Lead Opinion
Betty Black is a former employee of SettlePou, and after a jury found that SettlePou had misclassified Black as exempt from the Fair Labor Standards Act (FLSA), Black became eligible for an award of unpaid overtime wages. In computing the overtime payment award, the district court applied the “Fluctuating Workweek” (FWW) method of calculating overtime by multiplying the number of overtime hours Black worked by one-half of her regular rate of pay. Black contends that the FWW method of calculating overtime is not warranted here, and we agree. We therefore REVERSE the ruling of the district court, VACATE the amount of actual damages awarded to the plaintiff and REMAND for recalculation and entry of an appropriate judgment. We further VACATE the award of liquidated damages and the amount of attorney’s fees and REMAND for reconsideration.
FACTS AND PROCEDURAL HISTORY
Betty Black was employed as a legal secretary and paralegal at the Dallas law firm SettlePou, P.C. from 2005-2010. SettlePou first hired Black in 2005 as a non-exempt legal secretary, a position in which she received a fixed salary and overtime premiums at a rate of time and one-half her regular rate of pay in addition to her salary if she worked more than forty hours per week. Black was promoted to paralegal in 2006, and remained a nonexempt employee, as defined by the Fair Labor Standards Act, 29 U.S.C. §§ 201-19 (FLSA), earning overtime at one and one-half her regular rate of pay. In 2007, SettlePou informed Black that she was to begin supervising one of their legal secretaries, therefore, she would be reclassified as exempt. Black became ineligible for overtime pay as an exempt employee. Immediately following her reclassification Black complained both verbally and in writing to her supervisor, Karl Morgan who was a partner with SettlePou, and to SettlePou’s Human Resources Directors stating that she thought she should be paid overtime for her extra hours worked. Black was terminated in 2010 and she filed suit against SettlePou on behalf of herself and all other similarly situated paralegals for violations of the FLSA.
The collective action suit alleged that SettlePou had misclassified Black as an exempt employee and sought damages for unpaid overtime wages, liquidated damages, back pay, and emotional pain and suffering. Black also claimed that SettlePou had terminated her in retaliation for her complaints about the lack of overtime pay. A jury found that SettlePou had willfully violated the FLSA by misclassifying Black as exempt from overtime pay and that she was owed 274 hours of overtime pay. The jury also found that SettlePou did not unlawfully retaliate against Black.
After the jury rendered its verdict, the district court calculated the amount of overtime premiums owed to Black by multiplying her 274 overtime hours by one-half of her hourly pay rate of $28.89
STANDARD OF REVIEW
This Court reviews the district court’s findings of fact only for clear error. Lee v. Coahoma Cnty.,
In a miselassification case, once the fact finder has established that the employee is due unpaid overtime, the proper determination of the regular rate of pay and overtime premium to which an employee is entitled is a question of law. Ransom v. M. Patel Enterprises, Inc.,
“A district court’s determination of attorneys’ fees is reviewed for abuse of discretion, and the findings of fact supporting the award are reviewed for clear error.” McClain v. Lufkin Indus., Inc.,
DISCUSSION
A. Overtime Pay
The FLSA sets the standard workweek at forty hours and requires employers to pay non-exempt employees no less than one and one-half times their regular rate of pay for any hours worked in excess of forty. 29 U.S.C. § 207(a)(1). The FWW is one method of satisfying the FLSA’s overtime pay requirement. Samson v. Apollo Resources, Inc.,
After the trier of fact has found that a miselassified employee is due overtime pay, the court must determine as a matter of law whether to apply the standard method of calculating the amount of overtime pay using the one and one-half times the regular rate of pay multiplier found in the FLSA, or to apply the FWW multiplier of only one-half of the regular rate of pay. See Ransom,
Courts have rejected the application of Section 778.114 as a basis for applying the FWW method in misclassification cases for various reasons. Some courts have found that the rule on its face is forward looking, and therefore is not a remedial measure. See, e.g., Lamonica,
In rejecting the retroactive application of Section 778.114, courts have relied instead on the Supreme Court’s endorsement of the FWW method in Overnight Motor Trans. Co. v. Missel,
In Ransom v. M. Patel Enterprises, Inc., this Court decided that Section 778.114 cannot be used to support a retroactive damages award in misclassification cases. Ransom,
The question of whether an employer and employee agreed to a fixed weekly wage for fluctuating hours is a question of fact. Id. at -,
The parties’ initial understanding of the employment arrangement as well as the parties’ conduct during the period of employment must both be taken into account in determining whether the parties agreed that the employee would receive a fixed salary as compensation for all hours worked in a week, even though the number of hours may vary each week. Ransom,
1. The Parties’ Initial Understanding
When SettlePou hired Black in 2005, the parties initially agreed that Black would be given a fixed weekly salary and time and one-half of her regular hourly pay for any hours worked beyond forty. When SettlePou reclassified Black as exempt from the overtime requirements of the FLSA in 2007, the parties’ employment agreement changed, raising the issue of whether SettlePou and Black mutually agreed that she would receive a fixed salary to compensate her for fluctuating weekly hours under her new employment arrangement. See Id. at 381,
As directed by Missel, the FWW method may only be applied to calculate overtime premiums when there is a contractual agreement between the employer and the employee that the employee will be paid a fixed weekly wage for hours that fluctuate from week to week.
The payroll records Black received from SettlePou also support her testimony that she understood that her fixed weekly pay was intended to compensate her for a regular schedule of hours per week. Black’s payroll records show that she was being compensated for “full time employment” and SettlePou’s own Employee Handbook defines “[f]ull-time” as “[a]ny employee who is regularly scheduled to work thirty-seven and one-half (37/&) hours per week.” An employee who is expected to work a regular schedule of hours is not typically paid by a FWW method, since by definition the FWW requires that the employee be expected to work fluctuating weekly hours.
Black’s statements at trial regarding her understanding that she was to work a regular schedule are starkly different than was the case in Ransom, in which the plaintiff-employees testified that they knew they were expected to work fluctuating hours when they applied for their jobs. Id. at 383,
2. The Parties’ Course of Conduct
The parties’ conduct during the period of employment may also be determinative of whether the parties agreed that a fixed salary would compensate the employee for a fluctuating schedule of hours worked each week. Singer,
Black testified that she expected to work a set schedule of 37/6 hours every week, and the record evidence shows that when Black found herself working more than that number she lodged both verbal and written complaints with her supervisor and SettlePou’s Human Resources Directors about the fact that her pay did not compensate her for the extra work. Black’s conduct in asserting that she should be receiving additional pay for the extra hours worked distinguishes this case from Umikis-Negro, in which the court found a FWW was established by the parties’ course of conduct when the employee accepted her fixed weekly pay no matter how many hours she worked and never asked for any additional overtime pay.
By immediately and repeatedly voicing her disagreement with her lack of overtime pay after being reclassified as exempt, Black did much, short of quitting her job, to show that she did not agree that her fixed weekly salary was intended to compensate her for all of the hours she worked each week. Accordingly, it was clear error for the district court to apply the overtime calculation method found in Missel and Blackmon.
B. Liquidated Damages and Attorney’s Fees
In cases of FLSA violations, the FLSA provides for actual damages in unpaid overtime as well as an “additional equal amount as liquidated damages.” 29 U.S.C. § 216(b). A district court may decline to award liquidated damages if the court finds that the employer “acted in good faith and had reasonable grounds to believe that its actions complied with the FLSA.” Singer,
Under the FLSA, an employer who violates the statute is also required to pay attorney’s fees. 29 U.S.C. 216(b) (“The court ... shall, in addition to any judgment awarded to the plaintiff or plaintiffs, allow a reasonable attorney’s fee to be paid by the defendant....”); Singer,
Plaintiffs seeking attorney’s fees have the burden of showing the reasonableness of the hours billed and that the attorneys exercised billing judgment. Saizan,
This Court has held that “the most critical factor in determining an attorney’s fee award is the degree of success obtained.” Id. at 799 (citing Singer,
CONCLUSION
In summary, we hold the record evidence shows that there was no agreement between Black and SettlePou that Black would receive a fixed weekly wage to work fluctuating hours. Therefore, under Missel and Blackmon there is no basis on these facts for applying the FWW method of calculating Black’s overtime premiums using the half-time multiplier. Accordingly, the amount of damages the district court awarded as overtime pay is clearly erroneous. We REVERSE the ruling of the district court, VACATE the amount of actual damages, and REMAND for recalculation consistent with this opinion. We further VACATE the liquidated damages award and attorney’s fees award and REMAND for recalculation of those awards.
Notes
. The parties stipulated at trial that Black's hourly pay rate was $28.89 per hour.
. 29 C.F.R. 778.114(a) explains how and under what circumstances an employer may compensate an employee under a FWW:
An employee employed on a salary basis may have hours of work which fluctuate from week to week and the salary may be paid him pursuant to an understanding with his employer that he will receive such fixed amount as straight time pay for whatever hours he is called upon to work in a workweek, whether few or many. Where there is a clear mutual understanding of the parties that the fixed salaty is compensation (apart from overtime premiums) for the hours worked each workweek, whatever their number, rather than for working 40 hours or some other fixed weekly work period, such a salary arrangement is permitted by the Act if the amount of the salary is sufficient to provide compensation to the employee at a rate not less than the applicable minimum wage rate for every hour worked in those workweeks in which the number of hours he works is greatest, and if he receives extra compensation, in addition to such salary, for all overtime hours worked at a rate not less than one-half his regular rate of pay. Since the salaty in such a situation is intended to compensate the employee at straight time rates for whatever hours are worked in the workweek, the regular rate of the employee will vary from week to week and is determined by dividing the number of hours worked in the workweek into the amount of the salary to obtain the applicable hourly rate for the week. Payment for overtime hours at one-half such rate in addition to the salary satisfies the overtime pay requirement because such hours have already been compensated at the straight time regular rate, under the salary arrangement.
. In its Judgment issued January 20, 2012 the district court provided the following statement regarding its calculation of damages:
It is therefore ORDERED, ADJUDGED, AND DECREED that judgment is rendered for Betty Black and that Betty Black have and recover the sum of actual damages in the amount of THREE THOUSAND NINE HUNDRED FIFTY-SEVEN DOLLARS AND NINETY-THREE CENTS ($3,957.93) from SettlePou, P.C. These damages for overtime wages are calculated by multiplying 274 hours (as found by the jury) by half of Betty Black’s regular rate of $28.89 (as stipulated by the parties at trial on November 10, 2011).
Black promptly filed a Motion to Alter or Amend Judgment. The district court denied her motion in a Memorandum Opinion and Order dated August 12, 2012 without any further explanation:
In Betty Black’s Motion to Alter or Amend Judgment (Doc. No. 110), she contends that the proper method of calculating Betty Black’s unpaid overtime compensation is at a one-and-one-half-times rate and that the judgment should be amended accordingly. The Court disagrees. Betty Black’s Motion to Alter or Amend Judgment (Doc. No. 110) is DENIED.
. Plaintiffs correctly point out that the district court judge stated during trial that he was "going to follow the Blackman [sic] case.” Therefore, this Court presumes the district court intended to follow the rule in Blackmon when applying the FWW method, which requires a finding that “the employer and the employee have agreed on a fixed salary for varying hours.”
. Appellees contend that the only requirement necessary to establish a FWW is an understanding that the employee would receive a salary rather than hourly wages, regardless of the workweek. As authority for this proposition Appellees cite Tolentino v. C & J Spec-Rent Servs. Inc.,
. SettlePou’s employee handbook does explain that "[e]xempt employees are paid a salary for performance of their jobs and are not eligible for compensatory time off or overtime pay for time worked in excess of their standard workweek.” SettlePou’s statement of policy that exempt employees are not compensated for overtime, however, sheds no light on whether full time paralegal employees such as Black were expected to regularly work overtime or a fluctuating schedule. As this Court held in Ransom, the FWW may only be applied when the employee is paid a "weekly wage and [is] expected to work fluctuating hours.”
. The Johnson factors are: (1) the time and labor required; (2) the novelty and difficulty of the issues in the case; (3) the skill requisite to perform the legal services properly; (4) the preclusion of other employment by the attorney due to acceptance of the case; (5) the customary fee charged for those services in the relevant community; (6) whether the fee is fixed or contingent; (7) time limitations imposed by the client or the circumstances; (8) the amount involved and the results obtained; (9) the experience, reputation, and ability of the attorneys; (10) the undesirability of the case; (11) the nature and length of the professional relationship with the client; and (12) awards in similar cases. Johnson v. Georgia Highway Exp., Inc.,
. The district court stated that the following Johnson factors had already been considered in calculating the proper lodestar: the time and labor involved, the skill required to perform the legal services properly, and the experience, reputation and ability of counsel. It further found that the Defendant's admission of misclassifying Black, and the fact that the parties heavily contested the proper method of calculating overtime payments, both warranted an upward adjustment of the lodestar. It further noted that SettlePou had previously been a source of referrals for Black’s attorneys' law firm, a fact that also weighed against a reduction of the lodestar amount.
Concurrence Opinion
concurring:
I concur but emphasize how unusual this case is. When the same salary is paid for
From the time Black began to work for this law firm in 2005, she was paid a fixed salary and any overtime hours were kept weekly for her compensation — at one and a half times the hourly wage. In 2007 she was told that she had supervisor duties and would no longer be paid for overtime work. But except to term her exempt from overtime pay, nothing else changed about her employment terms or compensation. Only then she was not paid anything for overtime work.
Black did not agree. She complained repeatedly. And when the parties came to this trial, they stipulated on the hourly wage ($28.89) as 1/40 of the weekly wage ($1,153.77). They agreed that the weekly wage was paid for only 40 hours. Black’s complaint for not being paid anything for her overtime hours was justified. And so is the judgment of this court.
