DTH Publishing Corp. v. University of North Carolina at Chapel HillDTH Publishing Corp. v. University of North Carolina at Chapel Hill
This appeal raises the issue of whether a University of North Carolina at Chapel Hill (UNC-CH) Undergraduate Court may hold student disciplinary proceedings in closed session. The parties have stipulated to the facts which are summarized as follows. On or about 13 February 1996, approximately 1500 copies of the
Carolina Review,
a UNC-CH student magazine, were removed from the racks used for distribution of the magazine. On 16 April 1996, the Undergraduate Court commenced disciplinary proceedings against two students regarding this incident. Thе editor of
The Daily Tar Heel,
a daily newspaper which serves the UNC-CH community, attempted to attend the Undergraduate Court proceedings but was informed by a UNC-CH Judicial Programs Officer that Undergraduate Court hearings were required to be closed. On 17 April 1996 DTH
On 18 April 1996, DTH filed this action seeking injunctive relief and alleging,
inter alia,
that: (1) defendants violated
Defendants’ Appeal
Defendants argue that the trial court erred by ruling that the Undergraduate Court is a “public body” subject to the Open Meetings Law. We disagree. The Open Meetings Law provides in pertinent part:
(a) Except as provided in G.S. 143-318.11, G.S. 143-318.14A, G.S. 143-318.15, and G.S. 143-318.18, each official meeting of a public body shall be open to the public, and any person is entitled to attend such a meeting.
(b) As used in this Article, “public body” means any elected or appointed authority, board, commission, committee, council, or other body of the State, or of one or more counties, cities, school administrative units, constituent institutions of The University of North Carolina, or other political subdivisions or public corporations in the State that (i) is composed of two or more members and (ii) exercises or is authorized to exercise a legislative, policy-making, quasi-judicial, administrative, or advisory function.
The parties have stipulated to the organization of the Undergraduate Court as follows. The members of the Undergraduate Court are appointed by the Student Body President and confirmed by the Student Congress in accordance with policies adopted by the
UNC-CH Chancellor pursuant to the authority delegated to the Chancellor by the UNC Board of Governors. The Chancellor has charged and authorized “the student courts, including the Undergraduate Court. . . with adjudication of allegations of violation of the Instrument of Student Judicial Governance, which incorporates the Code of Student Conduct.” The student court members
In 1994, the General Assembly amended the
Appoint. To designate, choose, select, assign, ordain, prescribe, constitute, or nominate. To allot or set apart. To assign authority to a particular use, task, position, or office.
Term is used where exclusive power and authority is given to one person, officer, or body to name persons to hold certain offices.
Appointment. The designation of a person, by the person or persons having authority therefor, to discharge the duties of some office or trust.
Office or public function. The sеlection or designation of a person, by the person or persons having authority therefor, to fill an office or public function and discharge the duties of the same. The term “appointment” is to be distinguished from “election.”
Black’s Law Dictionary 99 (6th ed. 1990). One of the distinguishing characteristics of these definitions is that the person or body doing the appointing must be one
authorized
to do so. Here, the parties’ stipulations demonstrate that the Student Body President and the Student Congress derive their authority to appoint and confirm Undergraduate Court members from the Chancellor, who in turn derives his authority on this matter from the UNC-CH Board of Trustees. The Chancellor and the UNC-CH Board of Trustees derive their authority from the Board of Governors of the University of North Carolina (UNC) which, in turn, derives its authority from
In addition, the stipulated facts demonstrate that the Undergraduate Court qualifies as a “public body” pursuant to the remaining
Plaintiffs Appeal
Plaintiff argues that the trial court erred by ruling that the Undergraduate Court, as a public body, was authorized pursuant to
(a) Permitted Purposes. — It is the policy of this State that closed sessions shall be held only when required to permit a public body to aсt in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only when a closed session is required:
(1) To prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes.
(Emphasis added).
Plaintiff contends the trial court erred by concluding that the Family Educational and Privacy Rights Act (FERPA), codified at
Although FERPA does not
require
UNC to do anything, but instead operates by withholding funds, we hold FERPA does make student education records “privileged or confidential” for
Plaintiff argues, however, that the United States Supreme Court’s recent denial of certiorari in an Ohio Supreme Court case,
State ex Rel. The Miami Student v. Miami University,
FERPA defines “education records” as “those records, files, documents, and other materials which — (i) contain information directly related to a student; and (ii) are maintained by an educational agеncy or institution or by a person acting for such agency or institution.”
Here, the parties’ stipulations show that “[i]t is impossible to hold a student disciplinary hearing without divulging student records as defined under FERPA or personаlly identifiable information contained therein.” Other stipulations also show that the records so divulged contain information directly related to students and are maintained by UNC-CH or by persons acting for UNC-CH. Given the breadth of FERPA’s definition of “education records” and based on the stipulated facts, the student records at issue in this appeal are protected as “education records” under FERPA and are “privileged or
confidential pursuant to the law ... of the United States” under
Our resolution of this issue necessarily disposes of plaintiff’s contention that the recordings of the Undergraduate Court proceeding must be made available under the Public Records Law, codified at
Plaintiff next contends that our state constitution open courts provision requires that Undergraduate Court proсeedings be open to the public. Our state constitution provides: “Sec. 18. Courts shall be open. All courts shall be open; every person for an injury done him in his lands, goods, person, or reputation shall have remedy by due course of law; and right and justice shall be administered without favor, denial, or delay.”
Defendant argues, and the trial court ruled, that the Undergraduаte Court is not a “court” under the open courts provision. We agree. In
Virmani,
the proceedings at issue were those of the Mecklenburg County Superior Court, one of the several superior courts of this State which constitute the Superior Court Division of
the General Court of Justice as established by the North Carolina Constitution and Chapter 7A of the General Statutes.
See Virmani,
This constitutional imperative to guarantee the integrity of our state courts is not at stake in regard to the Undergraduate Court proceedings because the Undergraduate Court not only cannot but, in fact, does not wield the judicial power of the State in its regulation of student conduct. Our state constitution vests the judicial power of the State as follows:
Section 1. Judicial power.
The judicial power of the State shall, except as provided in Section 3 of this Article, be vested in a Court for the Trial of Impeachments and in a General Court of Justiсe. The General Assembly shall have no power to deprive the judicial department of any power or jurisdiction that rightfully pertains to it as a coordinate department of the government, nor shall it establish or authorize any courts other than as permitted by this Article.
The General Assembly may vest in administrative agencies established pursuant to law such judicial powers as may be reasonably necessary as an incident to the accomplishment of the purposes for which the agencies were created. Appeals from administrative agencies shall be to the General Court of Justice.
Except for the judicial power vested in the court for the trial of impeachments, and except for such judicial power as may from time to time be vestеd by the General Assembly in administrative agencies, the judicial power of the State is vested exclusively in the General Court of Justice.
The Undergraduate Court is clearly not a “court” within the General Court of Justice as it is not part of any of the three divisions of the General Court of Justice as established by our state constitution and by the General Assembly.
See
Furthermore, the UNC-CH Undergraduate Court
functionally
does not wield the power of the State as does a court in the General Court of Justice. Although the Undergraduate Court may impose some sanctions, all sanctions are administered by the Vice Chancellor for Student Affairs. The sanction of expulsion may be recommended
Procedurally, the Undergraduate Court also differs markedly from a court in the General Court of Justice. The UNC-CH Chancellor has voluntarily adopted certain policies and procedures governing student disciplinary hearings in the Instrument of Student Governance. To some extent, these voluntarily adopted рrocedures resemble some of the procedures used in the courts of our General Court of Justice. However, there are important differences. For example, although the UNC-CH Undergraduate Court employs some eviden-tiary procedures similar to those in the North Carolina Rules of Evidence, the Instrument of Student Governance does not require or suggest that the Rules of Evidence be applied. In addition, although a student has a right to a student “defense counsel,” the Undergraduate Court procedures explicitly prohibit use of a licensed attorney as an investigator or as a defense counsel or as a support person present during the proceeding. Since the UNC-CH Undergraduate Court cannot and does not wield the judicial power of the State in its regulation of student conduct, we hold that the UNC-CH Undergraduate Court is not a “court” within the meaning of our state constitution open courts provision.
We acknowledge the importance of the role of a student disciplinary body in the adjudication of alleged violations of university codes of student conduct. However, this body’s powers are not derivative of our judiciary system nor or they limited by the necessary safeguards protecting a citizen in our court system; the Undergraduate Court can best serve in determining and punishing academic misconduct, not in serving as a substitute for our court system in non-academic matters.
Even if the Undergraduate Court were properly categorized as a “court,” the open courts provision does not require the Undergraduate Court proceedings to be open to the public. Our state constitution open courts provision has roots in the historic practice of having open criminal and civil trials.
See Virmani,
Plaintiff finally contends that the closure of the Undergraduate Court proceedings violated the First Amendment of the United States Constitution. We disagree.
In deciding whether the public had a First Amendment right to attend a state court criminal preliminary hearing, the United States Supreme Court applied the tests of experience and logic.
See Press-Enterprise II,
As discussed above, the record evidence does not show that UNC-CH student disciplinary proceedings have been historically open to the press and the general public. In addition, we are not persuaded that public access to the Undergraduate Court proceedings, on the record presented, would play a significant positive role in the functioning of these proceedings. We hold the First Amendment does not give the public a presumptive right of access to UNC-CH Undergraduate Court proceedings.
We affirm the judgment of the trial court.
Affirmed.