1997 Tax Ct. Memo LEXIS 591 | Tax Ct. | 1997
1997 Tax Ct. Memo LEXIS 591">*591 P contributed 236 films to a charitable organization. In accord with an appraisal, P placed a $236,000 value on the films. R, in the process of examining P's contributions, had X, an in-house engineer, value the films. X opined that the films had no (zero) value. R then hired Y, an outside "independent" expert, to value the films. Finally, R had Z, another in-house engineer, value the films. Z opined that 118 of the 236 films were damaged and were of no value. Z also opined that P had correctly valued at $1,000 per film those of the films that were not damaged. R's notice of deficiency to P was based on Z's valuation. P obtained the valuation reports (reports) of the in- house engineers (X and Z), but Y's report was not provided to P.
In the context of pretrial discovery P sought a copy of Y's report. R refused to turn over the report on the grounds that P was seeking to go behind the notice of deficiency, citing
HELD: In the context of this case, P is not seeking to "go behind the notice of deficiency" and is entitled to discover and obtain a copy of Y's report.
MEMORANDUM OPINION
GERBER, JUDGE: We must decide: (1) Whether, in a pretrial discovery setting, it was appropriate for respondent to refuse to produce a document on the ground that petitioner is not entitled to go behind the notice of deficiency determination, and (2) whether petitioner is entitled to discover a pre-deficiency-notice report of respondent's expert who will not be called as a witness.
BACKGROUND
Petitioner moved to compel production of an1997 Tax Ct. Memo LEXIS 591">*593 independent expert's report obtained by respondent during the examination process. On his 1990 and 1991 Federal income tax returns, petitioner claimed deductions in the amounts of $76,000 and $160,000, respectively, for the donation of 236 films to the Institute for the Advanced Study of Human Sexuality of the Exodus Trust, a charitable organization. Seventy-six films were donated in 1990 and 160 films in 1991. The films are 8-millimeter, silent, black and white films which contain erotic material produced in the United States and Europe between 1925 and 1950. Petitioner obtained a $236,000 appraisal valuing each of the 236 films at $1,000. Petitioner claimed charitable contribution deductions in the amounts of $74,667 and $66,513 for 1990 and 1991, respectively, and claimed a carryover charitable deduction of $97,641 to 1992.
During the examination of petitioner's 1991 and 1992 income tax returns, and before issuance of the notice of deficiency, respondent utilized an in-house valuation engineer (first engineer), who contacted petitioner's appraiser regarding the method of valuation used in determining the $236,000 value. According to the first1997 Tax Ct. Memo LEXIS 591">*594 engineer's report, petitioner's appraiser determined the films' value using a comparable sales method. Petitioner's appraiser apparently would not reveal the comparable films to respondent's first engineer because the "sales * * * would be illegal, since the films in question were pornographic, and cannot be sold in the market place." The first engineer recommended a zero value for the 236 films donated by petitioner. Petitioner received a copy of the first engineer's report pursuant to a Freedom of Information Act (FOIA) request by petitioner's accountant. It is not apparent when petitioner received the first engineer's report.
Next, respondent hired an outside independent expert (independent expert), who valued the films in question and provided respondent with a report (expert report). That expert report is the subject of petitioner's motion to compel. Petitioner was not informed of the contents or given a copy of respondent's independent expert report.
Respondent then had another in-house valuation engineer (second engineer) to value the films. The second engineer provided an Engineering and Valuation Report (in-house report) on the donated films. The second engineer, after physical1997 Tax Ct. Memo LEXIS 591">*595 inspection of the films, found that approximately 50 percent of the films had deteriorated due to oxidation of the celluloid. According to the second engineer, the cost to return the damaged films to usable condition would be at least $2,000 per film. Given petitioner's claimed $1,000-per-film value, the second engineer concluded that repair of the damaged films would not be economically feasible and, thus, the damaged films had no value. The second engineer recommended that respondent disallow the value that petitioner assigned to the damaged films, and therefore that petitioner's claimed $236,000 contribution deduction be reduced by 50 percent to $118,000. The in-house report also contained the opinion that a $1,000 value was an acceptable fair market value for the films that were in good physical condition. The second engineer's in-house report was provided to petitioner.
In the notice of deficiency, respondent, apparently relying on the second engineer, determined that petitioner was entitled to claim a total of $118,000 as charitable deductions in 1991 and 1992 for the contribution of the 236 donated films. On the basis of that determination, respondent1997 Tax Ct. Memo LEXIS 591">*596 disallowed the other half of the claimed deductions in the amount of $118,000, resulting in deficiencies for petitioner's 1990 and 1991 taxable years. Thereafter, petitioner, who at the time resided in Akron, Ohio, filed a petition with this Court.
In a letter to respondent's counsel dated April 21, 1997, petitioner requested documents relating to the appraisal of the donated films. Respondent refused to turn over the expert report and objected to production. On June 2, 1997, petitioner filed a motion to compel production of documents relating to the appraisal of the donated films. Also, on June 2, 1997, respondent filed a motion for leave to file amendment to answer to petition asserting as a new matter that petitioner did not own the donated films and was not entitled to any charitable deductions with regard to the films. This case had been scheduled for trial in Cleveland, Ohio, on June 2, 1997, and was continued, and respondent's motion to amend the answer remains outstanding.
Petitioner also filed a FOIA request with the Internal Revenue Service seeking a copy of the expert report. Petitioner argues that he would be entitled to the independent expert report under FOIA and1997 Tax Ct. Memo LEXIS 591">*597 that pursuing his motion to compel here causes a delay in the FOIA matter. The FOIA matter, however, is separate from this proceeding and outside this Court's jurisdiction and therefore has no effect on discovery issues before this Court.
Respondent, in addition to other grounds, contends that petitioner's motion to compel production of documents is untimely under Rule 70(a)(2). 1 Rule 70(a)(2) requires discovery to be completed, unless otherwise authorized by the Court, no later than 45 days prior to the date set for call of the case from a trial calendar. Respondent argues that the case was calendared for trial on June 2, 1997, and that discovery had to be completed 45 days prior to that date, April 18, 1997. Accordingly, respondent maintains that petitioner's request for documents on April 21, 1997, was not timely. By order of this Court, this case was stricken from the June 2, 1997, calendar. Petitioner subsequently filed the motion to compel production of documents at issue here. Accordingly and due to the continuance of the trial1997 Tax Ct. Memo LEXIS 591">*598 in this case, it is now irrelevant that petitioner's discovery request may have been served late, and respondent's timeliness concerns are moot.
Petitioner requested production of appraisal documents with reasonable particularity in accordance with Rule 72, and respondent objected to production. Thereafter, petitioner properly filed the motion to compel production of documents pursuant to Rule 72. Petitioner asks for production of respondent's expert report obtained prior to the issuance of the deficiency notice. Respondent contends that the expert report was not used in the deficiency determination. Additionally, respondent points out that the second engineer's report, which was used as the basis for the deficiency determination, was made available to petitioner. Respondent also notes that the independent expert will not be called by respondent as an expert witness at any trial.
Petitioner's discovery request for the expert report did not contain any delineation of a1997 Tax Ct. Memo LEXIS 591">*599 specific purpose for the request or intended use of the document. Following his motion to compel production of the expert report, petitioner was informed by respondent that he was not entitled to discovery of the requested expert report because such discovery would permit petitioner to go behind the notice of deficiency in violation of the principles expressed in
As a general rule, this Court will1997 Tax Ct. Memo LEXIS 591">*600 not look behind a deficiency notice to examine the evidence used by the Commissioner in making the determination or respondent's motives, administrative policy, or procedures.
It is unnecessary, however, to decide whether an exception to the principle of
The standards governing discovery of documents are set out in Rule 70. Rule 70(b) provides that "The information or response sought through discovery may concern any matter not privileged and which is relevant to the subject matter involved in the pending case." Information that would be inadmissible at trial is discoverable1997 Tax Ct. Memo LEXIS 591">*602 if the information appears reasonably calculated to lead to the discovery of admissible evidence. Rule 70(b). The party objecting to discovery has the burden of establishing that the documents sought by the other party are not relevant or that they are otherwise not discoverable.
Respondent attempts to carry that burden by contending that petitioner is not entitled to obtain discovery to show whether the notice is arbitrary or capricious. We have relied on the rule in
The question of whether the deficiency notice is arbitrary or capricious was not placed in issue in this case. Petitioner made no allegation other than that respondent's valuation of the donated films was in error. The principle of Greenberg's Express is appropriate when taxpayers improperly seek to go behind the deficiency notice. Due to our holding1997 Tax Ct. Memo LEXIS 591">*604 on this point, it is unnecessary to consider whether petitioner's constitutional claim is an exception to the Greenberg's Express general rule. A request for production of an expert report obtained by the Commissioner in the pre-deficiency-notice examination of a taxpayer's return is not per se an attempt to go behind the notice or a challenge to the basis for a deficiency determination. The rule that we will not look behind the notice of deficiency does not alone preclude discovery of pre- deficiency-notice matter. Respondent's use of the general rule in
The expert report is relevant to the subject matter of this case and appears reasonably calculated to lead to admissible evidence, which is the threshold requirement of Rule 70(b). The only issue presented in this case concerns the fair market value of the donated films. The expert report appears to relate to the value of the films and is relevant. Although petitioner may not be able1997 Tax Ct. Memo LEXIS 591">*605 to offer respondent's expert report into evidence and it may be inadmissible for other reasons, that aspect does not preclude discovery of the expert report under Rule 70(b) as long as the expert report appears reasonably calculated to lead to the discovery of admissible evidence.
Respondent also argues that the expert report is not discoverable under
Our Rules of Practice and Procedure do not contain a similar limitation on the discovery of a nontestifying expert witness' report. Respondent contends that this Court should adopt a discovery rule similar to
Rule 71(d)(1) provides for discovery relating to experts who are to be called as witnesses at trial and requires that a party intending to call such an expert answer interrogatories about the expert or produce an expert report. Rule 71(d)(1) provides:
By means of written interrogatories in conformity with this Rule, a party may require any other party (A) to identify each person whom the other party expects to call as an expert witness at the trial of the case, giving the witness' name, address, vocation or occupation, and a statement of the witness' qualifications, and (B) to state the subject matter and the substance1997 Tax Ct. Memo LEXIS 591">*607 of the facts and opinions to which the expert is expected to testify, and give a summary of the grounds for each such opinion, or, in lieu of such statement to furnish a copy of a report of such expert presenting the foregoing information.
Notes of the Rules Committee to Rule 71(d) state that the complex discovery provisions relating to experts in
Respondent maintains that the rules of evidence in the Federal Rules of Civil Procedure are applicable to Tax Court proceedings pursuant to Rule 143. Rule 143 governs the question of admissibility of evidence at trial. The Notes of the Advisory Committee on the 1970 amendments of the Federal Rules of Civil Procedure contain the explanation that
repudiate the few decisions that have held an expert's information privileged simply because of his status as an expert, e.g.,
If we were to follow the FRCP for guidance in this matter, the critical question that would have to be answered is whether the expert report in question was obtained by respondent in anticipation of litigation or preparation for trial.
The question of whether the expert report here was prepared in anticipation of litigation is a concept that is regularly dealt with in connection with the work product doctrine. See
Litigation is frequently anticipated prior to the time a lawsuit is actually commenced. To show that a document was prepared in anticipation of litigation "A litigant must demonstrate that the documents were created 'with a specific claim supported by concrete facts which would likely lead to the litigation in mind,' not merely assembled in the ordinary course of business or for other nonlitigation purposes." Linde Thomson Langworthy Kohn & Van Dyke, P.C. v. Resolution Trust Corp., 5 F.3d at 1515 (quoting
Respondent, contrary to the position he argues here, has argued that materials accumulated prior to the issuance of the notice of deficiency are not1997 Tax Ct. Memo LEXIS 591">*611 in anticipation of litigation. See
By way of analogy, in cases where grand jury information was being used by the Government in connection with a related civil matter, it was required, among other things, that the disclosure of grand jury information be "preliminarily to or in connection with a judicial proceeding".
the Rule contemplates only uses related fairly directly to some identifiable litigation, pending or anticipated. Thus, it is not enough to show that some1997 Tax Ct. Memo LEXIS 591">*612 litigation may emerge from the matter in which the material is to be used, or even that litigation is factually likely to emerge. * * *
It follows that disclosure is not appropriate for use in an IRS audit or civil tax liability, because the purpose of the audit is not to prepare for or conduct litigation, but to assess the amount of tax liability through administrative channels. * * *
See also
We accept the general concept that, normally, the audit or examination process is not conducted in anticipation of litigation. If a particular matter has been singled out for litigation and Government lawyers become involved to begin formulating trial strategy, then it is possible that some part of the audit or examination process may be in anticipation of litigation, and documents prepared may also be protected under the work product doctrine.
In the case before us, neither party appears to have anticipated litigation before the issuance of the notice of deficiency. In particular, respondent's first engineer, after 1997 Tax Ct. Memo LEXIS 591">*613 inability to obtain information from petitioner's expert, reached a zero value. Respondent, however, was not content with that result and obtained the expert report of an outside expert. In that connection, the report of the first engineer came into petitioner's possession, but there is no indication in the information provided by the parties whether it was received by petitioner before or after the issuance of the notice of deficiency. The outside expert's report was not provided to petitioner and, for reasons which are not apparent, respondent obtained the assistance of the second engineer, whose report was provided to petitioner.
Accordingly, there has been no adequate showing that respondent and/or petitioner anticipated litigation at the time the independent expert's assistance was sought and used and his expert report issued to respondent. In other words, no controversy had been formulated between the parties until, at very least, the second engineer's report was provided to petitioner. Also there is no indication that respondent's lawyers were involved in the administrative process at the time the independent expert was hired and/or the time the independent expert issued the1997 Tax Ct. Memo LEXIS 591">*614 expert report. Under those circumstances, we are unable to find that the expert report was prepared in anticipation of litigation or at the direction of respondent's legal representative. Therefore, the expert report would not be protected under the work product doctrine.
Accordingly, the outcome of this discovery dispute would be the same if we followed
Respondent has not established that the expert report is in any way privileged. Nor has respondent argued that the expert report is irrelevant and/or that the expert report is not reasonably calculated to lead to the discovery of admissible evidence. Accordingly, petitioner's motion to compel production of the expert*615 report will be granted.
An appropriate order will be issued.
Footnotes
1. All Rule references are to the Tax Court's Rules of Practice and Procedure, and all section references are to the Internal Revenue Code in effect for the period under consideration, unless otherwise indicated.↩