MEMORANDUM OPINION AND ORDER
Plaintiffs filed their Complaint against Defendants pursuant to the Fair Labor Standards Act (“FLSA”), 29 U.S.C. § 201, et seq. Plaintiffs, non-exempt staff nurses employed (or formerly employed) by Defendant hospitals, allege that Defendants regularly required Plaintiffs to work through all or part of their meal breaks. They further allege that Defendants subjected Plaintiffs to automatic time deductions for their meal breaks and therefore did not pay them for hours worked during those breaks. In addition to their FLSA claims, Plaintiffs also seek to recover under the Illinois Minimum Wage Law (“IMWL”), 820 ILCS 105/1 et seq.
BACKGROUND
Named Plaintiffs Tita Camilotes, Ethel Barbee, Ronda Brady, Chiara Del Giudice, Candace Dobrino, Fabienne Fify, Donald Moarn, and Rachelle Vardon are or were employed as staff and charge nurses at five of the eight Defendant hospitals, including Our Lady of the Resurrection Medical Center (“OLR”), Saint Joseph Hospital (“SJH”), Saints Mary and Elizabeth Medical Center (“SMEMC”), West Suburban Medical Center (“WSMC”), and Westlake Community Hospital (‘WLH”). Named Plaintiffs did not work at Defendants Holy Family Medical Center (“HFMC”), Resurrection Medical Center (“RMC”), or Saint Francis Hospital (“SFH”) during the relevant time period.
On September 13, 2010, the Court granted Named Plaintiffs’ unopposed motion to approve the form of notice to similarly situated persons pursuant to 29 U.S.C. § 216(b), and, by stipulation, conditionally certified this case as a collective action. (R. 72, 74.) Plaintiffs thereafter sent notices to 5,029
1. Defendants’ Corporate Structure and Human Resource Policies
Defendant Resurreсtion Health Care Corporation (“RHC”) is the parent of Defendant hospitals.
RHC has created and maintains a system-wide set of human resource policies (“HR Policies”). (R. 179-1, Brown Tr. 33:18-20, 51:21-52:4, 56:16-20.) RHC, for example, has a compensation policy that applies to all nurses system-wide. (R. 179-1, Brown Tr. 51:21-52:4 and Exhibit 8.) RHC’s human resource policy provides:
1. Meal periods are administered as follows:
1.1 Non-exempt employees who are scheduled for a shift of seven and one-half hours or longer will receive a thirty-minute unpaid meal period no later than five hours after they begin work. Departments will sсhedule meal periods to accommodate work needs.
1.2 If a non-exempt employee works during his/her meal period, the 30 minutes will be paid. Manager approval is required for an employee to work through his/her scheduled meal period. Such approval must be noted on the employee’s time document (see Pay Practices/Time Records policy).
2. Rest breaks are administered as follows:
2.1 Departments may schedule one or more paid rest breaks for non-exempt employees during the work day as workload permits. Rest breaks generally last no longer than fifteen minutes.
2.3 If an employee misses rest break for any reason, including department workload requirements, the employee will not be eligible for additional pay or time off due to the unused break, since the rest break is already paid.
3. Combining paid rest breaks with unpaid meal periods is a matter of department policy.
(R. 179-3, Ex. 4 to Skiem Tr. at SMEMC009319-20.) RHC’s Employee Handbook summarizes RHC’s meal break policy, and states:
MEAL PERIODS
Non-exempt employees who work a shift of at least seven and one-half (7-1/2) hours receive a thirty (30) minute unpaid meal period as assigned by the manager no later than five (5) hours following commencement of the shift. The meal period is not counted as time worked. Your manager will assign you a meal period and advise you of the meal period policy for your particular shift.
(R. 179-3, Skiem Tr. Ex. 3 at SMEMC 008158.)
Defendant hospitals use RHC’s policies as a guideline, but they have discretion to interpret and implement the policies. (R. 187-2, Gunnell Tr. 65:14-20; R. 187-10, Skiem Tr. 83:10-84:6; R. 187-31, Bajgrowicz Decl. ¶¶ 15-17; R. 187-32, Edwards Decl. ¶¶ 13-14; R. 187-33, Lambert Decl. ¶¶ 13-14; R. 187-34, Miserendino Decl. ¶¶ 13-14; R. 187-35, Richard Deck ¶¶ 15-16.) Each Defen
II. Defendants’ Timekeeping System
Since 2008, Defendants have compiled work time data and processed payroll for their employees through a centralized payroll software application, known as McKesson STAR. (R. 179-2, Hinz Tr. 13:18-16:2.) Defendants currently use a system-wide automated timekeeping system for nurses (the “API System”), which requires the nurse to “swipe in,” using an identification badge, when he or she begins work and to “swipe out” when he or she stops working. (R. 179-1, Brown Tr. 40:14-22; R. 179-4, Gunnel Tr. 22:4-23:7.) Defendants implemented the API System at various times between 2004 and 2008.
Nurses who work at Defendant hospitals do not manually swipe in and swipe out for meal brеaks. Instead, under the API System, Defendants automatically deduct 30 minutes of work time from every non-exempt nurse employee who works a shift lasting at least 7.5 hours, unless the employee indicates that he or she did not receive a meal period, as explained below. (R. 179-1, Brown Tr. 101:14-18; R. 179-2, Hinz Tr. 66:6-69:6; R. 179-4, Gunnell Tr. 23:18-5.) Nurses may indicate that they worked through their meal period by entering a “Code 5” after swiping out, which cancels the automatic meal period deduction. (R. 179-1, Brown Tr. 101:19-22; R. 179-2, Hinz Tr. 69:20-70:18; R. 179-4, Gunnell Tr. 24:6-25:4.) This is commonly referred to as a “no lunch punch.” (See id.) The “no lunch punch,” however, is not the sole method by which nurse employees may report that they did not take a meal period. Employees may also manually change or correct recorded work time through various other processes, including, but not limited to, filling out a form, verbally notifying a manager, noting the missed meal period in a “log book,” notifying a manager via email, or by leaving a Post-It note for the manager. (R. 179-5, Lambert Tr. 42:1^43:18; R. 179-5, McKinley Tr. 49:17-50:6; R. 179-8, Van Dyke Tr. 85:17-86:2; R. 187-118, Woods Deck Ex. D (citing Dеclaration testimony); R. 198-2, Gunnell Tr. 120:15-121:9.)
When Defendants implemented the API System in each hospital, they trained employees how to use the system and its various codes. (R. 179-4, Gunnell Tr. 24:20-25:4; R. 187-6, Mueller Tr. 41:14-23; R. 187-11, Van Dyke Tr. 48:20-49:15.) Additionally, in several departments, Defendants have posted notices next to the time clock listing the API timekeeping codes, including Code 5. (R. 187-12, Alen Tr. 59:11-22; R. 187-24, Moore Tr. 35:4-36:16 and Ex. 4.)
Additional facts are discussed, where relevant, within the context of the Court’s analysis below.
LEGAL STANDARD
I. FLSA Collective Actions
Pursuant to the FLSA, “employees are entitled to overtime pay (i.e., one and one-half times the regular rate) for any hours worked in excess of forty hours per week, unless they come within one of the various exemptions set forth in the Act.” Schaefer-LaRose v. Eli Lilly & Co.,
The Seventh Circuit has not established criteria for determining whether employees are “similarly situated” for purposes of the FLSA, but “ ‘the majority of courts ... have adopted a two-step process for determining whether an FLSA lawsuit should proceed as a collective action.’ ” See Franks v. MEM Oil, Inc., No. 10 CV 00013,
At the first stage, a named plaintiff “can show that the potential claimants are similarly situated by making a modest factual showing sufficient to demonstrate that they and potential plaintiffs together were victims of a common policy or plan that violated the law.” Franks,
If a motion to decertify the collective action is unsuccessful, the case proceeds as a collective action. If it is successful, however, the case “reverts to one or more individual actions on behalf of the named plaintiffs.” Alvarez,
II. Federal Rule of Civil Procedure 23
Rule 23(a) contains four prerequisites for class certification: numerosity, commonality, typicality, and adequacy. See Fed. R. Civ.P. 23(a); Wal-Mart Stores, Inc. v. Dukes, — U.S.-,
In order to grant class certification under Rule 23, the Court must be “satisfied, after a rigorous analysis” that the rule’s requirements are met. Dukes,
ANALYSIS
I. The Court Grants Defendants’ Motion to Decertify the FLSA Collective Action
Because the parties have completed fact discovery in this case, the Court employs the second, more stringent inquiry into whether this ease may proceed as a collective action. See Medina,
A. Factual and Employment Settings
To proceed as a collective action, Plaintiffs must “ ‘demonstrate[ ] similarity among the situations of each plaintiff beyond simply claiming that the FLSA has been violated; an identifiable factual nexus that binds the plaintiffs together as victims of a particular violation of the overtime laws generally must be present.’ ” Russell,
In analyzing Plaintiffs’ factual and employment settings, Courts typically consider such factors as location, job duties, supervision, and policies or practices that bind the plaintiffs’ claims together. See, e.g., Kuznyetsov v. West Penn Allegheny Health Sys., No. 10-948,
The eight Named Plaintiffs and the 209 Opt-in Plaintiffs worked in eight different hospitals and in 198 different departments within those hospitals during the relevant period.
Although Plaintiffs are all nurses, they had varying job duties and work environments, depending on which particular Defendant employed them and in what department they worked. See Reed,
Named Plaintiffs and Opt-in Plaintiffs who work in the orthopedics department at WSMC, the intensive care unit at OLR, and the emergency room at WLH, for example, testified that they received uninterrupted meal breaks on a regular basis. (See R. 187-12, Allen Tr. 83:1-12; R. 187-17, Cuevo 61:16-62:16; R. 187-23, Mоarn Tr. 85:2-5; 92:1-14 (testifying that he receives uninterrupted meal breaks “[m]ost of the time”).) Others who work in the mother-baby and ambulatory care center units at WSMC, however, testified that they occasionally enjoyed uninterrupted meal periods. (See R. 187-14, Barbee Tr. 108:6-17 (estimating that out of 12 shifts, she received a full uninterrupted 30-minute meal period during 2 shifts); R. 187-29, Witte Tr. 57:20-24 (testifying that she occasionally received a full uninterrupted 30-minute meal break).) One Opt-in Plaintiff who worked in both the mother-baby unit and the pediatrics unit at OLR testified that she could not recall the frequency with which she received uninterrupted meal breaks. (R. 187-26, Singh Tr. 70:17-22.) These differing accounts demonstrate that differing work environments and job duties impacted the frequency with which Plaintiffs were able to take meal period breaks.
In addition, each department within each Defendant hospital has its own practice regarding whether nurses’ meal period breaks are scheduled or unscheduled, and whether nurses may combine unpaid meal periods with paid rest periods. (See Woods Deck, Ex. C.) In the surgery unit at HFMC, which is a long-term acute care hospital, for example, staff nurses work with the charge nurse to determine when to take their meal period breaks. (R. 187-25, Fitzgerald Decl. ¶¶ 6, 12.) Typically, there are natural breaks for nurses to take their meal periods due to the patient procedure schedule. (Id. ¶ 12.) In RMC’s Rehabilitation unit and OLR 3 North/3 South telemetry unit, patient procedures and therapies are scheduled in advance, which allows more structured meal period schedules. (See, e.g., R. 187-61, Sears Deck ¶¶ 7, 14.) Further, nurses in the surgery unit at HFMC may combine one of their rest breaks with their meal break if the procedure schedule allows. (R. 187-25, Fitzgerald Deck ¶ 11.) In contrast, in the emergency departments at SJH and WLH and in WSMC’s Family Birthplace unit, meal periods are not scheduled and the nurses work together to decide when to take their meal periods based on patient coverage needs. (R. 187-38, Atlas Deck ¶ 12; R. 187-59, Saviozzi Deck ¶ 12; R. 187-48, James Deck ¶ 15.) Nurses in SJH’s emergenсy department frequently combine their paid rest break with their unpaid meal break. (R. 187-38, Atlas Deck ¶ 11.) This evidence demonstrates that Defendants did not uniformly implement the meal period policy, but rather allowed each department to implement it in a way that addressed the particular needs of the department. See White,
As Plaintiffs concede, Defеndants did not have a system-wide policy regarding when Plaintiffs should cancel the automatic meal period deduction. (See R. 229, Plaintiffs’ Decertification Opp. at 7.) Instead, the practices varied from department to department and fell within the supervisors’ discretion.
Wide variances also exist among departments with respect to the way that nurses reported missed meal periods, and whether nurses had to inform their supervisors before recording a missed meal period. Some departments required nurses to use the API timekeeping system by entering the “no lunch punch,” while in others, nurses reported missed meal periods through hard copy timesheets, Post-it notes, log books, email, or verbally. (See, e.g., R. 179-5, Lambert Tr. 42:1^13:18; R. 179-5, McKinley Tr. 49:17-50:6; R. 179-8, Van Dyke Tr. 85:17-86:2; R. 187-118, Woods Deck Ex. D (citing Declaration testimony); R. 198-2, Gunnell Tr. 120:15-121:9.) Opt-In Plaintiffs Cuevo and Thibeault testified that they did not need to obtain a supervisor’s approval before recording a missed meal period. (R. 187-17, Cuevo
Not only do the facts differ from department to department within Defendant hospitals, they also differ substantially even within a particular department. Named Plaintiff Camilotes, for example, recorded a no lunch punch during 8.6% of the shifts that she worked during the relevant period, but evidence in the record shоws that other nurses in the department where she worked (intensive care unit North) recorded them only an average of 1% of the time. (R. 187-141, Cohen Report at 9.) Likewise, Named Plaintiff Dobrino, who worked in the emergency room at WSMC, recorded a no lunch punch during 30.4% of her shifts, while Opt-In Plaintiff Simmons, who worked in the same department, recorded missed meal periods in 66% of her shifts. (R. 188-141, Cohen Report at 9; R. 187-118, Woods Decl. ¶ 16.) In contrast, Opt-In Plaintiff Norris, who also worked in the emergency room at WSMC, reported missed meal periods in only 0.8% of her shifts. (Id.) Yet, the non-Plaintiff nurses who worked in that same department reeorded missed meal periods an average of 16.6% of the time.
Compounding these differences is the fact that Plaintiffs reported to at least 200 different supervisors during the relevant period.
Plaintiffs unpersuasively argue that these factual differences are “minor” and do not warrant decertification. They argue that they have sufficiently demonstrated that Plaintiffs are similarly situated because of (1) “Defendants’ system-wide failure to relieve nurses of their work so they can enjoy thirty minute meal breaks”; (2) “Defendants failure to train Plaintiffs on when and how they should report they failed to receive a thirty minute meal break”; and (3) “the failure to pay nurses for all of the overtime hours they worked due to Resurrection’s practice of automatically deducting thirty minutes from each shift worked.” (R. 229, Plaintiffs’ Decertification Opp. at 21.) Contrary to their assertions, however, Plaintiffs have not met their burden of establishing that the at-issue practices do not “vary from unit to unit or supervisor to supervisor.” (See id.)
Plaintiffs have not established that Defendants had a system-wide practice of failing to relieve nurses of their work so that they could receive thirty minute meal breaks. Indeed, Defendants have submitted evidence, including testimony from OpMn Plaintiffs, demonstrating that departments use varying
Plaintiffs’ second alleged system-wide practice is contradicted by the evidence in the record, discussed above, which demonstrates that Defendants’ training and instructions to nurse employees as to when it was appropriate to report a missed meal period varied from department to department and was not uniform system-wide. See Blaney,
Plaintiffs’ third alleged system-wide practice fares no better. To the extent Plaintiffs assert that a collective action is appropriate due to Defendants’ common policy of automatically deducting 30 minutes from employees’ shifts, their argument fails because an automatic deduction policy, in and of itself, does not violate the FLSA. See Wage and Hour Div., U.S. Dep’t of Labor Fact Sheet No. 53, The Health Care Industry and Hours Worked (July 2009); see also Frye,
A number of courts have decertified FLSA collective actions in cases involving automatic meal deduction policies that are similar to the one at issue in this ease. See, e.g., Kuznyetsov,
B. Individualized Defenses
The second factor, the defenses available to Defendants, also weighs in favor of decertification. In analyzing this factor, the Court considers “whether defendants’ defenses could be applied across the board to [Plaintiffs’ claims and potential [Plaintiffs’ claims or whether many and perhaps disparate defenses could be raised.” Russell,
[t]he defense as to each Plaintiff would require consideration of different facts and individualized testimony that is unique to each Plaintiff and could not be generalized among the ... Plaintiffs. For example, it will be necessary to consider whether each Plaintiff had knowledge of the cancellation policy and how to cancel an automatic deduction, whether they worked through a meal break, whether Defendants had knowledge that Plaintiff worked through the meal break, whether the meal break deduction was cancelled, how it was can-celled, whether that Plaintiff was compensated for the time, [and] if not, whether Defendants had knowledge that Plaintiff was not properly compensated.
Kuznyetsov,
Specifically, determining whether Defendants had actual knowledge would require, at a minimum, proof specific to each hospital, and probably to each Plaintiff. As outlined above, the Plaintiffs worked in eight different hospitals and in 198 differеnt departments within those hospitals. Within those different departments, they also worked different shifts and reported to over 200 different supervisors. Additionally, the departments differed in terms of how and whether nurses would notify anyone when they took their meal breaks, with some departments not requiring nurses to notify anyone. (See e.g., R. 187-14, Barbee 64:19-65:1; R. 187-20, Fify 48:10-50:3; R. 187-25, Pawlowski 57:21-24; R. 187-23, Moarn 109:13-110:6; R. 187-25, Pawlowski 58:5-18; R. 187-26, Singh 56:8-14; R. 187-27, Thibeault 63:3-6; R. 187-28, Vardon 57:20-58:10, 63:5-15; R. 187-29, Witte 45:16-23; R. 187-30, Wyatt 68:11-15; R. 187-37, Albelo Decl. ¶¶ 15-16; R. 187-50, Kindle Decl. ¶ 10; R. 187-55, Pojas Decl. ¶ 14; R. 187-58, Romani Decl. ¶ 13) As a result, determining what supervisors may have been aware of nurses working through meals without compensation will require a fact-specific inquiry based on the specific working conditions each Plaintiff encountered. Establishing constructive knowledge also will require an individualized inquiry, despite Plaintiff’s contention that a comparison of the National Database of Nursing Quality Indicators (“NDNQI”) survey results and statistics on the use of the “no lunch punch” procedure establishes this point. (R. 178, Plaintiffs’ Class Cert. Mot. at 10-14) Even assuming, arguendo, that Plaintiffs’ conclusion that the NDNQI results show that between 60% аnd 90% of nurses did not have an uninterrupted meal period is correct,
Plaintiffs argue that Defendants’ defenses do not require individualized inquires because they “will not be raised against specific Plaintiffs; rather they “will be asserted against every member of the class.’ ” R. 229, Plaintiffs’ Decert. Opp. at 29 (quoting Crawford v. Lexington-Fayette Urban Cty. Gov’t, No. 06-299,
The case law on which Plaintiffs rely is unhelpful, because in each case the court had determined that the plaintiffs could prove their claims through common evidence by showing that they were subject to a common policy or practice that potentially viоlated the FLSA. See Crawford,
C. Fairness and Procedural Concerns
Due to the myriad of individualized factual issues this case presents, the third factor in the collective action analysis also weighs in favor of decertification. See White,
The Seventh Circuit instructed in Alvarez v. City of Chicago that “if it appears plaintiffs are prepared to proceed individually or
Moreover, given the vast factual differences among Plaintiffs’ work settings and meal period experiences, it would be impractical and unfair for this case to proceed as a collective action. As one district court addressing FLSA claims based on non-payment of worked meal periods stated:
As is no doubt evident, the [plaintiffs’] experiences concerning their meal breaks are diverse. In truth, whether Plaintiffs missed a meal break and reported it varies from assignment to assignment and from [plaintiff] to [plaintiff]. Attempting to generalize a [plaintiffs] experience using a representative sample would be a highly inaccurate method of determining the validity of Plaintiffs’ claims. It is senseless to proceed as a сollective action when Plaintiffs’ experiences regarding missed meals vary from day to day, and from individual to individual. Even more troubling is that [the defendant] will not have an opportunity to meaningfully cross examine opt-in Plaintiffs concerning their meal breaks, which will produce unfairness on both sides.
Reed,
II. The Court Denies Plaintiffs’ Motion to Certify Under Rule 23
Plaintiffs seek to certify the following class under Rule 23:
All persons employed by any of the Defendants as a nurse since October 26, 2006, who were subject to Resurrection Health Care Corporation’s automatic thirty-minute meal period deduction from hours worked, which resulted in them not being paid all overtime compensation for house worked in excеss of forty hours in a work week.
(Pis.’ Class Cert. Mem. at 22.) For largely the same reasons that Plaintiffs’ FLSA claim does not warrant collective treatment, Plaintiffs’ IMWL claim is also inappropriate for class certification under Rule 23. Specifically, Plaintiffs have not met their burden of showing that common questions of law and fact predominate over individualized factual inquiries under Rule 23(b)(3), nor have they established that the case is manageable as a class action.
As the Seventh Circuit recently stated, “[t]here is no mathematical or mechanical test for evaluating predominance.” Messner,
The Court looks to the elements underlying Plaintiffs’ IMWL claim to determine whether common issues of law and fact predominate over individualized issues. See Messner,
In addition, the fаirness and procedural concerns that the Court explained above with respect to the § 216(b) analysis also render class treatment of Plaintiffs’ IMWL claim unmanageable and thus not appropriate for certification under Rule 23(b). See Fed. R.Civ.P. 23(b)(3) (providing that matters pertinent to the Court’s Rule 23(b)(3) analysis include “the likely difficulties in managing a class action”).
CONCLUSION
For the reasons set forth above, the Court grants Defendants’ motion to decertify the FLSA collective action, and denies Plaintiffs’ motion to certify their IMWL claim under Rule 23.
. As of July 10, Defendants WSMC and WLH are no longer a part of the RHC system.
. Prior to implementing the swipe in/swipe out timekeeping system, nurses recorded time worked in various ways, including on paper and through automated clock systems. (R. 187-6, Mueller Tr. 22:15-23:4; R. 187-11, Van Dyke Tr. 67:19-68:8; R. 197-24, Moore Tr. 35:4-8.)
. As explained the factual background section of this Order, each of those hospitals has its own Chief Nursing Officer and Human Resources Director. Moreover, each hospital, and each department within the hospital, has discretion to implement RHC's policies in way that works best for the particular department.
. Plaintiffs contend that they were not given any guidance explaining or instructing when it is appropriate to cancel the automatic meal period deduction. (R. 229, Plaintiffs' Decertification Opp. at 7.) The evidence they cite in support of that proposition, however, demonstrates only that Defendants did not give written instructions on the topic, (see R. 179-2, Hinz Tr. 84:1-6), and suggests that employees could speak to their managers, human resources, or their directors if they had any uncertainties as to the appropriateness of canceling the automatic meal period deduction. (See R. 179-5, Lambert Tr. 55:15-21; 56:22-57:24; see also R. 179-8, Van Dyke Tr. 87:8-89:12.)
. Plaintiffs do not argue or present any evidence that Defendants failed to compensate them for the missed meal periods that Plaintiffs reported.
. Moreover, in some departments, supervisory responsibilities, including those regarding organizing meal period breaks, are delegated to charge nurses and team leaders. (See R. 187-37, Albelo Deck ¶¶ 10-11 (Emergency Department at OLR); R. 187-39, Ayanian Deck ¶¶ 5, 9 (Substance Abuse Unit at HFMC); R. 187-42, Downer Deck ¶ 7 (Critical Care Department at SFH); R 187-45, Fitzgerald Deck ¶ 8 (Surgical Services unit at HFMC); R. 187-46, G. Garcia Deck ¶¶ 3, 6 (Intensive Care Unit at SJH).)
. Plaintiffs argue that the Court should not credit non-Plaintiff declarations because the declarants felt pressured to sign the declarations for their employer. The Court, however, has previously rejected this assertion (see R. 167, Jan. 25, 2011 Order at 10-14), and Plaintiffs have not set forth any new evidence indicating that non-Plaintiff nurses felt pressured to sign declarations, despite having the contact information for all of the declarants. The Court will therefore consider the non-Plaintiff declarations to the extent they are relevant.
. Although Plaintiffs need not, at the certification stage, prove that Defendants employed a policy that in fact violates the FLSA, see Russell, 721
