Arlene Galdamez appeals the district court’s denial of her motion for a new trial following a defense verdict in her Title VII ease against the United States Postal Service. We treat Galdamez’s timely appeal from denial of the new trial motion as an appeal from final judgment.
See
11 Charles Alan Wright, Arthur R. Miller, & Mary Kay Kane, Federal Practice & Procedure § 2818, at 191-93 (1995);
accord Medrano v. City of Los Angeles,
I
Factual and Procedural Background
Arlene Galdamez was born in Honduras and speaks English with a discernible accent. She began working for the Postal Service in 1983. In late 1993, she took over as postmaster in Willamina, Oregon. Galdamez immediately began to make a number of changes designed to bring the Willamina office into line with Postal Service regulations. For example, she insisted on timely payment of post office box fees, prohibited non-employees from entering non-public areas, and insisted on returning incorrectly addressed mail even when carriers knew how to deliver it. These changes were met by hostility and opposition from both customers and other postal workers. Customers complained to Jim Bogroff, her immediate supervisor, as well as William Jackson, the District Manager for Oregon. Local media also devoted considerable coverage to the controversy-
Galdamez, however, perceived a good deal of this hostility as stemming from her race, national origin, and accented English. Throughout her time in Willamina, she endured offensive verbal comments from customers and community members, references in local newspapers to her accent and foreign birth, direct and indirect *1019 threats to her safety, and vandalism to her car. According to Galdamez, her reports of harassment and requests for assistance were rebuffed by Bogroff and other Service managers.
Community opposition culminated in a petition drive and a “town hall” meeting, held on March 26, 1997, aimed at removing Galdamez from her position. The petition and meeting were organized by Ron “Chris” Greenhill, a postal customer whose mail was delayed at the post office for some time because the Greenhills did not have a proper mail receptacle at their rural address. Despite requests from Galda-mez, neither Bogroff nor Jackson attended the community meeting to defend her, and Jackson made a number of comments critical of her performance in interviews with local and regional newspapers. 1
At around the same time, the Postal Service initiated a disciplinary investigation of Galdamez based on complaints that she was “rude” and that her insistence on regulatory compliance undermined good customer service. On March 21, 1997, Bo-groff held an investigative interview with Galdamez and her representative, Bob Bernal. 2 During that meeting, Galdamez insisted that a great deal of the community criticism was motivated by her foreign birth and accent rather than her performance as postmaster. Several days later, Bogroff notified Galdamez that she was being placed on administrative leave effective April 1, 1997, and prohibited her from entering non-public areas of the post office. Bogroff then proposed formal discipline by way of a “Letter of Warning in Lieu of Time-Off Suspension,” which Jackson later approved.
Galdamez filed this action in district court alleging race, color, and/or national origin discrimination in violation of Title VII. The parties consented to trial before a magistrate judge, 3 who entered a stipulated pretrial order setting forth the pertinent claims and issues of fact for trial. Following the close of evidence, Galdamez made an oral motion to amend the pretrial order to include a retaliation claim, which the district court denied. The district court also refused to give a requested jury instruction on the Postal Service’s potential liability for failing to investigate and remedy harassment at the hands of customers and community members..
During deliberations, the jury sent a note to the judge seeking clarification of the special verdict form. In response, the district court gave the jury a modified special verdict form and additional instructions requiring the jury to decide whether discrimination occurred, and if so, to specify which of Galdamez’s three primary supervisors — Bogroff, Jackson, and John Fusco, who substituted for Bogroff during part of 1996 — had intentionally discriminated against her. The jury returned a verdict for the Postal Service, finding that Galdamez had not “established by a preponderance of the evidence that her national origin was a motivating factor in any adverse employment action on the part of her supervisors that affected the terms *1020 and conditions of her employment.” Finding no discrimination, the jury did not reach the specific questions as to each supervisor’s role. The jurors also submitted a handwritten note with their verdict stating their unanimous conviction that the Postal Service had subjected Galdamez to some “adverse employment action.” The district court denied Galdamez’s motion for a new trial, and this timely appeal followed.
II
Standard of Review
We review the district court’s denial of Galdamez’s new trial motion for abuse of discretion.
Ostad v. Or. Health Scis. Univ.,
III
Analysis
A. Motion to Amend the Pretrial Order
Following the close of evidence, Galdamez moved to amend the pretrial order to include a retaliation claim. According to Galdamez, evidence emerged at trial that the Postal Service had subjected her to various retaliatory actions after Ron Gates, Galdamez’s second official representative in disciplinary proceedings, told Bogroff that an EEO investigation might result from the attempt to discipline Galdamez. The district court, noting that the disciplinary process started well before Gates made the comment, and thus could not have been instituted in retaliation for it, denied the motion for lack of evidence to support the claim.
Galdamez had the burden of showing that an amendment to the pretrial order was necessary to prevent “manifest injustice.”
See
Fed.R.Civ.P. 16(e);
Byrd v. Guess,
Even if the evidence was sufficient to support a retaliation claim, the district court did not abuse its discretion in denying the motion. Galdamez had all of the essential evidence she identified in support of the claim well before entry of the pretrial order. However, she did not file her motion until after the close of evidence, and thereby deprived the Postal Service of any opportunity to present additional evidence or examine witnesses on this issue. Had the district court granted the motion, the Postal Service would have been able to respond to the retaliation claim only in closing argument. The Postal Service thus may have been prejudiced by the modification and would not have been able to cure that prejudice effectively.
See Byrd,
We conclude that Galdamez has not shown the requisite manifest injustice.
B. Mixed Motive Instruction
Galdamez contends that the district court failed to give a mixed motive instruction despite sufficient evidence.
4
*1021
The district court’s formulation of jury instructions is reviewed for abuse of discretion, as is the sufficiency of the evidence to support a mixed motive instruction.
See Costa v. Desert Palace, Inc.,
The evidence in the record was sufficient to support a mixed motive instruction.
See Stegall v. Citadel Broad. Co.,
In any event, any instructional error here was more likely than not harmless.
See Swinton v. Potomac Corp.,
C. Employer Liability for Customer Harassment
Galdamez claims that the district court erroneously refused to instruct the jury on the Postal Service’s duty to investigate and remedy actionable harassment by customers and community members. “A party is entitled to an instruction about his or her theory of the case if it is supported by law and has foundation in the evidence.”
Jones v. Williams,
The district court erred as a matter of both law and fact in refusing the instruction. An employer may be held liable for the actionable third-party harassment of its employees-where it ratifies or condones the conduct by failing to investigate and remedy it after learning of it.
See, e.g., Little v. Windermere Relocation, Inc.,
The district court also erred in concluding that Galdamez’s position as postmaster relieved the Postal Service of responsibility to investigate and prevent harassment. Title VII prohibits racial and national origin discrimination by an employer “against any individual with respect to [her] compensation, terms, conditions, or privileges of employment,” 42 U.S.C. § 2000e-2(a)(l) (emphasis added), and makes no relevant distinctions between managerial and other employees. See 42 U.S.C. § 2000e(f) (defining “employee” as “an individual employed by an employer,” subject to certain exceptions inapplicable here); see also Little, 301 *1023 F.3d at 964 (holding employer liable for failing to address rape of management-level employee). Galdamez is as entitled as any other employee to the protections of Title VIL The district court erred to the extent that it concluded otherwise.
Finally, the evidence was sufficient to support jury instructions on both a hostile work environment and employer liability. To make out a hostile work environment claim, Galdamez must show (1) that she was subjected to verbal or physical conduct based on her race or national origin; (2) that the conduct was unwelcome; and (3) that the conduct was “sufficiently severe or pervasive to alter the conditions of [her] employment and create an abusive work environment.”
Vasquez v. County of Los Angeles,
Properly instructed as to these requirements, a reasonable jury could have found that Galdamez experienced a hostile work environment based on her national origin. Galdamez began to receive hostile comments from customers and other residents based on her race, accent, and national origin almost immediately upon taking the job in Willamina. Several customers, including the mayor, expressed displeasure with having a Hispanic postmaster or criticized her accented English. One local newspaper referred to Galdamez’s “thick accent from her native Honduras” in explaining that she had not “made friends in some quarters” and was the object of an ouster campaign. Supervisor John Fusco made notes of a conversation with the mayor in which he referred to “culture” and “prejudice,” but could not recall why at the time of trial.
A reasonable jury also could have found that the community’s treatment of Galda-mez was both subjectively and objectively severe or pervasive. Galdamez received threats to her life and safety, including an anonymous letter promising to “get rid of you foreigner.” A customer warned Gal-damez that Willamina was a “redneck town,” and that “[e]veryone” would get together and “come and kill [her]” if she persisted in trying to enforce postal regulations. Galdamez’s subordinates also recalled hearing of at least two other similar threats, and one postal worker gave Galda-mez a list of townspeople who would “not think twice” about “get[ting] together and kill[ing]” her. Greenhill, one of the primary organizers of the mass meeting, told a local newspaper that he did not want Galdamez to be present because he “didn’t want her tarred and feathered on the spot [and] didn’t want this to turn into a public lynching.” Finally, Galdamez’s car was vandalized in the post office lot, an act that Ron Gates thought may have been racially motivated. Other Postal Service employees confirmed at trial that they thought Galdamez’s difficulties stemmed from community prejudice.
These comments and acts took place over the course of three years, and included not only offensive remarks, but also
*1024
racially charged references to potential mob violence, indirect threats to physical safety, and property damage. In context, it is somewhat difficult to disentangle the acts explicitly based on Galdamez’s national origin from those that may have had some other motivation.
6
Nonetheless, considering all of the circumstances, a jury reasonably could have found that Galda-mez was subjected to unwelcome, severe, and pervasive national origin harassment that affected the terms and conditions of her employment,
see Vasquez,
The evidence also supported an instruction on the Postal Service’s potential liability for failing to investigate and remedy the harassment. Once the Postal Service actually knew (or reasonably should have known) about what Galdamez was experiencing, it was required to “undertake] remedial measures ‘reasonably calculated to end the harassment.’ ”
McGinest,
Galdamez testified that she informed her superiors almost immediately after taking office in 1994 of customer harassment based on her accent and national origin. 7 When Galdamez first complained of the harassment, Bogroff told her Willamina was a “redneck town” and that she was *1025 “tough” enough to deal with the treatment. Jackson testified that postmasters were expected to “grin and bear” racist remarks and harassment, at least up to the point where law enforcement involvement became necessary. These same supervisors also testified that they did not know whether they had any specific obligation to look into racial harassment, or special procedures for confronting it, as they did in the context of sexual harassment. This evidence suggests that the Postal Service’s response to Galdamez’s difficulties was limited at best.
On the other hand, there was some evidence that Galdamez’s superiors did respond, specifically by offering Galdamez a position in a town with a larger Hispanic community and by arranging for a diversity specialist to inquire into the situation. They did so, however, only in conjunction with imposing formal discipline against Galdamez. Weighing all the evidence, a reasonable jury could have found that the harassment was actionable, that management-level Postal Service employees knew or should have known about it while it was happening, and that they nonetheless failed to take steps reasonably calculated to end and deter it, at least to the extent such steps were within their power.
See McGinest,
These errors were not harmless. In this , circuit we presume prejudice where civil trial error is concerned, and the burden shifts to the Postal Service to demonstrate “that it is more probable than not that the jury would have reached the same verdict” had it been properly instructed.
Obrey v. Johnson,
D. The Verdict Form’s Emphasis on Named Supervisors
Galdamez raised several objections to the special verdict form, which required jurors to specify which of three named supervisors intentionally discriminated against her. “As long as the ques
*1026
tions are adequate to obtain a jury determination of all the factual issues essential to judgment, the trial court has complete discretion as to the form of the special verdict.”
Saman v. Robbins,
Question 1 on the special verdict form provided:
Has Plaintiff Arlene Graves (Galdamez) established by a preponderance of the evidence that her national origin was a motivating factor in any adverse employment action on the part of her supervisors that affected the terms and conditions of her employment while she was the postmaster in Willamina? Yes_ No X
It was only if the answer to that question was “Yes” that the jury was to specify in Question 2 whether particular supervisors had intentionally discriminated against her. Thus, the jury having found that her national origin was not a motivating factor in any adverse employment action, any deficiency in the form of Question 2 was irrelevant here. 9
E. Changes to the Special Verdict Form After Closing Argument
Galdamez contends that the district court erred by changing the verdict form during deliberations, thereby depriving her of the opportunity to address the verdict form in closing arguments. The district court may have abused its discretion by changing the verdict form after submitting the case to the jury.
See Ruvalcaba v. City of Los Angeles,
IV
Conclusion
For the foregoing reasons, the district court’s denial of Galdamez’s motion for a new trial is AFFIRMED in part, REVERSED in part, and REMANDED for a new trial on her hostile work environment claim and the Postal Service’s potential liability.
Each party shall bear their own costs on appeal.
Notes
. In contrast, when Janet Batchelor, a white postmaster, experienced similar community resistance to operational changes in another rural Oregon town, Jackson and other Service personnel attended a community meeting and provided considerable public support.
. Although postmasters are not union members, they are entitled to a representative from the National Association of Postmasters of the United States during disciplinary proceedings. On March 25, 1997, Ron Gates replaced Bob Bernal as Galdamez's representative.
. All references to the "district coürt” herein refer to proceedings before and rulings by the magistrate judge.
. Galdamez requested a mixed motive instruction based on
Costa v. Desert Palace, Inc.,
If you find that the plaintiff's national origin and/or color was a motivating factor in the defendant's treatment of the plaintiff, the plaintiff is entitled to your verdict, even if you find that the defendant's conduct was also motivated by a lawful reason.... The plaintiff is entitled to damages unless the defendant proves by a preponderance of the evidence that the defendant would have treated plaintiff similarly even if the plaintiff's national origin and/or color had play [szc] no role in the employment decision.
The district court instead instructed the jury that Galdamez had to establish two elements by a preponderance of the evidence:
1) That [Galdamez's] supervisors at' the United States Postal Service subjected [Gal-damez] to adverse employment action that affected the terms and conditions of [her] employment while she was the Postmaster in Willamina, and
2) That [Galdamez's] national origin was a motivating factor in the supervisors' decision to subject [her] to that adverse employment action.
. Although these cases involved hostile work environments created by third-party sexual harassment, the same analysis applies to instances of racial or national origin harassment.
See Nat'l R.R. Passenger Corp. v. Morgan,
. We recently followed the Third Circuit in concluding that there are no “talismanic expressions” of racial animus necessary to sustain a harassment claim, and recognized that racially charged "code words” may provide evidence of discriminatory intent by “sending] a clear message and carrying] the distinct tone of racial motivations and implications.”
McGinest,
. Other testimony suggested that management-level Postal Service personnel first became aware of the harassment in 1997. An employer's liability runs only from the time it knew or should have known of the conduct.
Swenson v. Potter,
. We do not suggest that a new trial be held on all issues raised in the previous trial, but only on the harassment claim and the theory of employer liability that did not go to the jury. In appropriate situations, we may confine a new trial to particular issues.
See, e.g., Ward v. City of San Jose,
. We emphasize that our holding is confined to these narrow facts. Although this is not the case here, it is conceivable that a question asking jurors to identify discrimination on the part of individual
supervisors
could inadvertently limit or otherwise influence the jury's consideration of other questions, including that of liability on the part of the
employer.
Moreover, had Galdamez’s harassment claim also gone to the jury, the special verdict form would have been improper with respect to that claim, because it would have precluded a finding in her favor on the Postal Service's liability for third-party harassment. Finally, such a special verdict form would have been inappropriate had this case involved an allegation that one individual’s discriminatory animus infected a more complex decision-making process. Title VII may still be violated where the ultimate decision-maker, lacking individual discriminatory intent, takes an adverse employment action in reliance on factors affected by another decision-maker's discriminatory animus.
See, e.g., Price Waterhouse
v.
Hopkins,
These are but three examples of cases in which the district court probably would have abused its discretion by focusing the jury on named individuals. Given the various ways employers structure their personnel decisions, a special verdict form such as the one used here is unlikely to be illuminating, and in many cases may mislead or confuse the jury or otherwise lead to error. As a general matter, therefore, we discourage the use of such special verdicts in these cases.
