Lead Opinion
Appellant Dixie State Bank seeks review of the trial court’s award of judgment in the bank’s favor. The bank contends reversible error was committed in awarding to it a considerably lower amount for recoverable attorney fees than was actually incurred. We agree and reverse.
The bank loaned Kirk and Linford Bracken $7,695 to purchase a 1979 pickup truck. The loan was memorialized in a promissory note for $10,094.40, which included the full amount which would become due, with interest, over the four-year term of the loan. The note unambiguously called for monthly installment payments to be made by the fifth day of each month for 48 consecutive months. A “summary statement” accompanying the note repeated these key terms. For the twin purposes of reminding the Brackens to make timely payments and assisting the bank in properly crediting the payments made, the Brackens were given the customary payment coupon book. The coupon book unambiguously contemplated a monthly payment schedule. Contemporaneously with the execution of the note, the Brackens executed a security agreement by which the bank obtained a security interest in the pickup. The Brackens made the first four required payments without incident.
Meanwhile, the loan had been incorrectly set up on the bank’s internal records. The bank’s computer showed the loan as requiring semi-annual, rather than monthly, payments. So far as the computer was concerned, the four payments made by the Brackens did not leave them current as of the fourth month, but rather paid ahead by some two years. The bank’s confusion came to the attention of the Brackens, who chose to cease making payments.
Eventually, however, the internal accounting error was discovered by bank personnel. With that discovery came the realization that the Brackens were many months behind in the payments they clearly owed. The bank acquainted the Brackens with its discovery and solicited the missing payments. Rather than immediately settling up after the error had been discovered, the Brackens, no doubt hopeful the computer would again back them up, first claimed they really had made all the required payments and then tried to convince the bank it was to blame and to work out some kind of a deal. Those efforts ultimately failed, and the bank repossessed the truck and accelerated the debt.
Following notice to the Brackens and the Brackens’ failure to redeem, the truck was sold at private sale pursuant to published notice. The Brackens were the high bidders at the sale and bought their truck back for $5,000, leaving a substantial deficiency. Demand for payment of the deficiency was made. When it was not received, the bank commenced suit to recover the balance still owing on the loan. Because the note and security agreement both contained attorney fee provisions,
The Brackens moved to dismiss on grounds of payment, waiver, and estoppel. Their supporting affidavit explained that they had been informed by bank personnel during the long period of non-payment that the loan was current. A battle of affidavits and motions to strike ensued, but the motion to dismiss was denied in due course. The Brackens answered and included, as part of their answer, a counterclaim. The counterclaim alleged that repossession of the truck was wrongful
Depositions were noticed and taken and documents requested. The case was eventually set for non-jury trial. The Brackens persuaded the trial court to continue the trial to permit an additional deposition and demanded a jury trial. The deposition was taken and the trial reset. Shortly before trial and at the request of the Brackens, the jury setting was stricken. At trial, the court urged counsel for both sides to confer on settlement after hearing opening statements. After a recess was taken for that purpose, counsel informed the court that a stipulation had been reached. Under its terms, the bank was entitled to judgment in the full amount of principal and unpaid interest due on the post-sale obligation, plus costs, plus attorney fees in an amount found reasonable by the court. In addition, the counterclaim was dismissed in its entirety. In exchange for their capitulation, the Brackens were given 90 days from its entry during which the judgment could not be executed upon.
The court then took testimony concerning the attorney fees issue. Counsel for the bank detailed the efforts he had expended on the bank’s behalf, emphasizing that most of what he did was a direct result of the defensive posture undertaken by the Brackens. He had to meet the motion to dismiss. He had to reply to the counterclaim. He had to defend depositions taken by the Brackens, and he had to take their depositions in view of the magnitude of their counterclaim. He had to prepare for trial, including the preparation of jury instructions in view of the Brackens’ demand for a jury which was not rescinded until shortly before trial. Because of the nature of the counterclaim, “stock” jury instructions were of only limited utility and numerous “customized” instructions had to be researched and prepared. He testified as to the hours he had expend'ed, for which he charged $75 per hour, and to some legal research which he hired done at $15 per hour. The total fee, he testified, was $4,847.50. He adjudged it reasonable.
Counsel for the Brackens then testified. He opined that a reasonable fee for the bank’s attorney would be “no more than $2,000,” using as a point of reference the fee his own clients had incurred, which was $1,200. He suggested that the bank’s counsel had overreacted by preparing jury instructions pertinent to matters not expressly raised in the counterclaim, but conceded that the possibility of amendment pursuant to Utah Rule of Civil Procedure 15(b) made anticipation of those matters plausible. He reminded the court of the bank’s computer error. He minimized the significance of the counterclaim, stating that “the $200,000 claim was something to give the bank a pause for concern, maybe they would suggest a settlement and we would resolve the matter.”
The court determined at the hearing to award only $1,500 as attorney fees for the bank, citing public discontent over the levels to which attorney fees have risen and the comparatively modest amount put in issue by the complaint.
I made the ruling with respect to your work and what you were facing and whether or not it was reasonable. I have found your fees to be reasonable.
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... I want that in the findings.
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Now, Mr. Hughes, it is clear I have ruled that the time you put in, the fees you charged and the instructions and work that you did was fair and reasonable in light of what you were facing. That’s almost an exact quote of the finding that the Court wants in there.
As instructed by the court, counsel for the bank prepared written findings. Finding No. 15, left unchanged by the court, was phrased as follows:
The Court finds that this sum, to-wit $4,747.50 is a reasonable attorney’s fee, and adequately represents the necessary time and preparation for this case.
Finding No. 18, as submitted, read as follows:
The Court finds that the amount of attorney’s fees claimed of $4,747.50, though reasonable in all regard, constitutes a sum approximating the debt due on the note, absent any assessment for attorney’s fees.
To that finding, but without lining through any of the text as submitted, the court added the following phrase, with our emphasis added: “[A]nd from the testimony and the file the court finds $1,500.00 is a reasonable fee to be assessed against [defendants].”
Taken as a whole, we believe the trial court’s intent was to find that the fee claimed by the bank was in fact a reasonable fee, but that for policy reasons it was appropriate (i.e., “reasonable”) to assess a lesser amount against the Brackens. Justice Howe takes a different interpretation of the trial court’s pronouncements and concludes that the court actually intended to find that $1,500 was a reasonable attorney fee under all the circumstances.
We must accordingly address two issues: first, and assuming our construction of the court’s various findings is correct, whether the trial court erred in awarding substantially less than what it determined was a reasonable attorney fee; and second, assuming Justice Howe has correctly divined the trial court’s position, whether the court abused its discretion in finding a reasonable fee for the bank to be $1,500.
Before addressing those issues directly, we pause to review our prior decisions in this area and to offer some practical guidelines.
GENERAL PRINCIPLES
In Utah, attorney fees are awarda-ble only if authorized by statute or by contract. Golden Key Realty, Inc. v. Mantas,
Calculation of reasonable attorney fees is in the sound discretion of the trial court, Jenkins v. Bailey,
Part of the trial court’s discretion involves evaluation of the evidence presented. In Beckstrom v. Beckstrom,
PRACTICAL GUIDELINES
While it is clear that trial courts enjoy broad discretion in evaluating evidence to determine what constitutes a reasonable fee, there is little Utah law providing practical guidelines for this determination.
In Trayner v. Cushing,
Finally, in Cabrera v. Cottrell,
the difficulty of the litigation, the efficiency of the attorneys in presenting the case, the reasonableness of the number of hours spent on the case, the fee customarily charged in the locality for similar services, the amount involved in the case and the result attained, and the expertise and experience of the attorneys involved.
Id. at 625. The trial court may also take into account the provision in the Code of Professional Responsibility which specifies the elements that should be considered in
Although all of the above factors may be explicitly considered in determining a reasonable fee, as a practical matter the trial court should find answers to four questions:
1. What legal work was actually performed?8
2. How much of the work performed was reasonably necessary to adequately prosecute the matter?9
3. Is the attorney’s billing rate consistent with the rates customarily charged in the locality for similar services?10
4. Are there circumstances which require consideration of additional factors, including those listed in the Code of Professional Responsibility?
It is important to note that with this analysis, what an attorney bills or the number of hours spent on a case is not determinative. See Cabrera v. Cottrell,
The total amount of the attorneys fees awarded in this case cannot be said to be unreasonable just because it is greater than the amount recovered on the contract. The amount of the damages awarded in a case does not place a necessary limit on the amount of attorneys fees that can be awarded.
APPROPRIATENESS OF AWARD IN THIS CASE
The trial court, in our view, found the $4,847.50 fee requested by the bank’s counsel to be “fair and reasonable” in the circumstances. We agree with this determination, which is adequately supported in the record, and accordingly find no abuse
However, we reach the same result even if Justice Howe is correct that the trial court meant to find that a reasonable attorney fee in this case was $1,500. Such an award would constitute an abuse of discretion because the factors mentioned by the trial court in discounting the fee, as outlined by Justice Howe, are without support in the record or are otherwise inappropriate.
First, while the bank’s fee is large relative to the amount of its claim, it is small relative to the counterclaim interposed by the Brackens. The Brackens’ litigation strategy converted the action from a routine collection action of a magnitude such that it might have been brought in circuit court into a brouhaha of much larger proportions.
Second, and more importantly, the fees incurred by the bank were increased several-fold over what they should have been by the tactics employed by the Brackens. It was the Brackens who raised unsuccessful motions before answering the complaint. It was the Brackens who asserted an un-meritorious counterclaim. It was the Brackens who got the first trial setting continued to take further depositions and obtain a jury trial. After the bank’s counsel prepared accordingly, it was the Brack-ens who waived the jury they had earlier demanded. The attorney fees incurred by the bank were clearly much higher than they should have been in this case; but they were higher because of the inconsistent and unmeritorious positions taken by the Brackens—not because of any extravagance or “overkill” on the bank’s part.
Third, the court’s finding that the bank was at fault is not supported by any actual evidence. See note 4, supra. Insofar as it can be ascertained from the record that the bank’s computer error played a part in the chain of subsequent events, it is likewise clear that it was really the Brackens’ effort to take advantage of that error, despite the clear requirements of their note, summary loan statement, and coupon book, which caused the problem that resulted in litigation.
Accordingly, we reverse the district court’s judgment as it concerns the award of attorney fees and remand for modification of the judgment to include an award of $4,847.50 in attorney fees to the bank.
Notes
. This case was argued, along with two other cases, in St. George, Utah. The Fine Arts Audi
. The note, after reciting the events of default, stated: "In event of any such default or acceleration, the undersigned, jointly and severally, agree to pay to the holder hereof reasonable attorney’s fees, legal expenses and lawful collection costs in addition to all other sums due hereunder." The security agreement provision on attorney fees appears to be applicable only to fees incurred pre-sale.
. The Brackens’ theory appears to have been that the bank’s internal computer printout modified the note and converted the obligation from one requiring monthly payments of $210.30 to one requiring semi-annual payments of $210.30. Because the fifth "semi-annual payment” was not yet due when the truck was respossessed, the Brackens claimed that the repossession was unlawful. The theory poses a number of difficulties, not the least of which is that two pay
. The court also purported to find, despite the fact that the only testimony received was offered by counsel and was limited to the attorney fees issue, that "the initial mistake was made by the bank.... I want the original mistake to be placed on the part of the bank.”
. Perceiving the need for meaningful guidelines in this area for trial courts, litigants, and attorneys, the trial court urged that an appeal be taken to this Court: "And, again, I encourage you both to take it on appeal. I think it is a case that should be addressed by the Supreme Court of the State of Utah with respect to fees. I have indicated that I think it is a subject that should have some attention to give guidelines, if nothing else, to lawyers with similar lawsuits.”
. In many instances, where the question arises at all, the attorney fees issue is treated as incidental by the appellant, who focuses on more substantial issues, and has accordingly tended to receive the same kind of cursory treatment by us. See, e.g., Golden Key Realty, Inc. v. Mantas, 699 P.2d 730, 734 (Utah 1985); Bangerter v. Poulton,
. See Utah Code of Professional Responsibility DR 2-106, in effect when the instant case was decided. The factors of a reasonable fee listed in 1.5(a) of the Rules of Professional Conduct, effective January 1, 1988, are substantially similar to those listed in DR 2-106(B).
. Several judicial districts have supplementary rules of practice that require affidavits in support of an award of attorney fees. These rules require that the attorney specifically set forth the nature of the work performed and the number of hours spent in prosecuting the claim to judgment or to the stage for which the attorney fee is claimed. The affidavit must also separately state hours worked by those other than attorneys, with an explanation of the time spent, work done, and hourly charge billed. See, e.g., Rule 10, Rules of Practice, 2nd Judicial District; Administrative Order 23, Rules of Practice, 4th Judicial District. These supplementary rules are fully consistent with the guidance we outline in the present case.
. See Kerr v. Kerr,
.See Kerr v. Kerr,
Dissenting Opinion
(dissenting):
I dissent. The majority opinion misinterprets the trial court’s finding on attorney fees and then proceeds to erroneously define as an issue whether the trial court erred in “awarding substantially less than what it determined was a reasonable fee.”
The majority’s error stems from a finding of fact made by the trial court which is confused and ambiguous on its face and should be interpreted in light of the judge’s bench ruling at the end of the trial. Finding of fact No. 18, as it was prepared by counsel for plaintiff and submitted to the trial judge for signature, stated:
The Court finds that the amount of attorney’s fees claimed of $4,747.50, though reasonable in all regard, constitutes a sum approximating the debt due on the note, absent any assessment for attorney’s fees.
However, before the judge accepted that finding, he added in his own handwriting the following:
*992 And from the testimony and the file the court finds $1,500.00 is a reasonable fee to be assessed against defendants.
On its face, the court finds both $4,747.50 and $1,500 to be a reasonable fee. That obviously cannot be correct, and resort must be had to the judge’s pronouncement from the bench when he fixed the amount of the fees. He then explained that he did not dispute that plaintiffs attorney had expended the hours on the case which he claimed and did not dispute that the hourly rate charged by plaintiffs attorney was reasonable. He commented that looking only at those two factors, the $4,747.50 requested by plaintiffs attorney was reasonable. However, he hastened to observe that “the Court would find the fees must have some reasonable relationship to the amount that can be gained or whatever potentially could be lost.” The judge further observed that defendants’ attorney (who had to carry the burden of proof on the counterclaim which presented the only issue in the case) testified that his fees would only be $1,200. To further explain why the court was fixing the fees at $1,500, he gave counsel the following example:
Let me say this to you: You can take two little toy cars out and wreck them in the middle of the Courtroom and have all of the people in here witness it, then take all of their depositions and prepare for trial and jury instructions and take the time of the Court, and the lawyers can do all those things. And when you get down to it, you can try the suit on the same basis and principle that would apply in any kind of case of similar kind. But keep in mind it was just little toy cars out there. And so I find that in this case ... the attorney fee is in relationship to the amount to be assessed against the defendant.
When counsel for plaintiff protested that the $1,500 fee was low, the court stated:
I want in the findings of fact that the initial mistake was made by the bank.... Well, I want the original mistake to be placed on the part of the bank.
Thus, the record before us makes it abundantly clear that the trial judge was influenced in setting the fee at $1,500 because of the small amount sued upon by plaintiff and the fact that plaintiff’s mistake with its computer precipitated the litigation. The amount sued upon by the bank was $3,858.84. By the time judgment was recovered, accrued interest at the rate of 14 percent per annum had made the amount owing to plaintiff $4,748.39.
The majority opinion states that the trial court found that a fee of $4,747.50 was a reasonable fee and then concludes that it is a “mistake of law” or the court “commits legal error” if it awards a lesser amount. That simply did not happen here where the trial judge, without questioning the hours spent and the reasonableness of the hourly rate, found and wrote in his own handwriting that under all of the circumstances, $1,500 was a reasonable fee. Thus, the only issue for us to determine in this case is whether he abused his discretion in fixing the fee at that amount. I agree with the majority that the trial court erred in giving weight to the fact that an error by the plaintiff bank gave rise to this litigation. The bank error was so obvious that defendants could not have reasonably relied on it and become misled. The majority opinion also correctly states that what an attorney bills for the number of hours spent on a case is not determinative and that the amount in controversy or, stated another way, the relationship of the fee to the amount recovered is a factor which should be considered by the trial judge. Traynor v. Cushing,
In an attempt to justify the $4,747.50 fee, the majority refers to the efforts of bank’s counsel to defend against the counterclaim. The difficulty with that reference is that attorney fees are recoverable only for legal expenses in collection on the promissory note and not for defending counterclaims which may be interposed by a debtor in the suit on the note. Stubbs v. Hemmert,
The majority recognizes that the calculation of a reasonable fee is in the sound discretion of the trial court and will not be overturned in the absence of a showing of a clear abuse of discretion and cites case law in support thereof. One such case is Beckstrom v. Beckstrom,
The majority also cites Alexander v. Brown,
In the instant case, the bank sued for $3,858.84 plus interest. The requested fee was $4,747.50, which the judge reduced to $1,500 because an error of the bank gave rise to the dispute and because of the small amount owing on the note. Since the court’s reliance on the error made by the bank was misplaced, I would remand this case to the trial court to have the fee fixed absent consideration of the bank’s error.