Gary L. Thurman, Appellant, v. United States Postal Service, Agency.
Docket No. AT-0752-17-0162-I-1
UNITED STATES OF AMERICA MERIT SYSTEMS PROTECTION BOARD
July 12, 2022
2022 MSPB 21
Cathy A. Harris, Vice Chairman; Raymond A. Limon, Member; Tristan L. Leavitt, Member
Candace D. Embry, Landover, Maryland, for the agency.
OPINION AND ORDER
¶1 The appellant has filed a petition for review of the initial decision, which affirmed his removal based on a single charge of improper conduct. For the reasons discussed below, we DENY the petition for review and AFFIRM the initial decision. We also take this opportunity to revisit the Board‘s decision in Wynn v. U.S. Postal Service, 115 M.S.P.R. 146 (2010), and similar cases, to clarify the factors the Board will consider in determining whether a previously raised affirmative defense has been effectively waived or abandoned by the appellant.
BACKGROUND
¶2 The agency removed the appellant from his position as a PS-4 Laborer Custodial based on a single charge of “improper conduct” following an investigation conducted by the U.S. Postal Inspection Service into two workplace incidents. Initial Appeal File (IAF), Tab 4 at 15-20, 27-30, 49-73. According to the agency‘s charge, the appellant violated the agency‘s Employee and Labor Relations Manual‘s prohibition against violent and/or threatening behavior when he told a coworker that if his vehicle was towed from the agency parking lot again, he “would come into work and end up shooting someone out of revenge and anger.” Id. at 27. The agency also alleged that the appellant told the same coworker that he was having law enforcement follow her because of a verbal dispute the two had a year earlier and that the “only reason [he] didn‘t have anything ‘bad’ happen to her was because she has children.” Id. According to the agency, the following day the appеllant told the same coworker that he was having law enforcement follow and harass a supervisor‘s son in retaliation for his vehicle being towed from the agency parking lot and that he would make sure that the supervisor‘s son was “booked” for “Driving Under the Influence . . . and other traffic violations.” Id.
¶3 The appellant filed a Board appeal in which he asserted, among other things, that the evidence did not show that he engaged in the alleged misconduct. IAF, Tab 1 at 2. He also indicated on his appeal form that he was raising the affirmative defense of retaliation for prior protected activity, including his filing of a Board appeal challenging his placement on an emergency suspension for essentially the same conduct that formed the basis of the removal action.1 IAF,
¶4 After holding the appellant‘s requested hearing, the administrative judge found that the agency proved the improper conduct charge by preponderant evidence. IAF, Tab 14, Initial Decision (ID) at 3-7. The administrative judge also found that the agency established a nexus between the misconduct and the efficiency of the service, and that the penalty of removal was reasonable. ID at 7-8. He affirmed the removal action. ID at 9.
¶5 The appellant has filed a petition for review in which he argues, among other things, that he did not engage in the alleged misconduct, that the administrative judge erred in his credibility determinations, and that the employee to whom he allegedly made the statements possessed poor character, had attendance deficiencies, had made inconsistent statements abоut the alleged incidents, had been untruthful in the past, and committed perjury in her hearing testimony. Petition for Review (PFR) File, Tab 1 at 1-6. He also argues that the agency violated title VII of the Civil Rights Act of 1964 when it towed his vehicle but did not tow the vehicles of other employees and that the agency used his filing of grievances and discrimination complaints to show that he made threats, but that his past filings show that he resolved his problems through means other than threats.2 Id. at 7-8. The agency has filed a response to the petition for review. PFR File, Tab 3.
ANALYSIS
The appellant has not shown error in the administrative judge‘s credibility determinations and well-reasoned findings of fact and conclusions of law.
¶6 In sustaining the charged misconduct, the administrative judge thoroughly addressed the record evidence, including the hearing testimony concerning the contested conversations, and provided a detailed explanation for why he found the agency witness‘s version of events more credible.3 ID at 5-7. The administrative judge based his findings in part on the witnesses’ demeanor. ID at 6. The Board must defer to an administrative judge‘s credibility determinations when they are based, explicitly or implicitly, on observing the demeanor of witnesses testifying at a hearing, and may overturn such determinations only when it has “sufficiently sound” reasons for doing so. Haebe v. Department of Justice, 288 F.3d 1288, 1301 (Fed. Cir. 2002); see Purifoy v. Department of Veterans Affairs, 838 F.3d 1367, 1373 (Fed. Cir. 2016); Sabio v. Department of Veterans Affairs, 124 M.S.P.R. 161, ¶ 38 (2017). The appellant‘s arguments on review regarding the credibility of the agency‘s witness are insufficient to cause us to disturb the administrative judge‘s well-reasoned findings. Clay v. Department of the Army, 123 M.S.P.R. 245, ¶ 6 (2016) (finding no reason to disturb the administrative judge‘s findings when she considered the evidence as a whole, drew appropriate inferences, and made reasoned conclusions on the issue of credibility); Broughton v. Department of Health & Human Services, 33 M.S.P.R. 357, 359 (1987) (same).
¶8 Regarding the appellant‘s argument that the agency used his history of filing grievances and discrimination complaints to show that he “must have made the threats as alleged,” the appellant similarly did not make this argument before the administrative judge, and therefore we need not consider it either. PFR File, Tab 1 at 8; see Clay, 123 M.S.P.R. 245, ¶ 6; Banks, 4 M.S.P.R. at 271. Additionally, the appellant mischaracterizes the agency‘s reason for raising his history of filing grievances and equal employment opportunity (EEO) complaints. On cross-examination during the hearing, the agency asked the appellant about a series of EEO complaints he unsuccessfully filed against the agency and asked whether his failure to succeed in those complaints motivated him to make the alleged threatening statements. IAF, Tаb 13, Hearing Compact Disc (HCD) (testimony of the appellant). Such an inquiry into the appellant‘s potential motive is not impermissible, and accordingly, this argument also does not provide any basis for granting the petition for review. See
¶9 We now turn to a matter that was not addressed in the appellant‘s petition for review but that nonetheless requires our attention. As noted above, the appellant indicated on his appeal fоrm that he was raising the affirmative defense of retaliation for prior protected activity, including filing a Board appeal.4 IAF, Tab 1 at 2. In an order summarizing the prehearing conference that took place on February 15, 2017, the administrative judge identified the issues presented on appeal and noted that, during the conference, the appellant‘s representative indicated that the appellant was “raising no affirmative defenses.” IAF, Tab 9 at 2. The order also noted that the issues included in it were ”to the exclusion of all others” (emphasis in original) and allowed either party to object to the summary, which neither party did. Id. at 1-2. The appellant did not discuss the prior Board appeal or his claim of retaliation for filing that appeal in any subsequent filing or during the hearing, and the administrative judge‘s initial decision made no referencе to the appellant‘s prior Board appeal or to any potential affirmative defense. HCD; ID. Additionally, neither the appellant‘s petition for review, nor the agency‘s response, mentioned the prior Board appeal or a claim of retaliation for filing a prior appeal or the administrative judge‘s handling of the appellant‘s retaliation claim. PFR File, Tabs 1, 3.
¶10 In Wynn, 115 M.S.P.R. 146, ¶ 10, the Board held that when an appellant raises an affirmative defense, the administrative judge must address the affirmative defense in a close of record order or prehearing conference summary.
¶11 Although not specifically stated in Wynn, a careful reading of that decision reveals that the appellant did not raise his affirmative defenses or the administrative judge‘s handling of them in his petition for review. Id., ¶¶ 3, 5. Nevertheless, the Board in Wynn remanded the appeal with instructions for the administrative judge to address the appellant‘s affirmative defenses. Id., ¶ 14. The Board followed the approach set forth in Wynn in Hall v. Department of Transportation, 119 M.S.P.R. 180 (2013), where again, even though there is no indication that the appellant raised several of his affirmative defenses or the administrative judge‘s handling of them on petition for review, the Board remanded the appeal for adjudication of all of the appellant‘s affirmative defenses, even the ones he did not raise on review. Id., ¶¶ 2-3, 6-7, 9.
¶12 Although the Board followed the approach set forth in Wynn in Hall, the Board has not been entirely consistent in its application of Wynn, and in a number of nonprecedential decisions issued after Wynn, the Board identified an administrative judge‘s failure to provide the notice required by Wynn, but nonetheless declined to remand the case for continued consideration of the
¶13 There are also a significant number of nonprecedential decisions in which the appellant raised an affirmative defense in the proceedings before the administrative judge, the administrative judge failed to follow the instructions of Wynn, the appellant either did not raise the affirmative defense or the administrative judge‘s failure to follow Wynn on review, and the Board did not address the matter in the final decision. For example, in Day v. Department of Homeland Security, the appellant originally asserted that he was filing claims under both the Uniformed Services Employment and Reemployment Rights Act
¶14 Similarly, in Freeland v. Department of Defense, on the initial appeal form contesting his removal, the appellant checked the box identifying the affirmative defense of discrimination. Freeland v. Department of Defense, MSPB Docket No. PH-0752-12-0072-I-1, Initial Appeal File (Freeland IAF), Tab 1 at 5. As in Day, the administrative judge did not provide the appellant with notice regarding his burden of proving the affirmative defense, did not address the affirmative defense in any close of record order or prehearing conference summary and order, and did not address it in his initial decision. See Freeland IAF, Tabs 2, 8, 13; Freeland v. Department of Defense, MSPB Docket No. PH-0752-12-0072-I-1, Initial Decision (Mar. 15, 2012). Additionally, the appellant did not raise the matter in his petition for review. Freeland v. Department of Defense, MSPB Docket No. PH-0752-12-0072-I-1, Petition for Review File, Tab 1. In the Board‘s Final Order, it did not state that the discrimination affirmative defense
¶15 By obligating the Board on review to address apparently waived affirmative defenses sua sponte, Wynn also represented a significant departure from the cases that preceded it and upon which it purported to rely. In Erkins v. U.S. Postal Service, 108 M.S.P.R. 367, ¶¶ 5, 9 (2008), a case Wynn identified as “similar,” the Board remanded for adjudication of the appellant‘s affirmative defenses whеn the appellant specifically raised the administrative judge‘s failure to address his retaliation affirmative defense in his petition for review. Similarly, in Carlisle v. Department of Defense, 93 M.S.P.R. 280, ¶¶ 11-12 (2003), relied on in the Erkins decision, the Board remanded the case to the administrative judge for consideration of the appellant‘s disability discrimination affirmative defense claim, concluding that, although the administrative judge adjudicated the claim, he improperly failed to consider evidence related thereto and failed to apprise the appellant of the applicable burdens for proving it. But, as in Erkins, the Board highlighted the fact that the appellant had specifically raised the affirmative defense claim below and preserved the issue by raising it again in his petition for review. Id., ¶ 11.
¶16 The inconsistent manner in which the Board has treated the requirements set forth in Wynn and the departure that Wynn represents from prior precedent leads us carefully to consider the wisdom of the inflexible approach articulated in that decision. Moreover, a rule that almost mechanically requires a remand in most situations in which an appellant raises an affirmative defense in his initial appeal and then makes little or no effort to pursue it further could easily result in a remand to address an affirmative defense that the appellant decided he did not want to pursue or wanted to pursue in another forum. Such meaningless process is not an efficient use of the Board‘s limited adjudicatory resources, costs the parties needless time and expense, and delays closure of the Board appeal. For
¶17 After careful consideration, we find that, to the extent Wynn held that, when an administrative judge has failed to comply with its requirements, the Board always must raise an affirmative defense waiver or abandonment issue sua sponte and remand the case for consideration of the affirmative defense, it is overruled.6 Instead, in determining whether an administrative judge erred in not addressing an appellant‘s affirmative defenses such that remand is necessary, the Board will examine a number of factors that are instructive as to the ultimate question of whether an appellant demonstrated his intent to continue pursuing his affirmative defense, and whether he conveyed that intent after filing the initial appeal.7
We are also mindful of Board and U.S. Court of Appeals for the Federal Circuit precedent noting that an appellant must be provided with notice of his burden in establishing Board jurisdiction over his claim, and nothing in our decision here alters that obligation. See Burgess v. Merit Systems Protection Board, 758 F.2d 641, 643-44 (Fed. Cir. 1985); Niemi v. Department of the Interior, 114 M.S.P.R. 143, ¶ 8 (2010). Consistent with Burgess and its progeny, if the Board determines that an administrative judge‘s abandonment or waiver determination was erroneous, and neither the initial decision nor the agenсy‘s filings placed the appellant on notice of his burdens, a remand still will be necessary to provide the appellant with adequate notice of his burdens. See Parker v. Department of Housing & Urban Development, 106 M.S.P.R. 329, ¶ 8 (2007) (stating that an administrative judge‘s failure to provide proper Burgess notice can be cured if the agency‘s pleadings or the initial decision contain the required notice).
(1) The thoroughness and clarity with which the appellant raised his affirmative defense
¶19 On his appeal form, the appellant raised “an affirmative defense of retaliation for [] prior protected activity,” including, “filing of a Board appeal concerning his emergency placement suspension.” IAF, Tab 1 at 2. This is the only information the appellant provided related to his purported affirmative defense of retaliation for filing a prior Board appeаl. Id. The appellant described the nature of his prior Board appeal as a challenge to his “emergency placement on suspension,” but he did not provide any additional information about the prior appeal or offer any explanation of how the agency‘s later removal decision was taken in retaliation for his filing of that appeal. The only additional information in the record concerning the prior appeal was provided by the agency in its response to the instant appeal, in which it confirmed that the prior appeal was filed and was later resolved by settlement agreement. IAF, Tab 4 at 8-9. The appellant did not challenge this characterization in any subsequent filing or at the hearing, or offer to expand upon it. Such sparse information regarding the рotential affirmative defense amounts to little more than a pro forma allegation of wrongdoing. E.g., Pinegar v. Federal Election Commission, 105 M.S.P.R. 677, ¶¶ 31-32 (2007) (finding insufficient a bare allegation of gender discrimination unsupported by any factual assertions); Taylor v. U.S. Postal Service, 75 M.S.P.R. 322, 328 (1997) (determining that the appellant‘s pro forma sex and race discrimination claims on petition for review were inadequate to show that the administrative judge erred in finding those claims unproven); cf. Clark v. U.S. Postal Service, 123 M.S.P.R. 466, ¶ 7 (2016) (setting forth examples of cases in which the Board distinguished between nonfrivolous and pro forma allegations and finding that mere conclusory pleadings are insufficient), aff‘d per curiam, 679 F. App‘x 1006 (Fed. Cir. 2017). The fact that the appellant failed to provide a thorough and clear explanation of his affirmative defense also supports a finding that he abandoned his claim.
(2) The degree to which the appellant continued to pursue his affirmative defense in the proceedings below after initially raising it
¶20 As previously discussed, on his appeal form the аppellant stated that he was raising “an affirmative defense of retaliation for [] prior protected activity,” including “filing of a Board appeal concerning [the appellant‘s] emergency placement suspension.” IAF, Tab 1 at 2. Following his initial filing, the appellant did not reference this purported affirmative defense at any point thereafter. The appellant‘s silence on this point spanned his additional filings below, IAF, Tabs 7, 9, and the entirety of the hearing, HCD. The failure to mention the affirmative defense after the initial appeal suggests that the appellant no longer wished to pursue the claim. This factor supports a finding that the appellant abandoned his affirmative defense.
(3) Whether the appellant objected to a summary of the issues to be decided that failed to include the рotential affirmative defense when he was specifically afforded an opportunity to object and the consequences of his failure were made clear
¶21 As discussed above, following a February 15, 2017 prehearing conference, the administrative judge issued an order that identified witnesses, approved exhibits, and summarized all of the issues to be decided in the appellant‘s case. IAF, Tab 9. The summary stated that, during the conference, the appellant‘s representative “indicated that he was raising no affirmative defenses.” Id. at 2. The order allowed the parties to object to the content of the summary within 7 days and stated that a failure to object to an issue would preclude later challenge of that issue, including on petition for review. Id. at 1. Neither party objected to the content of thе order, nor have they challenged its accuracy since its issuance. Thus, despite being afforded the opportunity to do so, the appellant did not object to the administrative judge‘s prehearing conference summary stating that he was not raising an affirmative defense and that his failure to object to the content of the summary would preclude raising the issue at a later date.
(4) Whether the appellant raised either his affirmative defense or the administrative judge‘s processing of the affirmative defense claim in his petition for review
¶22 The Board‘s regulations provide that “[t]he Board normally will consider only issues raised in a timely filed petition for review or cross petition for review.”
¶23 Seemingly, only in the realm of affirmative defenses has the Board strayed from the general practice of only addressing allegations of error raised on petition for review, and, while the affirmative defenses addressed in Wynn are important, we can discern no principled basis for the decision to treat these types of claims differently than other types of claims within the Board‘s jurisdiction. In the instant case, then, the appellant‘s failure to address his affirmative defense of retaliation for filing a prior Board appeal or the administrative judge‘s handling of the affirmative defense claim in his petition for review supports a finding that the appellant intended to abandon the claim.
(5) Whether the appellant was represented during the course of his appeal before the administrative judge and on petition for review and, if he was not, the level of knowledge of Board proceedings possessed by the appellant
¶24 In some circumstances, the Board will take an appellant‘s pro se status into consideration and be more lenient in the application of Board rules and procedures. See, e.g., Ramos v. Office of Personnel Management, 82 M.S.P.R. 65, ¶ 7 (1999) (taking into consideration an appellant‘s pro se status, amоng other factors, in determining that he did not intend to withdraw his appeal); Moorman v. Department of the Army, 68 M.S.P.R. 60, 62-63 (1995) (noting that the Board will consider, among other things, the appellant‘s pro se status in determining whether good cause exists to waive the time limit for filing a petition for review), aff‘d, 79 F.3d 1167 (Fed. Cir. 1996) (Table). Here, the appellant was represented by a union representative at all stages of the proceeding, from the time the initial appeal was filed through the hearing and on petition for review before the Board. IAF, Tab 1 at 5-6; HCD; PFR File, Tab 1 at 9. Thus, the practice of leniency toward pro se litigants in certain instances is not applicable here. Accordingly, this factor supports a finding that the appellant intended to abandon his affirmative defense.
(6) The likelihood that the presumptive abandonment of the affirmative defense was the product of confusion, or misleading or incorrеct information provided by the agency or the Board
¶25 The Board has held that it will not give effect to the withdrawal of an appeal that was based on misleading or incorrect information provided by the agency or the Board. Rose v. U.S. Postal Service, 106 M.S.P.R. 611, ¶ 7 (2007); see Potter v. Department of Veterans Affairs, 116 M.S.P.R. 256, ¶¶ 10, 15 (2011). Similarly, the Board has, on occasion, granted leniency to appellants in circumstances in which they obviously were confused or mistaken about the Board‘s instructions. See Luna v. Department of the Air Force, 86 M.S.P.R. 578, ¶ 9 (2000) (finding good cause for the appellant‘s untimely petition for appeal
¶26 If there is reason to believe that an appellant‘s withdrawal or apparent abandonment of a previously raised affirmative defense was the result of confusion, or misleading or incorrect information provided to the appellant or his representative by the agency or the Board, that would weigh in favor оf a finding that the appellant did not intend to withdraw or abandon his claim. This may be especially true if the appellant is proceeding pro se, and if there is evidence in the record clearly demonstrating that he either does not understand the nature of the affirmative defense or does not understand the consequences of its withdrawal.
¶27 In the instant case, there is no evidence that the appellant‘s representative was confused or was misled by the agency or the administrative judge concerning the affirmative defense of retaliation for the appellant‘s prior Board appeal. As previously noted, the appellant‘s only reference to the claim was in his initial appeal. Moreover, the only additional information provided by the agency concerning the affirmative defense was factual in nature, and the agency did not provide inaccurate or misleading information about the appellant‘s burden in proving the affirmative defense. IAF, Tab 4 at 8-9. For the above reasons, this factor, which considers whether the waiver or abandonment was the product of confusion, mistake, or misleading information provided by the agency or administrative judge, also favors a finding that the appellant intended to abandon his affirmative defense in this case.
¶28 In sum, applying the nonexhaustive list of factors set forth in this decision for determining whether an appellant abandoned his affirmative defense, we find that the appellant in this case abandoned his affirmative defense and that there is no basis for the Board to address the affirmative defense waiver issue on review. Accordingly, we conclude that there is nо basis to remand the appeal for additional proceedings regarding the appellant‘s affirmative defense.
ORDER
¶29 This is the final decision of the Merit Systems Protection Board in this appeal. Title 5 of the Code of Federal Regulations, section 1201.113 (
NOTICE OF APPEAL RIGHTS9
You may obtain review of this final decision.
Please read carefully each of the three main possible choices of review below to decide which one applies to your particular case. If you have questions about whether a particular forum is the appropriate one to review your case, you should contact that forum for more information.
(1) Judicial review in general. As a general rule, an appellant seeking judicial review of a final Board order must file a petition for review with the U.S. Court of Appeals for the Federal Circuit, which must be received by the court
If you submit a petition for review to the U.S. Court of Appeals for the Federal Circuit, you must submit your petition to the court at the following address:
U.S. Court of Appeals
for the Federal Circuit
717 Madison Place, N.W.
Washington, D.C. 20439
Additional information about the U.S. Court of Appeals for the Federal Circuit is available at the court‘s website, www.cafc.uscourts.gov. Of particular relevance is the court‘s “Guide for Pro Se Petitioners and Appellants,” which is contained within the court‘s Rules of Practice, and Forms 5, 6, 10, and 11.
If you are interested in securing pro bono representation for an appeal to the U.S. Court of Appeals for the Federal Circuit, you may visit our website at http://www.mspb.gov/probono for information regarding pro bono representation for Merit Systems Protection Board appellants before the Federal Circuit. The Board neither endorses the services provided by any attorney nor warrants that any attorney will accept representation in a given case.
(2) Judicial or EEOC review of cases involving a claim of discrimination. This option applies to you only if you have claimed that yоu were affected by an action that is appealable to the Board and that such action was based, in whole or in part, on unlawful discrimination. If so, you may obtain judicial review of this decision—including a disposition of your discrimination claims—by filing a civil action with an appropriate U.S. district court (not the U.S. Court of Appeals for the Federal Circuit), within 30 calendar days after you receive this decision.
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If you submit a petition for judicial review to the U.S. Court of Appeals for the Federal Circuit, you must submit your petition to the court at the following address:
U.S. Court of Appeals
for the Federal Circuit
717 Madison Place, N.W.
Washington, D.C. 20439
Additional information about the U.S. Court of Appeals for the Federal Circuit is available at the court‘s website, www.cafc.uscourts.gov. Of particular relevance is the court‘s “Guide for Pro Se Petitioners and Appellants,” which is contained within the court‘s Rules of Practice, and Forms 5, 6, 10, and 11.
Contact information for the courts of appeals can be found at their respective websites, which can be accessed through the link below:
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FOR THE BOARD:
/s/
Jennifer Everling
Acting Clerk of the Board
Washington, D.C.
