CRAIG J. CASEY, Petitioner v. COMMISSIONER OF INTERNAL REVENUE, Respondent
Docket No. 16436-03L
UNITED STATES TAX COURT
Filed June 9, 2009
T.C. Memo. 2009-131
Karen Nicholson Sommers, for respondent.
MEMORANDUM FINDINGS OF FACT AND OPINION
GALE, Judge: Pursuant to
FINDINGS OF FACT
Some of the facts have been stipulated and are so found. The stipulation of facts and the accompanying exhibits are incorporated herein by this reference. Petitioner resided in California when he filed the petition.
On November 3, 2002, respondent issued petitioner a Final Notice of Intent to Levy and Notice of Your Right to a Hearing with respect to unpaid income taxes for 1998. Petitioner timely submitted a request for a hearing, in which he contended that he was not liable for the tax, that no notice of deficiency had been sent, and that an improper assessment had been made.
Respondent‘s Appeals Office sent petitioner a letter on June 12, 2003, scheduling a face-to-face conference for July 2, 2003. In the letter, the Appeals officer informed petitioner that she would not consider challenges to the underlying tax liability in connection with petitioner‘s hearing because she had determined that petitioner had received a notice of deficiency with respect to 1998 and had failed to petition the Tax Court. The Appeals officer further informed petitioner that he would not be allowed to make an audio or stenographic recording of his face-to-face conference.
The Appeals officer examined petitioner‘s administrative file. According to the Appeals officer‘s contemporaneous handwritten notes and her entries in the case activity record,
Petitioner requested that his conference be postponed, and the Appeals officer rescheduled it for August 4, 2003. Petitioner advised the Appeals officer of the Tax Court Opinion in Keene v. Commissioner, 121 T.C. 8 (2003), and informed the Appeals officer of his intention to bring a court reporter to his conference. The Appeals officer advised petitioner that the Appeals Office was aware of Keene but had not changed its policy and that recording of petitioner‘s conference would not be permitted.
Petitioner, accompanied by a witness but not a court reporter, appeared for the scheduled conference on August 4, 2003. At the conference, petitioner submitted to the Appeals officer a copy of his Individual Master File (IMF) and a five-
Relevant Issues:
I am disputing several material facts in regards to my tax liability, errors on my official transcript, the appropriateness of the determination and collection actions and the 6702 penalty. * * *
Below is why I believe my transcript and the resulting assessment is defective and prejudicial. * * *
The agenda then outlined why petitioner believed the assessment of his 1998 liability was defective and prejudicial. Petitioner contended in the agenda that he should be allowed to challenge the underlying liability. He maintained that he was entitled to do so because of the presence or absence of certain codes in his IMF or because of respondent‘s failure to provide him with detailed explanations of these codes. Specifically, the agenda stated that an “SCS-1” code on petitioner‘s IMF indicated that two taxpayers were using the same Social Security number, that a “VAL-1” code indicated that his Social Security number could be “permanently invalid” for the taxpayer using it, that the absence of a “TC 494” code indicated that no notice of deficiency had been issued to petitioner, and that several other codes on petitioner‘s IMF had similar meanings, all of which petitioner contended made the assessment invalid. Petitioner also argued that he was entitled to record the conference.
The Appeals officer subsequently issued petitioner a Notice of Determination Concerning Collection Action(s) Under
Petitioner filed a timely petition seeking review of the determination.
OPINION
Petitioner contends that he should have been permitted to challenge his underlying tax liability for 1998 during his hearing and that respondent‘s Appeals officer abused her
I. Background
If a hearing is requested, the hearing is to be conducted by an officer or employee of the Commissioner‘s Appeals Office with no prior involvement with respect to the unpaid tax at issue.
At the conclusion of the hearing, the Appeals officer must determine whether and how to proceed with collection and shall take into account (1) the verification that the requirements of any applicable law or administrative procedure have been met; (2) the relevant issues raised by the taxpayer; (3) challenges to the underlying tax liability by the taxpayer, where permitted; and (4) whether any proposed collection action balances the need for the efficient collection of taxes with the legitimate concern of the taxpayer that the collection action be no more intrusive than necessary.
With respect to determinations made before October 17, 2006,2 we have jurisdiction to review the Appeals Office‘s determination where we have jurisdiction over the type of tax involved in the case.
II. Petitioner‘s Arguments
Petitioner argues that the Appeals officer erred in refusing to allow petitioner to challenge the underlying liability for 1998, including a penalty under
A. Challenges to the Underlying Tax Liability
Petitioner contends that he should have been permitted to challenge the underlying tax liability for 1998 in connection with the hearing because he did not receive a notice of deficiency for 1998. Respondent contends that petitioner was precluded under
The preclusion of a challenge to the underlying liability pursuant to
At trial respondent offered into evidence a USPS Form 3877 from his records that lists certified mailings of notices of deficiency at the U.S. Post Office in Laguna Niguel, California, on January 24, 2002, including two notices mailed to petitioner for the taxable year 1998, one to the Jacumba address (at P.O.
The Appeals officer who conducted petitioner‘s hearing testified that she reviewed petitioner‘s administrative file for 1998 in connection with his hearing request. According to the Appeals officer, the administrative file contained copies of duplicate notices of deficiency for petitioner‘s 1998 taxable year issued on January 24, 2002, one addressed to petitioner at the Jacumba address and another addressed to petitioner at the Lemon Grove address. The original of the notice of deficiency sent to the Jacumba address was also in the file, having been
Sometime between the issuance of the notice of determination and the trial in this case, respondent lost or misplaced petitioner‘s administrative file for 1998.5 As a consequence, the aforementioned copies and original of the notices of deficiency are not in the record. Nonetheless, in appropriate circumstances a USPS Form 3877 is sufficient to show that a notice of deficiency was sent and delivered, where the evidence to the contrary is insubstantial. See United States v. Zolla, supra; Sego v. Commissioner, supra; Figler v. Commissioner, supra. The Appeals officer‘s testimony, fully corroborated by contemporaneous notes, persuades us that a notice of deficiency in final form existed. This evidence distinguishes this case from Pietanza v. Commissioner, 92 T.C. 729 (1989), affd. without published opinion 935 F.2d 1282 (3d Cir. 1991), and Butti v.
The evidence that petitioner has adduced in contravention of the presumption of official regularity is unpersuasive. He contends that no notice of deficiency for 1998 was issued to him because his IMF does not contain the code entry “TC 494“, which indicates that a statutory notice of deficiency has been issued. The Appeals officer, while acknowledging that a TC 494 entry so indicates, nonetheless testified that such an entry is not mandatory and that she rarely sees one.6
Petitioner makes much of the fact that the notice of determination described the Jacumba address as “P.O. Box 141” when the correct address was “P.O. Box 444“. The Appeals officer testified that the notice of determination merely had a typographical error and that the notice of deficiency she examined contained the correct address. The documentary evidence supports the Appeals officer‘s position. Her testimony is
Petitioner stipulated that he maintained a post office box as noted at the Jacumba address during the first 6 months of 2002. The USPS Form 3877 records that a notice of deficiency for 1998 was sent to the Jacumba address on January 24, 2002. We further note that petitioner was aware in December 2001 that respondent had decided to issue a notice of deficiency to petitioner for 1998. The Appeals officer‘s contemporaneous notes of her examination of the now-lost original notice of deficiency, sent to the Jacumba address and returned, record that USPS markings on the envelope indicated notifications to the address on three occasions: January 25, February 8, and February 18, 2002. Petitioner denies receipt, testifying that he was away on a 2-week vacation beginning January 21, 2002. Since a 2-week vacation beginning January 21, 2002, ended on February 4, 2002, petitioner‘s explanation does not account for the latter two notifications.
We find that petitioner‘s evidence is insufficient to overcome the presumption of regularity and of delivery arising from the Form 3877, as corroborated by the Appeals officer‘s contemporaneous notes of the multiple USPS notifications to the
A like result arises from the notice of deficiency mailed to the Lemon Grove address. The USPS Form 3877 in evidence likewise records that a notice of deficiency for 1998 was sent by certified mail to the Lemon Grove address on January 24, 2002. In his testimony, petitioner denied receipt but was evasive concerning when he commenced use of the Lemon Grove address. Petitioner testified that he had not advised respondent of the Lemon Grove address until sometime after the 1998 notice of deficiency had been mailed (in January 2002). Petitioner‘s testimony is contradicted by the attachment to his December 18, 2001, letter to the Secretary of the Treasury, which demonstrates that petitioner had advised respondent by that time to use the Lemon Grove address. Since petitioner‘s testimony concerning the Lemon Grove address was evasive and at best unreliable, he has failed to overcome the presumption of official regularity and of delivery arising from the USPS Form 3877. Accordingly, in the alternative, the notice of deficiency sent to the Lemon Grove address is sufficient to preclude petitioner‘s challenge to the underlying tax liability for 1998 pursuant to
B. Refusal To Permit Petitioner To Record the Hearing
Petitioner contends that the Appeals officer abused her discretion by refusing to permit him to make an audio recording of his conference, contrary to the holding of this Court in Keene v. Commissioner, 121 T.C. 8 (2003). He argues that the lack of an audio recording of the conference precludes us from determining what issues he raised in connection with his hearing.
A taxpayer is entitled under
Petitioner fully participated in his face-to-face conference, accompanied by a third-party witness. Subsequently, petitioner and his witness each prepared written statements (styled as affidavits) memorializing what transpired at the conference, which were submitted to the Appeals officer and are part of the administrative record. The Appeals officer also made entries in the case activity record to memorialize what took place at the conference. These three roughly contemporaneous written accounts agree in all material aspects regarding what issues were raised. We are satisfied that the available evidence in the administrative record establishes what transpired at the face-to-face conference. It is therefore unnecessary and would be unproductive to remand this case to the Appeals Office. See Frey v. Commissioner, supra; Durrenberger v. Commissioner, supra; Brashear v. Commissioner, supra; Kemper v. Commissioner, supra.
C. Validity of the Assessment of the Underlying Tax Liability
Petitioner contends that the assessment of his 1998 tax liability was invalid, as shown by the presence or absence of certain codes from his IMF. We have already addressed petitioner‘s contention that the absence of a TC 494 code
The Appeals officer examined copies and originals of notices of deficiency issued to petitioner that were in the administrative file. On the basis of the returned original with the USPS markings indicating three notifications to the addressee, she concluded that a notice of deficiency had been mailed to petitioner on January 24, 2002, and that he had refused
D. Petitioner‘s Claim That Other Issues Were Raised at the Hearing
Petitioner contends that he either raised or attempted to raise collection alternatives, a
On the basis of the administrative record, as supplemented by the testimony at trial, we are not persuaded that petitioner
III. Other Requirements
As discussed supra, the Appeals officer verified that the requirements of applicable law and administrative procedure had been met. She further took into account whether the proposed collection action balanced the need for the efficient collection of taxes with the legitimate concern of petitioner that the collection action be no more intrusive than necessary. See
To reflect the foregoing,
Decision will be entered
for respondent.
