MEMORANDUM OPINION
Michael William Flaherty, the pro se plaintiff in this civil case, seeks declaratory and injunctive relief to enforce his right to prompt disclosure of government agency records under the Freedom of Information Act (“FOIA”), 5 U.S.C. § 552(a)(3)(A)(ii) (2006). Complaint (“Compl.”) at 2. Currently before the Court is the Internal Revenue Service’s (“IRS”) motion to substitute itself as the named defendant, to dismiss all other defendants from this case, and to dismiss the complaint pursuant to Federal Rule of Civil Procedure 12(b)(6) based on the plaintiffs failure to exhaust his administrative remedies. 1 For the reasons that follow, the Court concludes that it must grant the IRS’s motion to substitute the IRS as the named defendant and to dismiss all other defendants from this case, and grant the IRS’s (hereinafter the “defendant”) motion to dismiss. 2
Over the course of five years, the plaintiff submitted what he maintains were four separate FOIA requests to the IRS concerning “government assessments” of tax records. Compl. ¶ 13. The plaintiff made these purported FOIA requests in order to access information allegedly material to his defense in a separate claim filed against him by the United States. 3 Id. ¶¶ 25-30, 35-36.
The first request made by the plaintiff to the IRS is dated May 30, 2005, and was addressed to the IRS Fresno Campus Disclosure Office. McBrearty Decl. ¶ 5; Gov’t Ex. 1 (May 30, 2005). The plaintiff requested from the defendant a copy of “Treasury/IRS 24.030 CADE Individual Master File (IMF), (Formerly: Individual Master File (IMF)[) ] [and] Treasury/IRS 34.037 IRS Audit Trail and Security Records System from 1999 to present.” McBrearty Decl. ¶ 5; Gov’t Ex. 1 (May 30, 2005). In a letter dated June 9, 2005, the Fresno Disclosure Office sent the plaintiff twenty pages of IMF MCC Specific and Literal Transcripts that it deemed responsive to his request. 4 McBrearty Decl. ¶ 6; Gov’t Ex. 2 (June 9, 2005). The letter advised the plaintiff that there would be “considerable fees” associated with a search of his audit trail, and therefore, before beginning the search, the IRS would need a guarantee that these fees would be paid and that any cost over $250.00 would be prepaid. McBrearty Decl. ¶ 6; Gov’t Ex. 2 (June 9, 2005). According to the defendant, “nothing in the IRS disclosure file” indicated that the plaintiff responded to the Fresno Campus Disclosure Office’s request for a “firm commitment” to pay for audit trail fees. McBrearty Decl. ¶ 7.
The plaintiffs second request to the IRS is dated November 24, 2008, and was addressed to the Fresno Campus Disclosure Office. McBrearty Decl. ¶ 8; Gov’t Ex. 3 (November 24, 2008). The plaintiff requested “copies of the actual Audit, Summary Record and Lien against [him] or any document with a IRS assessment officer agent’s signature.” McBrearty Decl. ¶ 8; Gov’t Ex. 3 (November 24, 2008). In a letter dated December 5, 2008, the Fresno Disclosure Office asked the plaintiff to provide additional information in order to establish his identity, such as a copy of a driver’s license, and his social security number. McBrearty Decl. ¶ 9; Gov’t Ex. 4 (December 5, 2008). According to the
The third request from the plaintiff to the IRS is dated December 15, 2008, and was addressed to the Laguna Nigel Disclosure Office. McBrearty Decl. ¶ 11; Gov’t Ex. 5 (December 15, 2008). The plaintiff requested “a copy of any document in [his] individual Master File with an assessment officer’s signature and date on it for the years 1999, 2000, and 2001.” McBrearty Decl. ¶ 11; Gov’t Ex. 5 (December 15, 2008). In a letter dated January 26, 2009, the Laguna Nigel Disclosure Office sent the plaintiff twelve pages of account transcripts, but informed him that the IRS was “unable to find any documents specifically responsive to [his] request.” McBrearty Decl. ¶ 12; Gov’t Ex. 6 (January 26, 2009). Enclosed in the letter was a notification of the plaintiff’s appeal rights. Gov’t Ex. 6 (January 26, 2009). Also on January 26, 2009, the plaintiff called a Disclosure Specialist to discuss this request. McBrearty Decl. ¶ 13; Gov’t Ex. 7 (January 28, 2009). The Disclosure Specialist explained to the plaintiff what documents would be sent to him in response to his request and “directed [the plaintiff] to call the Taxpayer Advocate if he had any further concerns.” McBrearty Decl. ¶ 13; see Gov’t Ex. 7 (January 28, 2009). The defendant maintains that the plaintiff did not file an administrative appeal regarding this request. See McBrearty Decl. ¶ 17.
The plaintiffs fourth request to the IRS is dated January 28, 2009, and was also addressed to the Laguna Nigel Disclosure Office. McBrearty Decl. ¶ 14; Gov’t Ex. 7 (January 28, 2009). The plaintiff requested “any document in [his] Individual Master File with an Assessment Officer’s signature and date on it for the years 1999, 2000, and 2001,” as well as a document entitled Preparation of Seizure Disposition 6670 Report. McBrearty Decl. ¶ 14; Gov’t Ex. 7 (January 28, 2009). The plaintiff requested expedited treatment for this request. McBrearty Decl. ¶ 14; Gov’t Ex. 7 (January 28, 2009). In a letter dated February 5, 2009, the Laguna Nigel Disclosure Office denied his request for expedited processing and included a notice of the plaintiffs administrative appeal rights. McBrearty Decl. ¶ 15; Gov’t Ex. 8 (February 5, 2009). In a separate letter dated February 11, 2009, the Laguna Nigel Disclosure Office sent the plaintiff fifteen pages of Revenue Accounting Control System (“RACS”) reports and account transcripts for the tax years 1999, 2000, and 2001, but informed him that there were no documents responsive to his request for Form 6670. McBrearty Decl. ¶ 16; Gov’t Ex. 9 (February 11, 2009). According to the IRS, the plaintiff did not file an administrative appeal regarding this request. See McBrearty Decl. ¶ 17.
The plaintiff filed this case on January 19, 2011.
See
Compl. He alleges that “despite these repeated requests ... no procedurally correct, signed assessment was ever produced....”
Id.
¶ 14. The plaintiff asserts that his administrative remedies were exhausted within the meaning of 5 U.S.C. § 552 when the IRS Disclosure Office failed to reply to his third request in a timely manner.
Id.
¶ 16. In response, the IRS asserts that it should be substituted as the sole named defendant in this case, and that all other defendants should be dismissed because the case concerns only the requests made by the plaintiff to the IRS and because the FOIA only authorizes claims against agencies, not individuals. See Def.’s Mem. at 5. The IRS further contends that the plaintiffs failure to file any administrative appeals with the IRS demonstrates his failure to exhaust his
II. STANDARDS OF REVIEW
A. Rule 12(b)(6)
Federal Rule of Civil Procedure 12(b)(6) provides for the dismissal of an action where a complaint fails to state a claim upon which relief can be granted. Fed. R.Civ.P. 12(b)(6). Where the sufficiency of a complaint is challenged under 12(b)(6), all the factual allegations must be presumed true and liberally construed in the plaintiffs favor.
Porter v. CIA,
B. Pro Se Litigants
The pleadings of
pro se
parties are to be “liberally construed, and a
pro se
complaint, however inartfully pleaded, must be held to less stringent standards than formal pleadings drafted by lawyers.”
Erickson v. Pardus,
III. LEGAL ANALYSIS
A. The Defendant’s Motion to Substitute Named Defendants
The first issue for the Court to address is whether an individual public official can be named as a defendant in a FOIA claim. The FOIA itself makes clear that it authorizes suits only against federal agencies, not individuals.
See
5 U.S.C. § 552(a)(4)(B);
Leitner v. United States,
The defendant asserts that it should be substituted as the sole named defendant in this case because this action only concerns requests from the plaintiff to the IRS, and that the other defendants should be dismissed based on the FOIA’s authorization of suits only against federal agencies. See Def.’s Mem. at 5. The plaintiffs opposition to this motion arises from allegations concerning the named defendants that are seemingly relevant not to this FOIA claim, but to a separate claim filed against him in another ease by the United States. See supra note 3; see generally Pl.’s Mem. at 1, 7-8.
In light of both the FOIA’s statutory language and this Circuit’s application of the FOIA in prior cases, it is clear for two reasons that the IRS is the only proper defendant in this case. First, the plaintiffs requests pertained only to the IRS. Second, because the other named defendants are individuals, they cannot be parties to a suit brought pursuant to the FOIA. Accordingly, the IRS shall be substituted as the named defendant in this case and all defendants other than the IRS shall be dismissed.
B. The Defendant’s Motion to Dismiss
The second issue before the Court is whether the plaintiff exhausted his administrative remedies with regard to the four requests he made to the IRS. Exhaustion of administrative remedies in FOIA cases is “generally required before filing suit in federal court so that the agency has an opportunity to exercise its discretion and expertise on the matter and to make a factual record to supports its decision.”
Oglesby v. Dep’t of Army,
Although administrative exhaustion “is not jurisdictional because the FOIA does not unequivocally make it so ... as a jurisprudential doctrine, failure to exhaust precludes judicial review if the purposes of exhaustion and the particular administrative scheme support such a bar.”
Hidalgo v. F.B.I.,
1. The Plaintiffs Failure to Comply with Agency Regulations
“A party requesting agency records under the FOIA must comply with the procedures set forth in the regulations promulgated by that agency.”
Calhoun v. Dep’t of Justice,
The IRS has promulgated regulations that specify procedures that must be complied with when costs associated with a FOIA search exceed the amount to which the requester consented, as well as how a requester must establish his or her identity. 26 C.F.R. 601.702(c)(5)(iii), (f)(4)®. Here, the plaintiff failed to approve a projected fee associated with his first request as instructed by the IRS’s reply letter and in accordance with the IRS’s regulations. Gov’t Ex. 2 (June 9, 2005). The plaintiff also failed to properly file his second request by omitting proper identification. Gov’t Ex. 3 (November 24, 2008). Because the plaintiffs first and second requests did not comply with the IRS’s published regulations, the plaintiffs FOIA claims based on these two requests fail the exhaustion requirement and will therefore be dismissed.
2. The Plaintiff’s Failure to Pursue an Administrative Appeal
The exhaustion of administrative remedies requires the timely filing of an administrative appeal from an agency’s determination as to whether it can or will
Here, the defendant asserts that the plaintiff failed to exhaust his administrative remedies by not filing administrative appeals in regards to any of his requests. Def.’s Mot. at 2; Def.’s Mem. at 7. The plaintiff does not dispute his failure to file an administrative appeal. See generally Compl. Further, the defendant’s national FOIA request database makes clear that no administrative appeal was filed by the plaintiff with respect to his four requests. McBrearty Decl. ¶ 17. The plaintiffs only response is that he constructively exhausted his administrative remedies due to the defendant’s “failure to respond in a timely manner” to the third request. Compl. ¶ 16. Thus, the plaintiff effectively concedes, and this Court now finds, that the plaintiff failed to exhaust his administrative remedies with respect to the fourth request. Accordingly, the Court will dismiss the plaintiffs claims stemming from his fourth request. 6
3. The Plaintiffs Constructive Exhaustion Arguments
The FOIA permits requesting parties to treat an agency’s failure to comply with its own specific time limits as constructive exhaustion of the requesters’ administrative remedies. 5 U.S.C. § 552(a)(6)(C) (2006);
Judicial Watch Inc. v. Rossotti,
This right to judicial review based on constructive exhaustion ends, however, if
The plaintiff maintains that his administrative remedies with respect to his third FOIA request were exhausted when the IRS failed to respond within the twenty-day statutory time limit and that he therefore was not required to file an administrative appeal prior to seeking judicial review.
7
Compl. ¶ 16. The defendant asserts correctly, however, that although the IRS Disclosure Office responded after the statutory deadline, because the plaintiff did not file an administrative appeal after the IRS did respond on January 26, 2009, the plaintiff did not exhaust his administrative remedies. Def.’s Mem. at 9. More precisely, because the plaintiff did not file a lawsuit
after
the expiration of the twenty day statutory time period but
before
the IRS’s response, the constructive exhaustion was cured and an administrative appeal had to be filed to satisfy the exhaustion requirement.
See Judicial Watch,
IV. CONCLUSION
For the foregoing reasons, the Court concludes that the IRS is the only proper defendant in this case, that all other named defendants shall be dismissed, and that the plaintiff has failed to state a claim upon which relief may be granted. Accordingly, the Court will grant the defendant’s motion to dismiss the plaintiffs complaint under Rule 12(b)(6).
SO ORDERED this 13th day of July, 2011. 8
Notes
. As the Court is considering the defendant's motion to dismiss, the outcome of which will impact the resolution of the plaintiff's discovery motions, these motions only need to be considered by the Court if the plaintiff's dismissal motion is denied.
. In addition to the plaintiff's complaint and the IRS' Motion to Substitute Named Defendants and to Dismiss (the "Def.'s Mot.”), the Court considered the following documents in rendering its decision: (1) the Memorandum of Points & Authorities in Support of The Internal Revenue Service's Motion to Substitute Named Defendants and to Dismiss (the "Def.'s Mem.”); (2) the defendant's Declaration of Elizabeth S. McBrearty (the
.
See United States v. Flaherty,
No. 1:08-cv-00493 (SOM/KSC),
. The full name of "IMF MCC Specific and Literal Transcripts” is not provided in any documents filed by the plaintiff.
. Courts in other jurisdictions have held that dismissal for failure to exhaust administrative remedies is appropriate under to Rule 12(b)(1).
See McDonnell v. United States,
. In accord with this analysis, the plaintiff's first and second FOIA requests would similarly be subject to dismissal for the plaintiff’s failure to pursue his administrative remedies if dismissal on other grounds had not already been ordered.
. As explained above, the defendant responded to all of the plaintiff's requests within the statutory time limit except for his third request.
. An order will be issued consistent with this memorandum opinion.
