MEMORANDUM OPINION
This matter is before the Court on Defendant Fairfax County, Virginia’s (the “Defendant” or the “County”), mid-trial motion to dismiss Plaintiffs case as time barred (the “Motion”). For the following reasons, the Court will deny Defendant’s Motion.
I. Background
A. Factual Background
This case arises out of alleged incidents of sexual harassment by a male firefighter in the Fairfax County Fire and Rescue Department against a female firefighter. Plaintiff Mary Getts Bland (“Plaintiff’ or “Bland”) alleges that by allowing Lieutenant Timothy Young (“Young”) to harass her, the County violated Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e to el7 (“Title VII”).
B. Procedural Background
Plaintiff filed suit against the County on September 15, 2010. [Dkt. 1.] Jury trial began on May 23, 2011. Defendant made its Motion orally on May 24, 2011, after the close of Plaintiffs case.
1
Defendant then filed a corresponding written motion.
Defendant’s Motion is before the Court.
II. Standard of Review
In its motion under Federal Rule of Civil Procedure Rule 50(a) for judgment as a matter of law 2 , the County argued that Plaintiffs case should be dismissed as untimely as a matter of law because Plaintiff is precluded from using any alleged sexual harassment incidents that occurred more than 300 days before the filing of Plaintiffs charge to the Equal Employment Opportunity Commission (the “EEOC”) and the Virginia Council on Human Rights (the “EEOC charge”). The County argued that because filing of a timely EEOC charge is a jurisdictional prerequisite, the Court cannot hear Plaintiffs case.
As a general matter, a plaintiffs failure to exhaust his or her administrative remedies, such as filing a timely charge of employment discrimination with the EEOC, deprives a Court of subject matter jurisdiction to address his or her claim.
See, e.g., Jones v. Calvert Group, Ltd.,
Under Title VII, an employee must initially file a charge with the EEOC before bringing a civil suit in court.
Edwards,
Because Virginia is a “deferral state.”
Id.
at 619 (citing
Tinsley,
III. Analysis
Plaintiff filed her EEOC charge on December 18, 2008. [See Dkt. 59-1.] The County argues that Plaintiff has not alleged any events occurring after November 25, 2007, the date of the pike pole/fire hose incident (further described in this Court’s May 3, 2011 Memorandum Opinion [Dkt. 34]). Thus, according to the County, Plaintiffs was required to file her EEOC charge no later than September 20, 2008. (Supplemental Memorandum (“Supp.”) [Dkt. 78] at 2.) Because Plaintiff filed her charge in December 2008, her EEOC charge was untimely filed and the case must be dismissed.
A. Waiver
Regardless of when Plaintiff filed her EEOC charge and when the last alleged incident occurred, Defendant first raised this time-bar defense in its Federal Rule of Civil Procedure 50(a) motion at trial, after Plaintiff had presented her case to the jury. An affirmative defense raised at this late stage in a case raises the possibility that the County waived its time-bar defense. Defendant originally argued that, because the 300-day deadline is a jurisdictional bar, the time-bar defense cannot be waived. Defendant later walked-back this jurisdictional argument, but reiterated in Open Court that the requirement is “effectively jurisdictional.”
The Supreme Court addressed this premise directly in
Zipes v. Trans World Airlines, Inc.,
holding that “filing a timely charge of discrimination with the EEOC is
not a jurisdictional prerequisite
to suit in federal court, but a requirement that, like a statute of limitation,
is subject to waiver,
estoppel, and equitable tolling.”
Federal Rule of Civil Procedure 8(c)(1) requires that, “[i]n responding to a pleading, a party must affirmatively state
any ...
affirmative defense,” including “statute of limitations.” (emphasis added). The Fourth Circuit has stated that “[i]t is well settled that the defense of limitations is waived unless asserted promptly by way of answer or motion.”
Peterson v. Air Line Pilots Ass’n, Int’l,
That is precisely the situation here. Nowhere in this case’s then-69 docket entries spanning eight months was a word spoken on this issue until after the Plaintiff presented her case to the jury and rested. Defendant failed to raise anything resembling this issue in its Answer. Defendant failed to raise it in its lengthy summary judgment motion or in its lengthy reply and supplemental briefs. Defendant failed to raise it in its three motions in limine, including its motion in limine raising the issue of failure of exhaustion of EEOC administrative remedies as bar to the admissibility of certain evidence. Indeed, Defendant even failed to raise the issue despite this Court recently dismissing a case involving the County and the same plaintiffs counsel for failure to exhaust administrative remedies.
See Sydnor v. Fairfax Cnty.,
No. 1:10cv934,
Instead, Defendant first raised this issue at trial, after the conclusion of Plaintiffs case. If that is not unfair surprise, nothing is. Indeed, when the Court asked the County in Open Court after it raised this issue why it had not waived this defense, the County had no response.
The County also cites to
Pierce v. County of Oakland,
Defendant also cites
Pierce
for the argument that because Plaintiff “did not forego other avenues of relief in reliance on defendants’ failure to raise the defense,”
The County makes an additional, factual, argument against waiver. In its supplemental reply memorandum, the County argues that the fault is with Plaintiff, because although she received her EEOC file on August 20, 2010, she did not provide her EEOC file to the County until February 3, 2011. (Reply [Dkt. 85] at 14, n. 2.) Had Plaintiff provided her EEOC file earlier, with her required initial disclosures, argues the County, then “it would have been apparent early in the proceedings that Bland’s EEOC charge was not timely filed.” Id. This argument is nonsense. Even granting, arguendo, that the County could have done nothing until it received Bland’s EEOC file, the County received the file on February S, 2011, nearly four months before it moved for dismissal based on the time-bar issue. Moreover, the County believed (incorrectly) that the time-bar issue was jurisdictional until the Court directed the parties to Zipes, so it surely did not feel constrained by any timing considerations to move for dismissal, given it argued (correctly) that a jurisdictional issue may be raised at any time. On its terms, the County should have raised this issue sometime after February 11, 2011, well before trial, not after the close of Plaintiffs case.
B. The Intake Questionnaire Deemed a Charge
Though, for the reasons set forth above, the County has waived its time-bar defense, the Court finds an alternative and independent basis to deny the Motion.
Plaintiff argues that her EEOC charge was timely even assuming the last act contributing to the hostile work environment occurred November 25, 2007, because she went to the EEOC on July 17, 2008 and completed an intake questionnaire that is sufficient to constitute a charge. (Opposition (“Opp.”) [Dkt. 72] at 1.) Defendant counters that the intake questionnaire cannot be considered a charge because it was not verified or sworn under oath, and because it did not ask the EEOC to take action to vindicate Plaintiffs rights. (Supplemental Memorandum [Dkt. 78] at 3.)
The Supreme Court recently held in
Federal Express Corp. v. Holowecki,
This Court recently addressed
Holowecki’s
application to a Title VII time-bar defense in
Taylor v. Oce Imagistics, Inc.,
No. 3:07-CV-792,
in Holowecki the Court decided that a filing that (1) contained the names, addresses, and telephone numbers of the aggrieved employee and her employer, an allegation that she was a victim of “age discrimination,” the number of people employed by the employer, and a statement that she had not sought help from any government agency about her dispute; [and] (2) included an affidavit asking the EEOC to force the employer to stop engaging in age discrimination constituted a charge.
Id.
at *2 (citing
Holowecki,
Judge Spencer then held that on the basis of these facts, the questionnaire “can reasonably be construed as a request for the EEOC to take action to protect [the plaintiffs] rights or to settle a dispute between her and [the defendant]” and that, “[a]ccordingly, the Court regarded] the [questionnaire as a charge of discrimination.” Id. Significantly, the Court then held that “[s]ince [the questionnaire] was filed within three hundred days of [the defendant’s] allegedly discriminatory conduct, the Court has jurisdiction over [the plaintiffs] claims.” Id.
The same analysis applies here. Plaintiffs EEOC intake questionnaire names Plaintiff and the County, with addresses and phones numbers. (Opp. Ex. 1 [Dkt. 72-1].) It lists substantially the claims made in this case.
Id.
The questionnaire states that “[t]he purpose of this questionnaire is ... to enable the [EEOC] to act on matters within its jurisdiction.”
Id.
It further states that “[w]hen this form constitutes the. only timely written statement of allegations of employment discrimination, the Commission will ... consider it to be a sufficient charge of discrimination under the relevant statute©.”
Id.
As in Oce
Imagistics,
the EEOC intake questionnaire “can [thus] reasonably be construed as a request for the EEOC to take action to protect [Plaintiffs] rights or to settle a dispute between her and [Defendant].”
This Court finds that Oce Imagistics has the better of this issue, because Graves misreads Holowecki. First, the holding in Holowecki is clear and does not, by its terms, require an accompanying affidavit or that the intake questionnaire be sworn:
We conclude as follows: In addition to the information required by the regulations, i.e., an allegation and the name of the charged party, if a filing is to be deemed a charge it must be reasonably construed as a request for the agency to take remedial action to protect the employee’s rights or otherwise settle a dispute between the employer and the employee.
The Supreme Court’s analysis of the intake form at issue began by stating that “[h]aving determined that the [EEOC] acted within its authority in formulating the rule that a filing is deemed a charge if the document reasonably can be construed to request agency action and appropriate relief on the employee’s behalf, the question is whether the filing here meets this test.”
Id.
at 404,
In that context, the Court stated that “were the Intake Questionnaire the only document before us we might agree its handwritten statements do not request action.” Id. The Court noted that “[t]he design of the [intake] form in use in 2001 [when respondent filed the intake form], moreover, does not give rise to the inference that the employee requests action against the employer.” Id. The intake form was “not labeled a ‘Charge of Discrimination,’ ” and its wording suggested that it was not a charge, stating “that the form’s purpose is to facilitate ‘pre-charge filing counseling’ and to enable the agency to determine whether it has jurisdiction over ‘potential charges.’ ” Because the attached affidavit, however, “asked the agency to the agency to ‘[p]lease force [the employer] to end their age discrimination,’ ” the intake questionnaire taken with the affidavit was “properly construed as a request for the agency to act.” Id.
Here, the intake form is materially different from that in
Holowecki.
Plaintiffs intake questionnaire provides that “[w]hen this form constitutes the only timely written statement of allegations of employment discrimination,
the Commission will ... consider it to be a sufficient charge of discrimination under the relevant statute(s).”
(Opp. Ex. 1 (emphasis added).) The intake questionnaire form also states that its purpose “is to solicit information in an acceptable form consistent with statutory requirements
to enable the Commission to act
on matters within its jurisdiction.”
Id.
(emphasis added). The Court finds
Second, requiring the intake questionnaire to be sworn or to require an accompanying affidavit as the
sine qua non
of the
Holowecki
standard is in conflict with the Supreme Court’s holding in
Edelman v. Lynchburg College,
Defendant relies on a Western District
7
of Virginia case,
Vaughn v. Wal-Mart,
No. 4:10cv31,
Holowecki
does riot stand for the proposition that an intake questionnaire
is
a charge, but for the proposition that in certain instances an intake questionnaire can be
“deemed
a charge” if it can be
Defendant argues that language on the intake questionnaire stating “[r]emember, a charge of employment discrimination must be filed within the time limits imposed by law, generally within ... 300 days of the alleged discrimination,” (Opposition Ex. 1 [Dkt. 67-1] (emphasis in original)), means that the intake questionnaire does not fall under Holowecki standard. (Reply [Dkt. 85] at 16.) Again, that the intake questionnaire warns that it is not, in fact, a charge, does not affect whether it should be deemed to be a charge under Holowecki.
Accordingly, for these reasons, the Court will find that even if Defendant had not waived its time-bar defense, which it has, the intake questionnaire would constitute a charge for purposes of the 300-day time bar.
IV. Conclusion
For these reasons, the Court will deny Defendant’s Motion.
An appropriate Order will issue.
Notes
. Defendant raised the Motion in the context of its motion for judgment as a matter of law pursuant to Federal Rule of Civil Procedure 50(a).
. In Open Court, the Court denied Defendant’s Rule 50(a) motion as to all issues but the time-bar issues addressed herein.
. Plaintiff argued in Open Court that her EEOC charge was timely because a May 2008 incident brings this case within the "continuing violation doctrine.” Because of the Court’s disposition of this Motion, the Court does not address that argument.
. If the EEOC had dismissed Plaintiff's claim as untimely, that in and of itself would not have prevented Plaintiff from bringing suit. 42 U.S.C. § 2000e-5(f) ("If a charge filed with the Commission pursuant ... is dismissed by the Commission ... the Commission ... shall so notify the person aggrieved and ... a civil action may be brought against the respondent named in the charge.’’).
. To the extent the County is arguing that, due to the 2007/2008 date issue, the Court should disregard the EEOC’s timeliness determination for purposes of determining whether Plaintiff's intake questionnaire can be deemed to be a charge, as addressed below, that argument is of no consequence to the Court's analysis, as the Court does not rely here on the EEOC's timeliness determination.
. Moreover, Plaintiff's formal charge states that Plaintiff "declare[d] under penalty of perjury” as to the stated facts. [Dkt. 59-1.] "A charge is considered 'verified' when it is ‘sworn to or affirmed before a notary public ... or supported by an unsworn declaration in writing under penalty of perjury.”
Louis v. Ruis Inventory Specialists, LLC,
No. 08-2662,
. The County incorrectly states this case is an Eastern District of Virginia case, from the Richmond division. (Supplemental Memorandum [Dkt. 78] at 10.) It is from the Western District, Danville division.
