Commonwealth v. Ginn & Co., 85 S.W. 688

Opinion by

Chief Justice Hobson

Reversing.

On the former appeal, of this case (see Commonwealth v. Ginn & Co., 63 S. W., 467, 23 Ky. Law Rep., 521), it was held that the plaintiffs conld maintain an action to recover the entire $10,000 stipulated as liquidated damages, if there had been a breach of the bond. The case was\here on a demurrer to the petition, and, among other things, it was insisted for the appellees that the record failed to show that the bond had been accepted. In answer to this objection the court said: “Another question presented in the argument is, the bond, a copy of which is filed with the petition, shows that it was ‘examined and approved in accordance with section 62, Common School Law (Acts 1891-93, p. 1440, c. 260), October 20, 1896. (Signed.) W. J. Davidson, Superintendent of Public Instruction. E. D. Guffy, Assistant Secretary of State.’ By section 4377, Ky. St., 1903, the Superintendent of Public Instruction, together with the Secretary of State and Attorney General, shall constitute the ‘State Board of Education;’ and by section 4379 the superintendent is made its chairman, with power to call meetings of the board, of which áll the members shall have timely notice in writing. It appears that but two members acted, if the Assistant Secretary of State was authorized to act as a member of it. Under section 448, Ky. St., 1903, where an act is required to be done by three or more, when done by a majority of them, it will be deemed the act of all. Section 4541, Ky. St., 1903, provides: ‘ The Secretary of State, with the assent of the Governor, may appoint an assistant secretary, who, in case of absence or indisposition of the principal, may do the business of his office in his name, and the secretary shall he responsible for the acts of such' assistant, who, before he acts under such appointment, must take the oath prescribed by the Constitution.’ Thus, it will be seen, any official duty required of the Secretary of State may be performed by his assistant in the absence or indisposition of the principal. It must be presumed,- when the Assistant Secretary of State, who acts under oath, affects to officiate in his official capacity,. that his principal is either absent or indisposed. Of course, it is permissible to rebut such presumption upon proper allegation and proof. It being alleged in the petition and amended petition that the bond sued on was accepted and approved by the State Board of Education, that averment will be held sufficient, and that it was not so approved, or that the Secretary of State was present or not indisposed, or that the board had not notice in writing, signed by the chairman, are all matters of defense, and can not be considered upon demurrer to the petition. ’ ’

On the return of the ease to the circuit court the defendants filed an answer denying that the bond was accepted or approved by the State Board of Education, and, being required by the court to make certain averments .in the answer more specific, they filed the following amended answer: “Defendants, Reid, Beauchamp and Price, for amendment to their answer say that the paper sued on as a bond herein was presented to the Superintendent of Public Instruction at an early hour on the morning, of October 20; 1896, at his office1 in the capitol building at Frankfort, Kentucky, and not later than 9:30 o’clock a. m. of said day; that the Secretary of State had been in said Frankfort the night before, and left Frankfort for Louisville, as defendants believe and state, at 9:50 o’clock a. m. on the same day for a temporary purpose only, to-wit, to make speeches in a political campaign, and would certainly return within a few days, as the election was then near at hand; that there was no occasion for passing immediately on the acceptance of said bond; that the common schools throughout the State had been begun, and ,the books for that year had been adopted, and were being used at that time. And, having amended, defendants pray as’before.” The plaintiffs demurred ,to the answer as thus amended, and, their demurrer jbeing overruled, stood by their demurrer, and, their petition having been dismissed, they appeal.

£ Section 4424, Ky. St., 1903, requires the publisher of school books to “execute before the ex-officio members of the State Board of Education the bond herein required. ’ ’ It was held on the former appeal that the Assistant Secretary of State could act in the place of the Secretary of State in taking the bond in the absence or indisposition of the secretary. It was also held then that the act of any two of the board must be deemed the act of all three, as a majority of them were authorized to act. The bond was approved by W. J. Davidson, the Superintendent of Public Instruction, and E. D. Gfuffy, the Assistant Secretary of State, which was sufficient, in. case of the absence or indisposition of the Secretary of State. So the question on the appeal is, do the facts stated in the amended answer, show that the Secretary of State was not absent at the time the bond was accepted? It will be observed that it is alleged in the amended answer that the bond was accepted not later than 9 :30 a. m., and that the Secretary of State left Frankfort at 9:50 a. m. for the purpose of being away a few days on a stumping tour, and that there was no occasion for passing immediately on the acceptance of the bond, as the schools had then begun, and the bqoks for that year had been adopted. The pleading must be taken against the pleader, and it must be presumed from the facts stated that the Secretary of State was not at his office when the bond was accepted, but that he was preparing to leave Frankfort, and had absented himself from-his office with the purpose of not returning for a few days. We must give some force to the word “Indisposition,” as well as to the word “absence” in the statute. Its meaning is that when the Secretary of State is not on hand to carry on the business of the office it may be transacted by the assistant secretary. In other words, it Was not intended that the business of the office should stop when the secretary was sick, at home, or absent for other reasons. While a mere physical absence will not alone be sufficient in a matter not requiring immediate attention, when he left the office in charge of the assistant secretary, with the intention of absenting himself from the seat of government on a stumping tour, the interests of the Commonwealth required that the business of the office should go on. Ginn & Co. had a right to present their bond. They had a right to ask that it should be either accepted or rejected, so that, if rejected, they might tender a better bond. We do not well perceive what business the assistant secretary could carry on in the absence of his principal if he could not accept or reject a bond. While, no doubt, in such cases the matter might have Waited for the return of the secretary, still they were entitled to have their bond passed on then. The purpose of the statute would be entirely defeated if everything that could be put off must be postponed until the return of the secretary in case of his absence from his office. This would not only prevent the prompt transaction of the business of the office, but it would often cause an accumulation of business which would seriously impair its efficiency.

The case of Watkins v. Mooney, 24 Ky. Law Rep., 1469, 71 S. W., 622, is relied on for appellees. But that case was a controversy between an appointee of the mayor and an appointee of the president of the board of aldermen, the latter appointment having been made during the temporary absence of the mayor from the city, although the mayor had previously made an appointment to fill the vacancy. A special meeting of the board of aldermen was called when the mayor had come to Frankfort to appear before a legislative committee, and it was a transparent effort to subvert the policy of the mayor by running the matter through in his absence. Such a maneuver was not contemplated by the statute, and it was properly said in that case that until the Legislature has spoken more definitely, the court must determine each case largely upon the particular facts presented. In this case there is no conflict between the action of the secretary and the assistant. All parties acquiesced in the regularity of the action of the assistant secretary. Ginn '& Co. went on with their contract, and the State proceeded upon the idea that the bond was accepted. There is no evidence of bad faith, or of a purpose of any one to take advantage of the temporary absence of the secretary to do something that he would not otherwise have done, or to reverse any action he had taken; but the business of the office was simply transacted in its proper order as it was presented. The rule laid down in Watkins v. Mooney was no application to such facts as are here shown. To so apply it, would be to defeat the purpose of the statute, for in that event the assistant secretary could never know when he could act in the absence of his principal, and all the business done by him, though transacted ip, good faith, and acquiesced in by all parties, might years afterwards be held void to the great detriment of innocent persons. This would make the statute intended to protect the public service a public injury. The principles upon which that decision rests are not to be extended to cases like this.

Judgment reversed, and cause remanded, with directions to , sustain the demurrer to the fourth amended answer, and for further proceedings consistent herewith.

Case Details

Case Name: Commonwealth v. Ginn & Co.

Court Name: Court of Appeals of Kentucky

Date Published: Mar 9, 1905

Citations: 85 S.W. 688; 120 Ky. 83; 1905 Ky. LEXIS 72

Court Abbreviation: Ky. Ct. App.