450 Mass. 626 | Mass. | 2008
Lead Opinion
The plaintiff, Pamela Carter, commenced an action in the Northeast Division of the Housing Court Department against the defendant, Lynn Housing Authority (LHA), after the LHA terminated her Section 8 rent subsidy assistance.
We agree with the Housing Court judge’s conclusion, and the opinion of the dissenting Justice in the Appeals Court, Carter, supra at 127 (Duffly, J. dissenting), that the LHA hearing officer who upheld the termination of the plaintiffs Section 8 benefits erred by failing to indicate that he had considered “all relevant circumstances” as specified in 24 C.F.R. § 982.552(c)(2)(i) (2007).
1. Background. On or about March 1, 2000, the plaintiff and her two children moved into an apartment located at 20 Wyman Street in Lynn. The plaintiff was the holder of a Section 8 rent subsidy housing choice voucher administered by the LHA, and pursuant to a contract between the landlord and the LHA, payment of a rent subsidy was made on the plaintiff’s behalf. As required by 42 U.S.C. § 1437f(o)(8) (2000), the apartment was inspected prior to the plaintiff’s occupancy, and again on or about April 1, 2001, and February 26, 2002.
Thereafter, for reasons that are not evident from the record, the plaintiff’s landlord, Robert Ryan, commenced a summary process action against her. On June 26, 2002, a written agreement for judgment, signed by the plaintiff, Ryan, and a housing specialist,
After learning of the judgment against the plaintiff, the LHA notified the plaintiff by letter dated April 11, 2003, that it was terminating her Section 8 rent subsidy assistance on the basis that she had violated one of her obligations under the Section 8 program. The letter stated:
“[T]he following are reasons for termination:
“982.551 Obligation of participant.
“(c) HQS [housing quality standards] Breach caused by family. The family is responsible for an HQS breach caused by the family as described in [24 C.F.R. §] 982.404(b)(iii) [i.e., when] [a]ny family member of the household or guest damages the dwelling unit or premises (damages beyond ordinary wear and tear).”
The letter also indicated that the plaintiff had ten days within which to request an informal hearing, and that at the time of any such hearing the plaintiff should bring “any written correspondence, documentation that may support your appeal,” and provided the address for a legal service agency should the plaintiff require assistance with her appeal.
“1. HUD regulations are clear and unequivocal that a family is responsible for a breach caused by the family as described in Section 982.404(b)(iii). See Section 982.552(b)(4)(c).
“2. Section 982.404(b)(iii) says that it is a breach if any member of a household causes damages beyond reasonable wear and tear to a dwelling unit.
“3. There is a court decision against [the plaintiff] awarding her former landlord damages in the sum of $1,440.00 for waste.
“4. Accordingly, the housing authority proceeding under the relevant HUD regulations has grounds to terminate [the plaintiff’s] rental subsidy assistance.
“5. In fact, Section 982.404(3) states that if a family has caused such a breach, the housing authority ‘must take prompt and vigorous action’ and may terminate assistance.
“6. The housing authority has proceeded to terminate rental subsidy assistance and [the plaintiff] IS AND IS HEREBY FOUND TO BE TERMINATED.”
On May 28, 2003, the plaintiff, now represented by counsel, filed her complaint in the Housing Court appealing from the
The plaintiff and the LHA then filed cross motions for summary judgment. In support of her motion, the plaintiff submitted an affidavit in which she stated that when she moved out of the Wyman Street apartment, the apartment was not damaged beyond normal wear and tear, and that after she left, Ryan, her landlord, moved into the apartment. She also stated that at the small claims hearing before the clerk-magistrate, she testified that she had not caused the damage. In support of its own motion for summary judgment, the LHA submitted an affidavit of David Moore, the LHA rental assistance program manager who had made the initial decision to terminate the plaintiff’s Section 8 benefits. In his affidavit, Moore stated that prior to sending the plaintiff the April 11, 2003, Section 8 termination letter, he “reviewed the facts, and considered the factors set forth in 24 C.F.R. § 982.552(c)(2)(i),” see note 3, supra, and decided that the plaintiff “and/or her family had breached their obligations under the rent subsidy program and that the appropriate remedy was to terminate assistance to the family” (emphasis added).
The motion judge concluded that the termination of the plaintiff’s benefits was not in accordance with the applicable regulation, 24 C.F.R. § 982.552, because there was no indication in either the program manager’s or the hearing officer’s decision that the LHA “properly considered ‘all relevant circumstances such as the seriousness of the case, the extent of participation or culpability of individual family members, mitigating circumstances related to the disability of a family member, and the effects of denial or termination of assistance on other family members who were not involved in the action or failure’ as required by 24 C.F.R. § 982.552(c)(2)(i).” He also noted that there was no indication that the LHA considered other remedies, aside from termination. In concluding that imposing the sanction of “outright termination of assistance” constituted an abuse
Pursuant to the regulations governing the Section 8 program, participating families have certain obligations relevant to, among other things, HUD’s housing quality standards, or HQS. 24 C.F.R. § 982.404(b). The family is responsible for any breach of the HQS that is caused when “[a]ny member of the household or guest damages the dwelling unit or premises (damages beyond ordinary wear and tear).” 24 C.F.R. § 982.404(b)(1)(iii). When a family does cause such a breach, a public housing authority (PHA) has the authority to terminate Section 8 assistance. 24 C.F.R. § 982.552(c)(1)(i).
Once a PHA — in this case the LHA — makes “a determination to terminate assistance for a participant family because of
The central issue in this case is whether the LHA complied with the applicable regulations. An experienced judge in the Housing Court concluded that the hearing officer erred by failing to indicate that he had considered “all relevant circumstances” as required by 24 C.F.R. § 982.552(c)(2)(i). We agree.
“[A] decision whether to terminate benefits because of action or inaction of a family member must involve a process in which the affected family at least has an opportunity to present evidence and arguments about circumstances that might move the decision maker to impose a penalty less severe than termination. Thus the hearing officer must hear evidence and find facts relating to ‘all relevant circumstances'1 ” (emphasis added).
The record in this case, such as it is, reveals little. The “relevant
The LHA argues that, while the hearing officer “may” consider
While the hearing is informal, the governing regulation, 24 C.F.R. § 982.555(e)(6), “speaks of a hearing officer making both ‘[fjactual determinations’ and a ‘decision.’ In particular, it refers to factual determinations relating to ‘individual circumstances.’ ” Wojcik, supra at 110-111. Reading 24 C.F.R. § 982.555(e)(6) and § 996.552(c)(2)(i) together, it is clear that, in a case such as this, the decision of a hearing officer must, at a minimum, reflect factual determinations relating to the individual circumstances of the family (based on a preponderance of the evidence at the hearing); demonstrate that he is aware of his discretionary authority under 24 C.F.R. § 982.552(c)(2)(i), to take all relevant circumstances (including mitigated circumstances) into account; and indicate whether he either did or did not choose to exercise that discretion in favor of mitigating the penalty (here termination of Section 8 benefits) in a particular case. See, e.g., Baldwin v. Housing Auth. of Camden, 278 F. Supp. 2d 365, 371 (D.N.J. 2003).
The LHA’s suggestion, then, that there is no requirement that there be “any” factual determination in the written decision is simply not correct. If a hearing officer’s decision contains no factual determinations, a reviewing court would b¿ unable to discern whether the hearing officer exercised his discretion in considering the evidence presented.
One quarter of a century ago, this court held that, while
3. Conclusion. Judgment shall enter in the Housing Court remanding the matter to the hearing officer with instructions to provide the plaintiff with the opportunity to produce evidence of any relevant circumstances, to acknowledge as potentially mitigating any relevant circumstances, and to indicate affirmatively in his ruling the basis on which he chose to exercise or not his discretion under 24 C.F.R. § 982.552(c)(2)(i). See Wojcik, supra at 112-114.
So ordered.
The United States Department of Housing and Urban Development (HUD) Housing Choice Voucher Program, commonly referred to as “Section 8,” provides rent subsidies “so eligible families can afford decent, safe and sanitary housing.” 24 C.F.R. § 982.1(a)(1) (2007). The program is “generally administered by State or local governmental entities called public housing
The judge previously had stayed enforcement of the termination decision of the Lynn Housing Authority (LHA) and ordered continuation of the plaintiff’s Section 8 payments pending a decision on the merits of the plaintiff’s complaint.
Title 24 C.F.R. § 982.552(c)(2)(i) (2007) provides:
“(c) Authority to deny admission or terminate assistance ....
“(2) Consideration of circumstances. In determining whether to deny or terminate assistance because of action or failure to act by members of the family:
“(i) The PHA may consider all relevant circumstances such as the seriousness of the case, the extent of participation or culpability of individual family members, mitigating circumstances related to the disability of a family member, and the effects of denial or termination of assistance on other family members who were not involved in the action or failure.”
We acknowledge the amicus brief submitted by the Disability Law Center.
Title 42 U.S.C. § 1437f(o)(8) (2006), provides in relevant part:
“(A) In general . . . [f]or each dwelling unit for which a housing assistance payment contract is established under this subsection, the public housing agency shall inspect the unit before any assistance payment is made to determine whether the dwelling unit meets the housing quality standards under subparagraph (B).”
Subparagraph (B), in turn, describes the quality standards “for safe and habitable housing.”
Subparagraph (C) and subparagraph (D) provide for inspection of the unit before any assistance payment is made for the unit, and annually thereafter.
Housing specialists, appointed by the First Justice of a particular Housing Court, subject to the approval of the Chief Justice of the Housing Court Department, “shall be knowledgeable in the maintenance, repair, and rehabilitation of dwelling units; the problems of landlord and tenant as they pertain to dwelling units; the types of funds and services available to assist landlords and tenants in the financing and resolution of such problems; the federal and state laws, rules and regulations pertaining to the maintenance, repair and rehabilitation of such units; and the financing and resolution of such problems. The housing specialists shall have such powers and perform such duties as [the] chief justice shall from time to time prescribe.” G. L. c. 185C, § 16. Housing specialists often mediate disputes between or among tenants and their
Pursuant to G. L. c. 221, § 62B, clerks of the Housing Court “also have the title of magistrate” and have certain powers and duties, in addition to those that they have as clerks, as enumerated in G. L. c. 221, § 62C.
As the Appeals Court noted, Moore’s affidavit was not before the hearing officer and need not be considered. Carter v. Lynn Hous. Auth., 66 Mass. App. Ct. 117, 121 n.7 (2006) (Carter).
The motion judge listed the following nine facts as the basis for his decision:
“1. By their agreement for judgment entered June 26, 2002, in summary process case, Ryan v. Carter, N.E. Hsg. Ct. No. 02-SP-01497, which preceded the small claims case, the parties ‘mutually] agreed to terminate the tenancy.’ There was no adjudication (and no claim) that the tenancy was terminated for cause or for fault on the part of the tenant.
“2. By the agreement for judgment entered June 26, 2002, the landlord agreed to return the plaintiff’s security deposit with interest, plus $1,005.00 in ‘fees’ that the tenant had paid for the use of her washer and dryer, which ‘fees’ appear to have been rent overcharge payments received in violation of Section 8 program law and agreements.
“3. The landlord overstated the extent of his waste damages (he claimed $3,980.00 actual damages, reduced to the statutory maximum of $2,000, under the Small Claims Law, G. L. c. 218 § 21; the magistrate awarded $1,400.00 total actual damages).
“4. There was no evidence (and no claim) that the tenant committed active waste or malicious destruction to the property.
“5. Except for the obligation here involved, the tenant has been a Section 8 tenant in good standing for more than ten years.
“6. Except for the uncertainty surrounding her Section 8 status, the tenant is in good standing with her present landlord.
“7. The tenant is extremely impoverished (at the present time she receives only Social Security death benefits; she lost her job as a substitute teacher’s aide because she is unable to pay for a telephone).
“8. The tenant also is clearly disabled (she has a significant hearing impairment that is obvious to this court).
“9. Despite her poverty the tenant is now paying $20.00 per month to her previous landlord towards satisfying the waste damage judgment debt obligation.”
The Appeals Court criticized the motion judge for making findings of fact in addition to what was in the record. See Carter, supra at 122, quoting Riley v. Presnell, 409 Mass. 239, 244 (1991). The difficulty confronting the judge in this case was the absence of any “record” to speak of: there was no transcript of the informal hearing before the hearing officer, and the hearing officer’s “findings” were little more than a summary of the applicable regulations and prior proceedings. See note 16, infra. In such circumstances, the housing court judge should not have made findings of fact not in the record, but should have remanded the case to the hearing officer to make the necessary findings.
Title 24 C.F.R. § 982.552(c)(1)(i) provides, in relevant part:
“(c) Authority to deny admission or terminate assistance ....
“(1) Grounds for denial or termination of assistance. The PHA may at any time . . . terminate program assistance for a participant, for any of the following grounds:
“(i) If the family violates any family obligations under the program
Title 24 C.F.R. § 982.555(a)(1)(v) provides:
“(a) When hearing is required —
“(1) A PHA must give a participant family an opportunity for an informal hearing to consider whether the following PHA decisions relating to the individual circumstances of a participant family are in accordance with the law, HUD regulations and PHA policies: . . .
“(v) A determination to terminate assistance for a participant family because of the family’s action or failure to act (see § 982.552).”
The hearing is to be conducted by an impartial hearing officer, “although that person is designated by the PHA so long as he or she is neither the one whose decision is being challenged nor subordinate to that person.” Wojcik, supra at 110, citing 24 C.F.R. § 982.555(e)(4).
In this respect we are also in agreement with the opinion expressed by the dissenting Justice of the Appeals Court. Carter, supra at 127-127a (Duffly, J., dissenting).
The record does not establish conclusively that the tenant failed to bring to the attention of the hearing officer these or other potentially relevant mitigating and other circumstances. See Carter, supra at 127 n.1 (Duffly, J. dissenting). In any event, the Housing Court judge noted that “[t]he tenant also is clearly disabled (she has a significant hearing impairment that is obvious to this court),” and there is nothing to suggest that the same disability was not obvious to the hearing officer.
Here, the hearing officer’s “findings” consist, in total, of an incomplete reference to the applicable regulations — for instance, his report makes no reference to 24 C.F.R. § 982.552(c)(2)(i) — or to mitigating factors; a statement of the small claims judgment against the tenant; and an affirmation of the LHA’s termination decision. These are conclusions of law, not findings of fact. See Commissioner of Revenue v. Lawrence, 379 Mass. 205, 207 n.4 (1979). In that case, this court noted that “the effectiveness of a court on review is seriously impaired where the hearing officer fails to make clearly distinguishable those findings which are based on the credibility of witnesses and those findings which are conclusions based on application of the law to subsidiary findings. The hearing officer’s role in the legal process is an important one, and the drafting of findings must be undertaken with care and
While under the HUD regulations, the plaintiff generally bears the burden of presenting evidence of relevant mitigating circumstances, it is reasonable to expect the hearing officer to make inquiry about relevant circumstances that are obviously presented by the situation. For example, the hearing officer might ask, “Are there any other facts that I should know about, particularly those relating to the extent of the participation in the incident of the family member involved, the disability of any family member in the household, or the effects that termination of assistance might have on other family members who weren’t involved in this incident?” Such an inquiry by a hearing officer does not place an unworkable burden on him or her. This court has recognized that self-represented litigants must be provided “the opportunity to meaningfully present their cases.” Judicial Guidelines for Civil Hearings Involving Self-Represented Litigants § 3.2 (2006) (Self-Represented Litigant Guidelines). Consistent with long-established case law, our Self-Represented Litigant Guidelines provide that judges “may ask questions to elicit general information.” Id. See, e.g., McLaughlin v. Municipal Court of the Roxbury Dist. of Boston, 308 Mass. 397, 403 (1941) (no error where judge took charge of small claims procedure, because statute governing those procedures intended to provide a simple, prompt, and informal means disposing of such claims and gave judge wide discretion to manage case).
Examples would be a tenant with a severe hearing loss, one who is blind, or one who is in a wheelchair.
This may be particularly so here where, as noted by the dissenting Justice of the Appeals Court, “LHA makes no claim that evidence that Carter is poor and has a hearing impairment was not in the summary judgment record and had not been presented to the hearing officer.” Carter, supra at 127a n.1 (Duffly, J., dissenting.)
In discussing the circumstances in which the regulation at issue in this case was promulgated, the court in Baldwin v. Housing Auth. of Camden, 278 F. Supp. 2d 365, 371 (D.N.J. 2003), noted that “[w]hen HUD recently revised this language, it noted that [housing authorities] were not required under the law, nor did HUD encourage them, to terminate or deny assistance in every circumstance when a basis for such termination or denial existed” (emphasis added).
Dissenting Opinion
(dissenting, with whom Spina, J., joins). I agree
Although the regulations do not explicitly place the burden of producing evidence of mitigating factors on a tenant, I conclude that it is implied by the provisions of 24 C.F.R § 982.555 (2006), governing the informal hearing. Under § 982.555(e)(5), the family must be given the opportunity to produce evidence and question any witnesses. The family has access to documents in a public housing authority’s (PHA’s) possession relevant to the hearing. See 24 C.F.R. § 982.555(e)(2)(i). A PHA has the opportunity to conduct discovery and present evidence, but there is no requirement that the PHA itself must present any evidence in its possession that could be considered as a mitigating factor in a tenant’s case. See 24 C.F.R. § 982.555. Moreover, there is no provision that mandates that the hearing officer act as an advocate for a tenant or actively elicit information regarding mitigating circumstances. Id. Thus, I conclude that the court’s suggestion, ante at note 17, that a hearing officer should actively elicit evidence about mitigating circumstances from a tenant by asking questions about all possible factors in mitigation and drawing inferences from observations of the tenant that are not based on evidence presented, is not envisioned by the Federal regulatory framework.
Here, there is no evidence in the record that the hearing officer or the LHA in this case affirmatively assisted the plaintiff. However, the LHA’s termination letter to the plaintiff included a directive to bring correspondence and documents in support of her appeal to the hearing, as well as the address of a legal service agency in Lynn that could provide her with legal assistance.
I do not agree with the court’s conclusion that the hearing officer made no factual findings or that his decision did not indicate that he was aware of his discretion to consider relevant circumstances. Ante at 637. Citing testimony and specific exhibits presented, he stated in his decision, albeit in a section entitled “The Hearing,” instead of “Findings,” that at the hearing, the plaintiff “denied leaving the apartment in any disrepair or with any damages beyond reasonable wear and tear” and that she presented evidence “regarding the condition of the apartment (Carter Exhibit 5) and also noted that in the Answers to Interrogatories (Carter Exhibit 6) the landlord stated he had made all repairs.” The hearing officer also acknowledged that the plaintiff’s two witnesses testified that they knew the plaintiff
Certainly it would have been better for the hearing officer to state specifically his findings of credibility and that he weighed the plaintiff’s evidence that she did not damage the property against the fact that she had a judgment against her for such damage.
Moreover, the plaintiff here does not appear to argue that the
Unlike the court, ante at 637, I also conclude that it is evident that the hearing officer explicitly recognized his discretion whether to terminate assistance. He stated that there was a court decision against the plaintiff awarding her former landlord damages for waste; that the housing authority had grounds to terminate the plaintiff’s assistance because 24 C.F.R. § 982.404(b)(3) “states that if a family has caused such a breach, the housing authority ‘must take prompt and vigorous action . . .’ and may terminate assistance” (emphasis added); and that the assistance is “HERE
Here, the hearing officer did all that he was required to do based on the evidence presented at the informal hearing. There is no indication in the record, nor does the plaintiff assert, that evidence of her disability and her very low income was presented at the hearing,
Federal law is clear that Congress has vested much power in housing authorities to administer public housing programs. See 42 U.S.C. § 1437(a)(C) (2000) (“It is the policy of the United States ... to vest in public housing agencies that perform well, the maximum amount of responsibility and flexibility in program administration”). This power concerning the termination of Section 8 benefits is set forth explicitly in 24 C.F.R. §§ 982.551 et seq. Whatever my personal views about the power the regulations give to a PHA and the consequences for the plaintiff in this case, I cannot say that the hearing officer did not fulfil his duty under the regulations. Accordingly, I respectfully dissent.
I do not disagree that a hearing officer may ask such questions. See generally McLaughlin v. Municipal Court of the Roxbury Dist. of Boston, 308 Mass. 397, 405 (1941). See ante at note 17.
Even if a PHA has some knowledge concerning mitigating factors, a tenant is in the best position to provide this evidence. See Andover Hous. Auth. v. Shkolnik, 443 Mass. 300, 313 (2005) (“Placing the burden on a tenant to acknowledge a disability and the role it may play in a purported lease violation would relieve a housing authority, which may be unable to access adequate information, of that difficult task”). In most cases, and certainly here, a tenant would have information pertaining to these factors that would be unavailable to the PHA or the hearing officer. See 24 C.F.R. § 982.552(c)(2)(i) (listing the seriousness of the case, the extent of participation or culpability of individual family members, the disability of a family member, and the effects of termination of assistance on other family members who were not involved in the action as mitigating factors).
The regulations do not require the termination letter to include information about obtaining legal assistance.
I note that, according to the decision of the Housing Court magistrate who found the plaintiff liable for “waste,” the landlord provided a videotape “of the property after the tenant had vacated.” The record does not indicate the date the videotape was made, although typically dates do appear on videotapes. The judge listed the damages for which the plaintiff was liable as “[ljight fixtures,” “[b]edroom wall repair and papering,” “[rjepair of holes in walls," “[djisconnect gas dryer,” “[hjouse cleaning,” “[w]indow and screen replacement/repair,” “[hjole in shower panel,” “[sjoap dishes replacement/ installation,” “[bjathroom sink replacement/installation,” and “[djoor locks and door replacement/installation.”
This is unlike Commissioner of Revenue v. Lawrence, 379 Mass. 205, 207 n.4 (1979), referenced by the court, ante at note 16, as support for its conclusion that the hearing officer’s report contained deficient factual findings. The Lawrence case, which examined the findings of a hearing officer designated by the Civil Service Commission (commission) at a hearing pursuant to G. L. c. 31, § 43, see id. at 206, is inapposite here where the hearing officer exer
The Federal regulatory provisions cited by the Housing Court judge in support of his conclusion that the hearing officer did not consider other remedies do not apply to the plaintiff’s case. Title 24 C.F.R. § 982.404(b)(2) provides that “[i]f [a housing quality standard] breach caused by the family is life threatening, the family must correct the defect within no more than 24 hours. For other family-caused defects, the family must correct the defect within no more than 30 calendar days (or any PHA-approved extension).” The plaintiff testified at the informal hearing that she moved out of the apartment on September 1, 2002. The hearing took place on May 8, 2003. There was no evidence at the hearing that the damage to the apartment had not yet been repaired or that the plaintiff was in a position to repair the damage. Title 24 C.F.R. § 982.552(c)(1)(vi) provides that the PHA “may at any time deny program assistance for an applicant, or terminate program assistance for a participant. . . [i]f the family has not reimbursed any PHA for amounts paid to an owner under a [housing assistance program] contract for rent, damages to the unit, or other amounts owed by the family under the lease.” There is no indication from the record that there was evidence presented at the informal hearing that the plaintiff or her family had reimbursed the LHA for the damage to the apartment. In addition, although both provisions set forth sanctions that the hearing officer potentially could have imposed other than termination, neither requires consideration.
There is no transcript or recording of the informal hearing. The only account of the informal hearing that is provided in the record is the hearing officer’s account in his decision, which does not mention evidence of the plaintiff’s disability or her very low income. Contrary to the contention of the court, ante at note 15, Nothing in the record before us suggests that the tenant’s disability (her severe hearing loss) and her economic fragility were obvious to the hearing officer. See id. Although all recipients of Section 8 assistance, by definition, see 24 C.F.R. § 982.201(b) (2006), have a low income, there was no evidence before the heating officer that the plaintiff suffered from greater economic fragility than other Section 8 recipients. As stated supra, the plaintiff does not argue here that she tried to present such evidence.