AMERICAN HOSPITAL ASSOCIATION v. Otis R. BOWEN, Secretary, H.H.S., et al., Appellants.
No. 86-5579.
United States Court of Appeals, District of Columbia Circuit.
Argued Sept. 11, 1987. Decided Dec. 4, 1987.
834 F.2d 1037
WALD, Chief Judge.
F. Joseph Nealon, Washington, D.C., for appellee.
Before WALD, Chief Judge, MIKVA and SILBERMAN, Circuit Judges.
Opinion for the Court filed by Chief Judge WALD.
Opinion concurring in part and dissenting in part filed by Circuit Judge MIKVA.
We face the issue of whether the Department of Health and Human Services (“HHS“), in implementing the system of “peer review” of Medicare outlays called for by Congress in its 1982 amendments to the Medicare Act, erred in not first undertaking the notice and comment rulemaking generally prescribed by the Administrative Procedure Act (“APA“),
I. THE FACTUAL SETTING OF THIS CASE
Since 1965, the Medicare program has provided for the reimbursement by the federal government of those medical expenses incurred by persons over 65 and of persons suffering from certain disabilities. Typically, this reimbursement has been paid directly to the hospitals and doctors who provide health care to Medicare recipients.
In 1982, Congress amended the Medicare Act to provide for a new method of reviewing the quality and appropriateness of the health care provided by these medical providers to Medicare beneficiaries. It did so by passing the Peer Review Improvement Act of 1982, Pub.L. No. 97-248, § 143, 96 Stat. 382 (1982),
In passing the 1982 amendments, Congress painted with a broad brush, leaving HHS to fill in many important details of the workings of peer review. The amendments require HHS to designate geographic areas generally corresponding to each state, to be served by individual peer review organizations.
The agency has broad discretion in negotiating each of these contracts. As the district court observed, HHS may negotiate different agreements with each PRO, and it may make agreements without regard to any federal law regarding contracts which it determines to be inconsistent with the PRO program.
Under the 1982 amendments, hospitals, in turn, must enter into contracts with the HHS-designated PRO in their area in order to participate in the Medicare program and thus be eligible for reimbursements. The hospital must agree, as part of its contract with the PRO, to allow the PRO to review the validity of diagnostic information provided by the hospital, to review the completeness, adequacy and quality of care provided, to review the appropriateness of hospital admissions, and to review the appropriateness of care provided for which the hospital or health care provider seeks extra Medicare payments.
The principal function of a PRO, once having been designated by HHS and having entered into agreements with hospitals in its jurisdiction, is to review for conformance with the substantive standards of the Medicare Act the professional activities of physicians, hospitals, and other providers of health care.
The initial flurry of regulations promulgated by HHS filled in a variety of these details regarding PRO procedures. See
The parties to this case agree that these regulations were promulgated in conformance with the Administrative Procedure Act,
In addition to these regulations, HHS issued a series of directives and transmittals governing the PRO program that are the subject of this lawsuit. These communications include PSRO Transmittals Nos. 107 and 108, Medicare Hospital Manual Transmittal No. 367 and Medicare Intermediary Transmittal No. 1079, Medicare Intermediary Transmittal No. 1102, and PRO Program Directive No. 2. These transmittals contain a wide variety of instructions, guidelines and procedures covering aspects of the PRO program. HHS also shaped the PRO program when it issued the Request for Proposals (“RFP“), a document soliciting proposed contracts from entities seeking to become PROs. The RFP, among other things, told would-be PROs what review procedures their proposals must address, and what provisions their bids must contain. The contracts entered into between HHS and the PROs contain the provisions required by the RFP.
HHS concedes that neither the transmittals, the RFP, nor the contracts ultimately entered into were issued pursuant to the notice and comment procedures generally required by
The plaintiff in this action is the American Hospital Association (“AHA“), an Illinois nonstock corporation that represents 6,000 member hospitals serving approximately 30 million patients a year, more than 9 million of them Medicare beneficiaries. The facts of its dispute with HHS leading to this lawsuit are essentially as recounted by the district court. See American Hospital Association, 640 F.Supp. at 458.
On October 10, 1984, complaining of what the district court termed “the small and incomplete selection of regulations” HHS had published implementing the PRO program and the large number of procedures set forth in documents not published as regulations, AHA filed with HHS a petition for rulemaking, pursuant to
On December 14, 1984, the then-Secretary of HHS, Margaret Heckler, wrote a letter to AHA‘s general counsel stating that her staff was preparing a response, but would be unable to meet the 60-day deadline requested by AHA. AHA sent another letter on January 8, 1985, request-
On January 29, 1985, AHA brought suit against HHS in the District Court for the District of Columbia. Its complaint argued that HHS had circumvented the notice and comment requirements of
The district court, on cross-motions for summary judgment and on HHS’ motion to dismiss, held that virtually all of HHS’ communications, with the exception of Medicare Hospital Manual Transmittal No. 367 and Medicare Intermediary Manual Transmittal No. 1079, § 3789c, were invalid for failure to comply with the APA‘s notice and comment requirements. The court‘s May 30, 1986 order also invalidated the RFPs and the contracts entered into thereunder as violative of
HHS appealed, and on September 29, 1986, the agency was granted a stay pending the decision of this court. We heard argument on September 11, 1987, and now reverse.
II. DISCUSSION
A. The Analytic Framework of APA § 553
Section 553 of the Administrative Procedure Act requires agencies to afford notice of a proposed rulemaking and an opportunity for public comment prior to a rule‘s promulgation, amendment, modification, or repeal. Congress, however, crafted several exceptions to these notice and comment requirements, determining that they should not apply
(A) to interpretive rules, general statements of policy, or rules of agency organization, practice or procedure; or
(B) when the agency for good cause finds (and incorporates the finding and a brief statement of reasons therefor in the rules issued) that notice and public procedure thereon are impracticable, unnecessary, or contrary to the public interest.
We begin our analysis by noting that Congress intended the exceptions to
The reading of the
Batterton, 648 F.2d at 702 (footnotes omitted).
The function of
While the spectrum between a clearly interpretive rule and a clearly substantive one is a hazy continuum, see Avoyelles Sportsmen‘s League, Inc. v. Marsh, 715 F.2d 897, 909 (5th Cir. 1983) (noting “fuzzy perimeters” of interpretive rule exemption); see generally K. Davis, Administrative Law Treatise § 7 (2d Ed.1983), our cases, deploying different verbal tests, have generally sought to distinguish cases in which an agency is merely explicating Congress’ desires from those cases in which the agency is adding substantive content of its own. Substantive rules are ones which “grant rights, impose obligations, or produce other significant effects on private interests,” see Batterton, 648 F.2d at 701-02 (citations omitted), or which “effect a change in existing law or policy.” See Alcaraz, 746 F.2d at 613 (quoting Powderly v. Schweiker, 704 F.2d 1092, 1098 (9th Cir. 1983)). Interpretive rules, by contrast, “are those which merely clarify or explain existing law or regulations,” Alcaraz, 746 F.2d at 613 (quoting Powderly, 704 F.2d at 1098), are “essentially hortatory and instructional,” Alcaraz, 746 F.2d at 613, and “do not have the full force and effect of a substantive rule but [are] in the form of an explanation of particular terms.” Gibson, 194 F.2d at 331.
Determining whether a given agency action is interpretive or legislative is an extraordinarily case-specific endeavor. As in the area of federal preemption jurisprudence, analogizing to prior cases is often of limited utility in light of the exceptional degree to which decisions in this doctrinal area turn on their precise facts. Nevertheless, recent cases shed some light on the
The function of the second
[a] general statement of policy, on the other hand, does not establish a “binding norm.” It is not finally determinative of the issues or rights to which it is addressed. The agency cannot apply or rely upon a general statement of policy as law because a general statement of policy only announces what the agency seeks to establish as policy.
Pacific Gas & Electric, 506 F.2d at 38 (footnote omitted); see also Batterton, 648 F.2d at 706-07.
The perimeters of the exemption for general statements of policy, like those for interpretive pronouncements, are fuzzy. See Community Nutrition Institute v. Young, 818 F.2d 943, 946 (D.C. Cir. 1987) (quoting authorities describing the distinction between legislative rules and general policy statements as “tenuous,” “blurred,” “baffling,” and even “enshrouded in considerable smog“). Nevertheless, our prior cases, in seeking to discern the line between these two types of agency pronouncements, have provided considerable guidance. One useful formulation is the two-criteria test set forth by Judge McGowan in American Bus Association v. United States:
First, courts have said that, unless a pronouncement acts prospectively, it is a binding norm. Thus ... a statement of policy may not have a present effect: “a ‘general statement of policy’ is one that does not impose any rights and obligations” ....
The second criterion is whether a purported policy statement genuinely leaves the agency and its decisionmakers free to exercise discretion.
Id. at 529 (citations and footnote omitted) (quoting Texaco v. FPC, 412 F.2d 740, 744 (3d Cir. 1969)). In
Cases interpreting the
The distinctive purpose of
A useful articulation of the exemption‘s critical feature is that it covers agency actions that do not themselves alter the rights or interests of parties, although it may alter the manner in which parties present themselves or their viewpoints to the agency.
Id. (citation omitted).
Over time, our circuit in applying the
While the range of cases applying this exemption may appear idiosyncratic, a few recent decisions of this and other circuits illustrate the scope and limits of the procedural exemption. In Neighborhood TV Co. v. FCC, 742 F.2d 629 (D.C. Cir. 1984), we held that a FCC decision to freeze applications for television licenses on some frequencies affected an applicant‘s interest “only incidentally,” id. at 637, and thus was procedural. In Guardian Federal Savings & Loan Association, we held that a directive specifying that requisite audits be performed by nonagency accountants was exempt as a procedural measure. And in United States Department of Labor v. Kast Metals Corp., 744 F.2d 1145 (5th Cir. 1984), a case to which we shall return in greater depth later, the Fifth
B. The Validity of HHS’ Actions With Regard to Peer Review
Before turning to the specific directives issued by HHS implementing the peer review program, we pause first to make a point about the proper point of reference for our analysis of AHA‘s
We, on the other hand, regard hospitals and health care providers as the only relevant points of reference from which to analyze whether HHS’ communications were sufficiently substantive as to require notice and comment; our perspective in that regard differs from the district court‘s. A peer review organization is essentially an enforcement agent of the federal government for purposes of the regulations involved here. Hired pursuant to a contract with the government, a PRO monitors the compliance with HHS’ strictures of the private hospitals who seek compensation from the agency. The PRO‘s rights are contractual, stemming from its agreement with HHS. Like an independent contractor hired to construct a government building, the PRO carries out a task for pay at the behest of the government. Should the government seek to restructure the PRO‘s obligations after the inception of the contractual relationship, the PRO may validly claim a breach of its agreement. But short of this scenario, in situations where the PRO freely entered into a contract with the federal government, one can hardly claim that the PRO—or, for that matter, the independent contractor—has had substantial uninvited burdens placed upon it.
Indeed, PROs have been recognized in analogous situations as agents of the federal government. Kwoun v. Southeast Missouri Professional Standards Review Organization, 811 F.2d 401 (8th Cir. 1987), involved a civil rights and tort action brought by a doctor against the medical review organization that had recommended that he be excluded from eligibility for Medicare payments for 10 years. A federal district court in the Eastern District of Missouri dismissed the doctor‘s claim on the grounds that the review organization and its officials enjoyed qualified immunity as state actors, and the Eighth Circuit affirmed. Its conclusion was that the regional peer review officials were “federal officials for the purpose of an analysis of eligibility for immunity,” particularly since they were operating within their contract with HHS. 811 F.2d at 407. See also Smith v. North Louisiana Medical Review Association, 735 F.2d 168, 173 (5th Cir. 1984) (holding medical review association to
In focusing on the impact upon the PROs of various HHS directives, the district court failed to take heed of the critical difference between PROs and hospitals. It is irrelevant whether an HHS directive burdens PROs by requiring them, as a condition of entering into a contract with HHS, to channel their institutional energies towards particular hospital procedures or to focus on particular perceived abuses. To hold otherwise would be to reach the curious result that, despite Congress’ expressed desire that HHS utilize private review outfits, HHS cannot reach through its contracting agents the same result that it could surely reach itself by using its own employees as enforcement agents.
With that cautionary admonition—that the ball on which we must keep our eye is the hospital, not the PRO—we proceed to analyze each of the directives at issue in this case.3
1. PRO Manual IM85-2
PRO Manual IM85-2, promulgated by HHS in March, 1985, is a 70-page document that defines procedures governing many of the review functions of PROs. See Joint Appendix (J.A.) at 798. In our view, the district court correctly held IM85-2 to replicate the earlier PSRO Transmittal No. 107, the document initially challenged by AHA, and therefore we, like the district court, confine our analysis to the later document.
A broadbrush description of IM85-2 is that it maps out an enforcement strategy for the PROs with whom HHS contracts. As the district court observed, the statutes and preexisting regulations that deal with PRO review are relatively sketchy, see 640 F.Supp. at 461, and thus IM85-2 makes a significant contribution towards describing the daily functions of PROs. It requires, for instance, that the PRO review at least 5% of all hospital admissions, selected at random. Where a “significant pattern” of unnecessary admissions appears in a particular subcategory of medicine, the PRO is instructed to step up its review to 100% of hospital admissions in the area.
Other requirements of IM85-2 are that the PRO review all hospital admissions occurring within seven days of discharge; all permanent cardiac pacemaker implantation or reimplantation procedures; all other “invasive procedures” where a pattern of abuse has been identified; and all transfers from a hospital to a psychiatric, rehabilitation, or alcohol-drug treatment unit. The manual also bars PROs from delegating their “utilization review” activities unless provided for in the PRO‘s contract. Finally, it includes an array of rules about notice to hospitals and parties, about the timing of PRO review, and about jurisdictional disputes between hospitals in separate PRO-covered areas.
The opinion of the district court, invalidating IM85-2, rejected the argument by appellants below that the transmittal falls within
While we share the view of the district court that the commands of IM85-2 are not valid as interpretive rules, we find this conclusion beside the point. The requirements set forth in the transmittal are classic procedural rules, exempt under that distinctive prong of
As we have previously observed, enforcement plans developed by agencies to direct their enforcement activity warrant considerable deference. See, e.g., International Union, UAW v. Brock, 783 F.2d 237, 251 n. 18 (D.C. Cir. 1986) (rejecting argument that an internal directive on Labor Management Services Administration enforcement priorities was a “legislative rule” warranting notice and comment); Davis Walker Corp. v. Blumenthal, 460 F.Supp. 283 (D.D.C. 1978) (upholding as procedural rule exempt from notice and comment procedures a “trigger price mechanism” used by the Department of the Treasury for enforcing the Antidumping Act); cf. Brock v. Cathedral Bluffs Shale Oil Co., 796 F.2d 533 (D.C. Cir. 1986) (holding Labor Department‘s enforcement guidelines stating when mine operators may be cited for violating safety standards to be a “general statement of policy” and thus exempt under
The Fifth Circuit‘s decision in United States Department of Labor v. Kast Metals Corp., 744 F.2d 1145 (5th Cir. 1984), is particularly instructive with regard to this manual. In Kast Metals, the court of appeals held that the Occupational Safety and Health Administration (“OSHA“) had validly developed a calculus to target employers for inspection, despite the fact that this calculus had been adopted without notice and comment rulemaking. The court reasoned that OSHA‘s inspection plan, known as CPL 2.25B, fell far short of the sort of investigative activity likely to have the intent or effect of substantially altering party behavior. Id. at 1150. “The creation and use of CPL 2.25B to select employers for inspection did not of itself constitute investigation; rather, the plan sets forth procedural steps to guide the agency in exercise of its statutory authority to conduct investigations.” 744 F.2d at 1150 (footnote omitted). In classifying OSHA‘s rule as procedural under
We venture the guess that, had HHS established identical terms governing the frequency and focus of review by directly issuing orders to its own officers, the agency‘s enforcement plan would then appear more unambiguously as a valid use of its
The manual imposes no new burdens on hospitals that warrant notice and comment review. This is not a case in which HHS has urged its reviewing agents to utilize a different standard of review in specified medical areas; rather, it asks only that they examine a greater share of operations in given medical areas. Were HHS to have inserted a new standard of review governing PRO scrutiny of a given procedure, or to have inserted a presumption of invalidity when reviewing certain operations, its measures would surely require notice and comment, as well as close scrutiny to insure that it was consistent with the agency‘s statutory mandate. See, e.g., Pickus. But that is not this case.
At worst, Manual IM85-2 burdens hospitals by (1) making it more likely that their transgressions from Medicare‘s standards will not go unnoticed and (2) imposing on them the incidental inconveniences of complying with an enforcement scheme. The former concern is patently illegitimate: Congress’ very purpose in instituting peer review was to crack down on reimbursements for medical activity not covered by Medicare. As for the second burden, case law clearly establishes that such derivative burdens hardly dictate notice and comment review. See, e.g., Neighborhood TV Co.; Kast Metals. Accordingly, we hold that PRO Manual IM85-2 is a procedural rule exempt from
2. PRO Manual IM85-3
PRO IM85-3, issued in May, 1985, is a 22-page transmittal letter that sets forth an enforcement plan for PROs to review hospital determinations that patients are no longer covered by Medicare and thus may be billed for its services. See J.A. at 868. The district court concluded that this transmittal replicates PSRO Transmittal 108, originally challenged by AHA, and therefore concentrated its attention on the later communication. We agree with that analysis, and do likewise.
IM85-3, among other things, provides detailed procedures by which PROs are to review denial notices. It commands PROs to require hospitals to keep a monthly list of denial notices and to give it to the PRO, to scrutinize 10% of the cases from this list, and to evaluate each randomly chosen case for medical necessity and appropriateness.
We review IM85-3 under the same principles that governed our evaluation of IM85-2. As in the case of IM85-2, the district court premised its invalidation on its determination that the transmittal letter in question was not valid as an interpretive rule, and as in the case of IM85-2, we regard that determination as correct yet beside the point. PRO IM85-3 is another procedural rule providing directions to PROs to target the frequency and focus of their enforcement efforts. It neither changes the standard of PRO review, nor imposes anything greater than incidental mechanical burdens on regulated hospitals. The selection of denial notices as an area of special enforcement focus is well within HHS’ discretionary enforcement authority. The notice is therefore valid under the same Kast Metals analysis under which we sustained the preceding transmittal.
3. PRO Program Directive No. 2
PRO Program Directive No. 2, issued on August 3, 1984, is an eight-page communication giving PROs directions regarding what information must be included in their agreements with hospitals. See J.A. at 82. The directive identifies three broad areas that PRO-hospital agreements must address: (1) administrative considerations; (2) review and related activities; and (3) subcontracted “quality review.” It states that these areas “are not intended to be all inclusive.”
As the district court observed, many of the topics which the directive requires the agreements to address do follow logically from the Medicare statute and the valid regulations promulgated thereunder.
The district court further suggested, however, that a number of additional “specific review obligations” imposed by the directive do not qualify as interpretive rules. See 640 F.Supp. at 466. These obligations include the requirements that PROs review all readmissions to hospitals which occur within seven days of prior hospital admission; all cases under review for any other reason; at least 5% of all other admissions; all transfers to swing beds and units exempt from PPS; and all pacemaker implants and reimplants. They also include the requirement that PROs review all cases involving a specific diagnostic group, DRG 468, and that they give hospitals no more than twenty-four hours notice of an upcoming onsite DRG validation. Accordingly, it held that the directive was invalid because the agency had failed to initiate notice and comment proceedings.
We again disagree. As with its analysis of PRO IM85-2 and PRO IM85-3, the district court analyzed this directive only in terms of
No doubt the searchlight of PRO scrutiny may expose as undeserving hospital claims for Medicare reimbursement in certain areas. Under this directive, for instance, readmissions of the same patient to a hospital will be reviewed with more regularity than will first-time admissions. This policy no doubt reflects HHS’ determination that, under the system of prospectively compensating hospitals for admissions of patients to given diagnostic groups, hospitals have a great incentive to maximize the number of brief hospital stays and thus would be tempted to segment a given patient‘s stay at a hospital into two stints. Far from imposing a new substantive burden on hospitals, the agency‘s decision to focus its resources on such likely problem areas gives more full effect to the intent of the congressional framers of the peer review amendments.
4. The Request for Proposals and Contract Provisions
The lifeblood of the peer review system is the contracts signed between the peer review organization and the agency. In its opinion, the district court concluded that several provisions of the typical contracts signed between the agency and the PROs were legislative, not interpretive, and accordingly invalidated not only the provisions in question, but also the request for proposals that called for the adoption of these procedures in the ensuing contracts.
(a) The Request for Proposals
Before examining the specific contractual provisions at issue, we turn first to analyze the role of the RFP in the process of contract formation between HHS and the PROs. The request for proposals is a document issued by HHS soliciting proposed contracts from entities seeking to become PROs. It is a mammoth sheaf full of detailed specifications, charts, and forms: the RFP included in the joint appendix in this case runs 335 pages and spells out in some detail the arrangements HHS expected to see in PRO contracts. See J.A. at 294. Broadly stated, the RFP describes the technical procedures HHS expects PROs to follow, sets forth guidelines akin to those in IM85-2 and IM85-3 on the sampling strategies it wishes its enforcement agents to deploy, including special focus on particular areas of medicine and on DRGs whose average admission rates in the area exceeds the national average. Many of the terms set forth in the RFP are duplicative of the transmittals to PROs already dis-
We disagree. We instead regard the RFP as a nonbinding “general statement of policy,” exempt from notice and comment requirements under
It is surely true that in negotiations over PRO contracts, HHS is a monopolist and thus has the upper hand in bargaining. However, final PRO contracts have been known to differ from the RFP, and in any event our cases construing this exemption make plain that even the possibility of the nonapplication of a given statement can entitle the agency to claim shelter under the “general statement of policy” exemption. See, e.g., Pacific Gas & Electric Co. (agency free to abandon tentative plans for gas rationing in event of shortage); Brock v. Cathedral Bluffs (agency free not to apply guidelines on mine operator violations because such guidelines were only a “general rule“). Under the American Bus Association formulation described earlier, the RFP neither has “a present effect” nor does it prevent future exercises of discretion on the part of agency decisionmakers. Accordingly, we conclude that the district court wrongly invalidated those parts of the RFP it deemed legislative in character. The discussion of whether particular terms of the hospital-PRO relationship in fact were unacceptably substantive and thus required notice and comment rulemaking is better suspended until our discussion of the contracts that incorporated those terms, for it is at the stage of contract formation that those terms suggested by HHS became binding.
(b) The PRO Contracts
We now turn to the contracts themselves. A preliminary question is whether these documents are subject to the strictures of the Administrative Procedure Act at all. HHS argues, as it did below, that apart from any
Contracting authority of the Secretary under this section may be carried out without regard to any provision of law relating to the making, performance, amendment or modification of contracts of the United States as the Secretary may determine to be inconsistent with the purposes of this part. The Secretary may use different contracting methods with respect to different geographic areas.
Congress, moreover, authorized HHS to negotiate individual contracts with each PRO and to enter the contracts only after it determines the contract is consistent with the effective administration of the Act.
Nevertheless, it is a considerable leap from concluding that HHS has considerable contractual discretion to concluding that the agency has received a blank check
Under these circumstances, we are understandably reluctant to read the Act‘s language as restoring a broad exemption from all APA requirements that would allow HHS on its own to modify vitally important provisions of peer review. Cf. National Association of Treatment Centers for Children v. Weinberger, 658 F.Supp. 48 (D. Colo. 1987) (holding APA‘s contract exemption did not authorize agency‘s unilateral decision to include substantive provisions regarding reimbursement of health care providers in individual health-care provider contracts); Lindahl v. OPM, 470 U.S. 768, 779, 105 S.Ct. 1620, 1627, 84 L.Ed.2d 674 (1985) (question of whether a statute precludes review “is determined not only from its express language, but also from the structure of the statutory scheme, its objectives, its legislative history, and the nature of the administrative action involved“) (quoting Block v. Community Nutrition Institute, 467 U.S. 340, 345, 104 S.Ct. 2450, 2454, 81 L.Ed.2d 270 (1984)). The contrary conclusion would permit the agency to side-step both Congress and the public and thus to impose its own very substantive conceptions upon the peer review concept checked only by the rather remote possibility of subsequent congressional repudiation of its administrative initiatives. As the district court, reaching the same result that we do, observed:
HHS may not hide behind its authority to contract in order to evade the A.P.A. Otherwise it could implement the entire PRO program through contract provisions, without promulgating a single regulation or allowing for any public participation. Congress could not have intended so extraordinary a possibility without expressly saying so.
640 F.Supp. at 467. Accordingly, we conclude that any contract provisions that are legislative are subject to
Most aspects of the contracts between HHS and its PROs are patently unexceptionable. In substantial measure these contracts either describe the technical terms of PRO-hospital and PRO-HHS interaction or restate the provisions of the previously discussed directives and manuals that we have concluded fell within
Appellees do focus our attention on a particular feature of these contracts that warrants greater discussion: the highly specific “objectives” set forth in each PRO contract included to Congress’ command that numerical objectives be negotiated for each PRO. See
Read literally, these objectives should cause little concern. The peer review amendments do specifically require that the PRO contract include negotiated objectives against which the PRO will be judged, see
Appellees, however, urge that there is apparently no way for a PRO to meet its precise contractual objectives with certainty, and thus that the objectives are artificial figures that can only do mischief. The argument proceeds as follows. If the objective of reducing 125 avoidable deaths over a two-year period is to have any real meaning, one must at a minimum know how many avoidable deaths took place over the preceding two-year period. Yet at least for the period of the initial PRO contract, the one in which these objectives are embedded, that information is apparently unavailable. Moreover, at oral argument, counsel for HHS was unable to offer any alternative practical explanation of how these numerical objectives could be met during the initial two-year period. It remains to be seen whether HHS will compile figures from these initial two years and use them to conduct later comparisons of actual performance and contractual goals.
In light of the difficulty of actually applying these objectives during the initial two-year contractual period, appellees fear that PROs, desirous of having their lucrative two-year contracts renewed, will find overwhelming the need to generate statistics that show they have met these “objectives.” In so doing, appellees worry, PROs will act to deter medical procedures that in fact fully satisfy Medicare‘s substantive standards. If for instance, a hospital is tied to an objective of “100 fewer unnecessary admissions,” a PRO might press its participating hospitals to cut down absolutely on the number of admissions, unnecessary or otherwise, in an effort to produce numbers purporting to demonstrate that it had met its objectives. If such were HHS’ intent, or even the likely result of this practice, it might indeed change by indirection the substantive standards for Medicare reimbursement and require notice and comment for validity.
concerns that such is the design or will be the effect of the contract objectives are allayed, however, by several factors which lead us to the conclusion that
Chief among them is HHS’ insistence that these norms are merely hortatory and that the agency will put no stock in the absolute reduction of given medical procedures as a criterion for renewal of PRO contracts. See, e.g., Brief for Appellants at 33-34 (stating that “[s]uch a goal does not affect the outcome of PRO review in any particular case” and that it “imposes no obligations on providers“). This insistence that these numbers are merely what HHS counsel termed at oral argument “bilateral negotiated predictions” presumably cuts down on the climate of pseudoscientific precision that could otherwise envelop the objectives and subtly stiffen substantive standards. Although the dissent is certainly correct that we are not compelled to defer to agency characterizations of rules as “general statements of policy,” see diss. op. at 1058, its assertion that in giving weight to HHS’ characterization of the contract objectives as hortatory goals we act in a manner “incompatible with precedent in this circuit,” see id. at 1058, is conclusory in the extreme. As we noted in TRAC, “[i]t is well established that a court, in determining whether notice and comment procedures apply to an agency action, will consider the agency‘s own characterization of the particular action.” 800 F.2d at 1186 (citing Brock v. Cathedral Bluffs, 796 F.2d at 537, and Pacific Gas & Electric Co., 506 F.2d at 38). The objectives included in the various PRO contracts, it also bears mention, lack other traditional indicia of bindingness for
Second, HHS’ assurance—backed up by the absence of a written policy or contract provision to the contrary—that it will not sanction any existing PRO for failure to meet its goals suggests the objectives are not binding. Thus, they should not be expected to induce PROs to press unduly for cutbacks in Medicare-covered procedures. The objectives appear basically to be goals, not binding norms. See, e.g., Brock v. Cathedral Bluffs, 796 F.2d at 537-38 (Scalia, J.) (where Secretary of Labor retained discretion to use or not use independent contractor enforcement guidelines, such guidelines are best viewed as general statements of policy).
Third, each objective that has come to our attention carefully replicates the substantive standards of the Act, urging reductions, for example, in “unnecessary” deaths or invasive procedures. As such, on its face each objective seems geared to focusing the agency‘s discretionary enforcement powers. Under the Kast Metals principle discussed earlier, agency decisions on where to concentrate enforcement efforts within a universe of valid targets need not be prefaced by notice and comment procedures.
Fourth and finally, we note that our decision today in no way forecloses the right of a hospital to bring a claim based on
III. CONCLUSION
For the foregoing reasons, we conclude that the Secretary of HHS has implemented the peer review program in accordance with
Reversed and remanded.
I concur with the majority in all but the final part of its excellent and thorough opinion. I cannot agree that specific numerical objectives for reducing reimbursed services in a particular geographic area “are best classed as ‘general statements of policy.‘” Majority opinion (“Maj. op.“) at 1056. I therefore would not exempt these numerical objectives from the notice and comment requirements of the Administrative Procedure Act (APA).
The majority recognizes that these numerical objectives can and are intended to produce significant effects. It acknowledges that the numerical objectives are “highly specific,” requiring a PRO, for example, to “reduce 5,425 unnecessary or inappropriate admissions in 22 specific hospitals.” Maj. op. at 1055. By following such strict guidelines, a PRO may end up denying reimbursements for services that qualify as “medically necessary” under medicare law. In the end, however, the majority closes its eyes to this possibility, preferring to “await the sharpened facts that come from the actual workings of the regulation.” Maj. op. at 1056. Because I cannot blink away the likely consequences of such specific objectives, and because the APA ensures participation in rulemaking before, rather than after, the fact, I dissent.
I.
The majority‘s reasons for adopting a “wait and see” approach are unpersuasive. Above all, the majority uncritically accepts an agency‘s own description of its action as a “policy statement” rather than a “substantive rule.” The majority says its “concerns are allayed” because the Department of Health and Human Services (HHS) “insist[s] that these [numerical] norms are merely hortatory.” Maj. op. at 1056. While claiming it is only “giving weight” to HHS’ characterization, maj. op. at 1056, the majority defers to an extent that I believe is incompatible with this Circuit‘s precedents.
In Community Nutrition Institute v. Young, 818 F.2d 943 (D.C. Cir. 1987), this court confronted a claim by the Food and Drug Administration that certain of its rules were interpretive, rather than substantive, and thus exempt from notice and comment. Far from acquiescing in that assertion, the court gave it only “some, albeit ‘not overwhelming,’ deference” and ultimately reversed the agency‘s finding. Id. at 946 (quoting Brock v. Cathedral Bluffs Shale Oil Co., 796 F.2d 533, 537 (D.C. Cir. 1986)). The court took the same tack in Environmental Defense Fund, Inc. v. Gorsuch, 713 F.2d 802, 816 (D.C. Cir. 1983). And, in Citizens to Save Spencer County v. EPA, 600 F.2d 844 (D.C. Cir. 1979), our Circuit found that the “label that the particular agency puts upon its given exercise of administrative power is not, for our purposes, conclusive; rather it is what the agency does in fact.” Id. at 879 n. 171 (quoting Lewis-Mota v. Secretary of Labor, 469 F.2d 478, 481-82 (2d Cir. 1972)).
This approach conforms with more general APA precedents. Because of the “salutary effect of the [APA‘s] public comment procedures,” courts should “only reluctantly ... recognize exemptions therefrom.” Humana of South Carolina v. Califano, 590 F.2d 1070, 1082 (D.C. Cir. 1978). As this court further noted in American Bus Ass‘n v. United States, 627 F.2d 525 (D.C. Cir. 1980), “Congress was alert to the possibility that these exceptions [from notice and comment] might, if broadly defined and indiscriminately used, defeat the section‘s purpose. Thus, the legislative history of the section is scattered with warnings that various of the exceptions are not to be used to escape the requirements of
Nothing in this policy of giving courts the final word when construing the APA has been altered by Chevron U.S.A., Inc. v. Natural Resources Defense Council, Inc., 467 U.S. 837, 104 S.Ct. 2778, 81 L.Ed.2d 694 (1984). The Chevron Court counseled greater deference, but only when a court “reviews an agency‘s construction of the statute which it administers“—when an agency makes “policy and ... rules to fill any gap left, implicitly or explicitly, by
II.
The majority‘s deference to HHS’ characterization of its numerical objectives as “merely hortatory” is especially inappropriate because it is so at odds with the facts. Those facts demonstrate that (1) the numerical objectives are designed to reduce reimbursement levels and (2) because of this intended effect, they may exclude “medically necessary” services from medicare coverage. It is this risk of unwarranted exclusions that necessitates notice and comment rulemaking.
A.
As the majority concedes, Congress’ purpose in introducing Peer Review Organizations (PROs) into the medicare statute in 1982 was to “crack down on excessive reimbursements to hospitals.” Maj. op. at 1041. Numerical objectives supplied the means for attaining that end. Congress found the prior system of professional standards review organizations to be defective, because “widespread inappropriate usage of costly health care services” persisted. S.Rep. No. 494, 97th Cong., 2d Sess. 41 (1982), U.S.Code Cong. & Admin.News 1982, pp. 781, 817. The inauguration of PROs was therefore promoted as a way of getting “entities who have proven their effectiveness to enter into performance based contracts for the conduct of review.” Id. (emphasis added).
Congress made these contracts “performance based” by requiring that numerical objectives be negotiated for each PRO. See
B.
Since numerical objectives are thus intended to have a significant effect on reimbursements, the crucial question is whether they may sometimes prove too effective. A PRO, knowing it will be measured against such firm benchmarks, may—unconsciously or otherwise—deny reimbursement for some “medically necessary” services, in order to meet its objectives. I believe this result is entirely plausible. And, if reimbursements are in fact denied for eligible services, hospitals will be among the affected parties.
The fact that numerical objectives may have this type of impact on hospitals and other parties strongly suggests that the objectives require notice and comment, see Batterton v. Marshall, 648 F.2d 694, 708 (D.C. Cir. 1980), although it does not compel that conclusion. Cf. American Postal Workers Union v. United States Postal Service, 707 F.2d 548, 560 (D.C. Cir. 1983), cert. denied, 465 U.S. 1100, 104 S.Ct. 1594, 80 L.Ed.2d 126 (1984). As the Batterton court stated, “[t]he critical question is whether the agency action jeopardizes the rights and interests of parties, for if it does, it must be subject to public comment prior to taking effect.” 648 F.2d at 708 (footnote omitted). Specifically, the Batterton court held that a new method of calculating unemployment statistics was not a “policy statement,” or otherwise exempt from notice and comment, because “recipients of CETA emergency job program monies [were] subject to a new method for determining ... allocation[s].” Id. In other words, statutory entitlements were affected by the agency action.
In addition to their possible impact on medicare entitlements, the numerical objec-
The majority tries to sidestep these factors—reciting, for example, that “the real dividing line between regulations and general statements of policy is publication in the Code of Federal Regulations.” Maj. op. at 1056. But this claim is just another way of deferring to HHS’ own views. Obviously, an agency that contends its rule is not substantive is unlikely to publish that rule in the CFR. This fact, however, adds nothing to the underlying contention. If the agency‘s action is in reality a substantive rule, it is no less so for remaining unpublished.
It is conceivable, of course, that all of the medical services targeted for nonreimbursement under the numerical objectives will, in fact, qualify as “unnecessary.” In other words, the numerical objectives in PRO contracts may simply strengthen enforcement of the statutory standard that already specifies which medical services should not be reimbursed. But, there are strong reasons for doubting that the impact of numerical objectives will be so confined. These doubts are fed by Congress’ clear intent to reduce medicare costs, by the competitive bidding process that generates the numerical objectives, by the ultimate use of those objectives to judge PRO performance when contracts are renewed, by the malleable character of the “medically necessary” reimbursement standard, and by the fact that a PRO‘s application of that standard to medicare claims will usually be final. See
This conclusion is supported by a recent decision by the Ninth Circuit that very closely resembles the case before us. In W.C. v. Bowen, 807 F.2d 1502 (9th Cir. 1987), the court confronted a regulation that affected the plaintiffs in the same indirect but palpable way that the PRO objectives affect hospitals. W.C. involved Congress’ new policy of having the Social Security Administration (SSA) review administrative law judge decisions granting disability benefits. Unable to review all such benefits awards, the SSA promulgated a regulation limiting its review to those awards made by ALJs who granted seventy percent or more of the disability claims they adjudicated.
The W.C. trial court found, and the Ninth Circuit agreed, that the regulation that targeted review was substantive and therefore subject to notice and comment requirements of the APA. The Ninth Circuit noted that the regulation not only changed existing policy but was also promulgated pursuant to legislative authority in the form of the Bellmon Amendment. That Amendment, reflecting Congress’ concern about rising disability payments, directed the Secretary of Health and Human Services to begin reviewing ALJ decisions “on his own motion.”
The parallel between the facts in W.C. and in the case before this court is striking. The Bellmon Amendment intensified the scrutiny of disability claims without altering the standards by which those reviews would be conducted. The numerical objectives for PRO review of hospital reimbursement claims serve the same cost-cutting function in the same manner. In W.C., even though the standards remained unchanged, the court concluded that “[t]he review program affects existing rights” in part because “it was designed to alter ALJ decisions.” Id. at 1505 (emphasis added). As the Ninth Circuit thus recognized, where there is strong congressional intent to reduce benefits payments, there is a concomitant risk of overshooting the mark. Because the numerical objectives in the present case are similarly designed to reduce hospital reimbursements, we should provide the same buffer against “overshooting” by permitting notice and comment.
C.
The majority‘s attempt to distinguish W.C. is unpersuasive and, not surprisingly, relegated to a closing footnote. The footnote argues that this case differs from W.C. in two “profound” respects. First, the majority says “there has been no finding that HHS’ objectives have in fact caused, sub rosa, a shift in the underlying substantive standard of Medicare review.” Maj. op. at 1057 n. 4. It is true that the court rulings in W.C. occurred long enough after the Bellmon regulation was promulgated that the courts could take judicial notice of a decline in actual disability awards. But nowhere did the opinions indicate that this factual finding was essential to the holding. On the contrary, both the district and circuit courts in W.C. relied on the fact that the intent of the Bellmon program was to reduce disability awards. W.C. v. Heckler, 629 F.Supp. 791, 798 (W.D. Wash. 1985) (“the Bellmon Review Program was not a procedural rule because the ultimate purpose of the program was to change the outcome of agency decisions“); W.C. v. Bowen, 807 F.2d at 1505 (to same effect).
This court, of course, has no data before it to gauge the success of the PRO objectives in reducing medicare reimbursements. This cannot be determinative, however, of the objectives’ rulemaking status. The majority‘s approach means that, even when an agency action otherwise possesses the attributes of a substantive rule, the court must wait to determine its true impact before deciding whether notice and comment should have been accorded at the outset. “In an ideal world,” the majority rationalizes, “one could ascertain at the outset the need for notice and comment.” Maj. op. at 1056. By resigning itself to an imperfect world, the majority misses the real issue. Granted that our foresight is not ideal, the key question is how the risks of our imperfect vision should be allocated. I believe that doubts about a rule‘s future impact should be resolved in favor of participatory rulemaking. The majority is content, instead, to make plaintiffs wait out “the actual workings of the regulation.” Maj. op. at 1056.
Delaying the determination that a rule is substantive allows a rule to establish itself as the norm, only to be thrown out later as improperly formulated. This is unfair to affected parties and disrupts orderly government. Such an approach also runs counter to the very purpose of notice and comment, which is to assure that the correct rules are established in the first instance. As this court has explained, “public participation assures that the agency will have before it the facts and information relevant to a particular administrative problem ... [and] increase[s] the likelihood of administrative responsiveness to the needs and concerns of those affected.” Guardian Federal Savings & Loan v. FSLIC, 589 F.2d 658, 662 (D.C. Cir. 1978).
The majority offers one other ground for distinguishing W.C. from this case. In W.C., we are told, the Social Security Administration imposed a “tough new substantive barrier” between claimants and their disability awards. Maj. op. at 1057 n. 4. Notwithstanding the majority‘s forceful adjectives, the “barriers” imposed in these two cases are really quite similar. In W.C., Congress created a new program for reviewing disability claims. So, too, in this case, Congress replaced the former system of professional standards review organizations with tougher watchdogs: the new PROs. In W.C., the agency went beyond the statute‘s requirement of heightened review, targeting the disability decisions of particular ALJs. So, too, in this case, HHS went beyond the statute‘s simple requirement of “negotiated objectives,” establishing numerical goals for reducing particular categories of medical services that HHS devised on its own.
In short, these two cases overflow with similarities rather than differences. And, in each case, participatory rulemaking is warranted because “the purpose of
