondents are directed to file an answer to Petitioner’s Amended Petition for Review within thirty days of the date of this Order.
Notes
. The winning vendor will, inter alia, replace the communications network and terminals at all lottery retail locations with state-of-the-art equipment; train retailers to use the new equipment; install and maintain the new system and terminals; manage the retailer call center and other retailer-support services; and support new game development and other marketing initiatives. Department of Revenue Solicits Best, Final Offers for Lottery Terminal-Based Game Services (Department of Revenue Press Release, March 11, 2008).
.
(a) Right to protest. — A bidder or offeror, a prospective bidder or offeror or a prospective contractor that is aggrieved in connection with the solicitation or award of a contract ... may protest to the head of the purchasing agency in writing.
. SGI's scheduled debriefing was later can-celled, and no action was taken on SGI’s bid protest.
. It is not clear from the pleadings why the IMAGINE terminal was withdrawn. GTECH has not included its proрosal and related correspondence with its pleadings because those items are confidential.
. It states:
(k) Stay of procurement during pendency of protest. — In the event a protest is filed timely under this section and until the time has elapsed for the protestant to file an appeal with Commonwealth Court, the purchasing agency shall not proceed further with the solicitation or with the award of the contract unless and until the head of the purchasing agency, after consultation with the head of the using agency, makes a written determination that the protest is clearly without merit or that award of the contract without delay is necessary to protect substantial interests of the Commonwealth.
.
(d) Response and reply. — Within 15 days of receipt of a protest, the contracting officer may submit to the head of the purchasing agency and the protestant a response to the protest, including any documents or information he deems relevant to the protest. The prоtestant may file a reply to the response within ten days of the date of the response.
. GTECH also sought to stay the bid protest, but this part of GTECH's preliminary injunction request was denied by the Court. As stated above, Senior Judge Quigley, in a single-judge opinion, ordered the Department to appoint an impartial hearing officer to hear GTECH’s bid protest. This was done, and a final decision was issued on December 15, 2008, which denied GTECH's protest. GTECH has petitioned this Court to review the hearing officer’s decision at GTECH Corp. v. Department of Revenue, No. 2421 C.D.2008. Following the hearing officer’s decision on December 15, 2008, the Department moved to vacate the preliminary injunction enjoining implementation of the contract, and that motion was granted on December 19, 2008.
.GTECH alleges that the Department has violated similar provisions in the Department of General Services’ Procurement Handbook. See Amended Petition for Review, ¶¶ 97-100.
. Subsections (a) and (b) of
.
. See n. 5, supra.
. Secretary Wolf estimated that the contract with GTECH "will be at least $25 million less per year compared to the [C]ommonwealth’s existing contract [with SGI]." Amended Petition for Review, ¶ 15.
. It stales:
(g) Appeal. — Within 15 days of the mailing date of a final determination denying a protest, a protestant may file an appeal with Commonwealth Court. Issues not raised by the protestant before the purchasing agency are deemed waived and may not be raised before the court.
. GTECH echoes the language set forth in
(i) Standard of review. — The court shall hear the appeal, without a jury, on the record of determination certified by the purchasing agency. The court shall affirm the determination of the purchasing agency unless it finds from the record that the determination is arbitrary and capricious, an abuse of discretion or is contrary to law.
.Under Pennsylvania Rule of Civil Procedure 1028, preliminary objections may be filed on several grounds, including (a) lack of subject matter jurisdiction: (b) legal insufficiency (demurrer); (c) lack of capacity to sue; (d) pendency of a prior action; and (e) failure to exhaust statutory remedies.
. SGI's standing issue is nothing more than an alternate description of its legal position that this Court lacks subject matter for jurisdiction over Counts I and II of the petition for review.
. SGI also argues that GTECH waived its right to appeal other decisions throughout the procurement process, such as the Department’s decision to defer consideration of GTECH's protеst and its decision to solicit best and final offers. However, Count III of GTECH's amended petition for review seeks to appeal only Deputy Secretary Drew's refusal on September 23, 2008, to stay execution of SGI’s contract pending resolution of GTECH's protest.
.GTECH has objected to the Department's preliminary objection on the ground of sovereign immunity because immunity is an affirmative defense that must be raised in a responsive pleading as new matter.
. The enactment of the Procurement Code has not taken away the right of taxpayers to bring an action in equity before this Cоurt to enjoin the award of a contract when bidding requirements were not followed.
Direnzo Coal Co. v. Department of General Services, Bureau of Purchases,
. The Procurement Code sets for the following procedures for appeal to Commonwealth Court in a protest proceeding:
(g)Appeal. — Within 15 days of the mailing date of a final determination denying a protest, a protestant may file an appeal with Commonwealth Court. Issues not raised by the protestant before the purchasing agency are deemed waived and may not be raised before the court.
(h) Record of determination. — The record of determination for review by the court shall consist of the solicitation or award; the contract, if any; the protest; any response or reply; any additional documents or information considered by the head of the purchasing agency or his designee; the hearing transcript and exhibits, if any; and the final determination.
(i) Standard of review. — The court shall hear the appeal, without a jury, on the record of determination certified by the purchasing agency. The court shall affirm the determination of the purchasing agency unless it finds from the record that the determination is arbitrary and capricious, an abuse of discretion or is contrary to law.
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(j) Remedy. — If the determination is not affirmed, the court may enter any order authorized by42 Pa.C.S. § 706 (relating to disposition of appeals), provided that, if the court determines that the solicitation or award of a contract is contrary to law, then the remedy the court shall order is limited to canceling the solicitation or award and declaring void any resulting contract.
. By contrast, in
Borough of Green Tree v. Board of Property Assessments, Appeals and
Our opinions in the past have generally shown an awareness that the more direct the attack on the statute, the more likely it is that exercise of equitable jurisdiction will not damage the role of the administrative agency charged with enforcement of the act, nor require, for informed adjudication, the factual fabric which might develop at the agency level.... The more clearly it appears that the question raised goes directly to the validity of the statute the less need exists for the agency involved to throw light on the issue through exercise of its specialized fact-finding function or application of its administrative expertise.
Id.
at 281,
. Another interpretation, however, is that the Administrative Agency Law does not apply because the bid protest is intended to be conducted swiftly without having to adhere to the stately procedures in the Administrative Agency Law and the General Rules of Administrative Practice and Procedure.
. The Department contended at oral argument that GTECH should have filed a mandamus action to force a prompt hearing on its bid protest. This argument was not raised in preliminary objections or briefed. It will not be considered. GTECH contends that it had a right to a prompt bid protest while negotia
. Deputy Secretary Drew's rationale echoes the stay of procurement provision in
In the event a protest is filed timely under this section and until the time has elapsed for the protestant to file an appeal with Commonwealth Court, the purchasing agency shall not proceed further with the solicitation or with the award of the contract unless and until the head of the purchasing agency, after consultation with the head of the using agency, makes a written determination that the protest is clearly without merit or that award of the contract without delay is necessary to protect substantial interests of the Commonwealth.