Lead Opinion
Opinion for the Court filed by Circuit Judge BROWN.
Opinion concurring in the judgment filed by Circuit Judge GARLAND.
Concurring opinion filed by Circuit Judge BROWN.
OSHA cited and fined petitioner, Volks Constructors, for failing to properly record certain workplace injuries and for failing to properly maintain its injury log between January 2002 and April 2006. OSHA issued the citations in November 2006, which was, as Volks points out, at least six months after the last unrecorded injury occurred. Because “[n]o citation may be issued ... after the expiration of six months following the occurrence of any violation,” 29 U.S.C. § 658(c), we agree with Volks that the citations are untimely and should be vacated.
I
The Occupational Safety and Health Act (“OSH Act” or “Act”) provides that “[ejach employer shall make, keep and preserve” records of workplace injuries and illnesses “as the Secretary ... may prescribe by regulation.” 29 U.S.C. § 657(c)(1). Pursuant to that delegated authority, the Secretary has promulgated a set of regulations which require employers to record information about work-related injuries and illnesses in three ways. Employers must prepare an incident report and a separate injury log “within seven (7) calendar days of receiving information that a recordable injury or illness has occurred,” 29 C.F.R. § 1904.29(b)(3), and must also prepare a year-end summary report of all recordable injuries during the calendar year, id. § 1904.32(a)(2). This year-end summary must be certified by a “company executive.” Id. § 1904.32(b)(3). The employer “must save” all of these documents for five years from the end of the calendar year those records cover. Id. § 1904.33(a).
On May 10, 2006, OSHA began an inspection of Volks and discovered that Volks had not been diligent in completing its logs, forms, and summaries between 2002 and early 2006. Accordingly, on November 8, 2006, OSHA issued the set of citations at issue in this case. OSHA fined Volks a total of $13,300 for 67 violations of 29 C.F.R. § 1904.29(b)(2) — incident report forms were incomplete, 102 violations of 29 C.F.R. § 1904.29(b)(3) — injuries were not entered in the log, one violation of 29 C.F.R. § 1904.32(a)(1) — year-end reviews were not conducted between 2002 and 2005, and one violation of 29 C.F.R. § 1904.32(b)(3) — the wrong person certified the year-end summary.
II
The question in this case is whether the Act’s record-keeping requirement, in conjunction with the five-year regulatory retention period, permits OSHA to subvert the Act’s six-month statute of limitations.
Because the Secretary of Labor has interpreted the Act and her regulations to pretermit the Act’s statute of limitations, we first determine whether we must defer to her interpretation. Generally, the answer is yes so long as the statutes and regulations in question are ambiguous and the Secretary’s interpretations are reasonable. See Chevron, U.S.A., Inc. v. Natural Res. Def. Council,
Since the method by which the Secretary’s interpretation has been articulated in this case places it within the ambit of our deference, the next question is whether the interpretation of a statute of limitations is the type of question which triggers our deference. We have recently suggested that, in at least some circumstances, agency interpretations of statutes of limitations do trigger Chevron deference. Intermountain Ins. Serv. of Vail v. Comm’r,
Ill
We thus begin with the text of the statute. If Congress has clearly expressed its will, our inquiry is at an end. Chevron,
The statute of limitations provides that “no citation may be issued ... after the expiration of six months following the occurrence of any violation.” 29 U.S.C. § 658(c). Like the Supreme Court, we think the word “occurrence” clearly refers to a discrete antecedent event — something that “happened” or “came to pass” “in the past.” Nat’l R.R. Passenger Corp. v. Morgan,
The Secretary does not offer any other definition of “occurrence” but instead heroically attempts, as the dissenting Commissioner put it, to “tie this straightforward issue into a Gordian knot.” Id. at *17. The Secretary argues such violations continue every day that an unmet record-keeping obligation remains unsatisfied. Because the statute also requires that “each employer shall make, keep and preserve” those records as the Secretary prescribes, 29 U.S.C. § 657(c), and the Secretary has prescribed that work injuries be recorded “within seven (7) calendar days” of an incident report, 29 C.F.R. § 1904.29(b)(3), and those records be retained for five years, id. § 1904.33(a), the Secretary concludes the real statute of limitations for record-making violations is the length of the agency’s record retention period plus the limitations period Congress proposed — here, five years beyond the six months stated in Section 658(c).
Despite the cloud of dust the Secretary kicks up in an effort to lead us to her interpretation, the text and structure of the Act reveal a quite different and quite clear congressional intent that requires none of the strained inferences she urges upon us. To the extent Congress delegated authority to the Secretary to require employers to “make, keep and preserve,” records in Section 657(c), it did so only within the ambit set by the statutory scheme, including the limitations period in Section 658(c) — which expressly applies to “any regulations prescribed pursuant to this chapter,” such as those promulgated pursuant to Section 657(c). 29 U.S.C. § 658(a). On the one hand, employers
The Secretary’s interpretation of these two provisions, by contrast, has several flaws. First, it leaves little room for Section 658(c), and we must be “hesitant to adopt an interpretation of a congressional enactment which renders superfluous another portion of that same law.” United States v. Jicarilla Apache Nation, — U.S. —,
Third, the Secretary essentially asks us to conclude that the mere authorization to issue regulations governing the creation and preservation of records justifies an inference that Congress intended violations of record-making requirements to be treated as continuing violations. The Secretary’s reasoning is not persuasive enough to overcome the “standard rule” that the limitations period is triggered by
The Secretary’s interpretation also runs afoul of our precedents. Her approach would stitch the retention and creation obligations into one continuing obligation, but we have stated in no uncertain terms that the “lingering effect of an unlawful act is not itself an unlawful act,” Felter v. Kempthorne,
It is telling that in order to find supportive circuit law, the Secretary resorts to modifying a quotation which, properly quoted, is perfectly consistent with our conclusion.
Of course, where, for example, a company continues to subject its employees to unsafe machines, Resp’t Br. at 26-27, or continues to send its employees into dangerous situations without appropriate training, Oral Arg. Recording at 30:50, OSHA may be able to toll the statute of limitations on a continuing violations theory since the dangers created by the violations persist. But the Secretary’s argument here is instead grounded on the faulty logic that the mere existence of a statutory provision authorizing her to require employers to make and keep records, 29 U.S.C. § 657(c), creates a continuing obligation that expands the statute of limitations. In rejecting that argument, we express no opinion on whether some other violations, if any, could, for some other reason, be extended by the continuing violations concept. See Postow v. OBA Fed. Savings & Loan Ass’n,
Indeed, the Secretary’s interpretation has absurd consequences in the context of the discrete record-making failure in this case. Under her interpretation, the statute of limitations Congress included in the Act could be expanded ad infinitum if, for example, the Secretary promulgated a regulation requiring that a record be kept of every violation for as long as the Secretary would like to be able to bring an action based on that violation. There is truly no end to such madness. If the record retention regulation in this case instead required, say, a thirty-year retention period, the Secretary’s theory would allow her to cite Volks for the original failure to record an injury thirty years after it happened. Counsel for the Secretary readily conceded as much at oral argument. Oral Arg. Recording at 23:22-25:30. We cannot believe Congress intended or contemplated such a result. Congress’s aim in creating OSHA was to improve the safety of America’s workplaces. See 29 U.S.C. § 651(b). Congress evidently thought this goal would be served by mandating that OSHA enforce record-making violations swiftly or else forfeit the chance to do so, as reflected in its requirement that citations not issue later than six months after a violation.
IV
The Act clearly renders the citations untimely, and the Secretary’s argument to the contrary relies on an interpretation that is neither natural nor consistent with our precedents. The petition for review is granted and the citations are'vacated.
So ordered.
Notes
. OSHA issued a fifth citation for failing to post the year-end summary for a long enough time period in 2006, but this item was unanimously vacated by the Occupational Safety and Health Review Commission (OSHRC) and is not before this Court.
. The Secretary attempts to distinguish Morgan on the grounds that it is a Title VII case, Resp't Br. at 25, but the Court's reasoning on this point in Morgan did not rely on any peculiarity of Title VII.
. That OSHA did not cite Volks for a failure to retain injury records when that is the only conduct for which the statute of limitations would not have clearly expired suggests that OSHA had, at some point, correctly understood that an unmade record cannot be said to have not been retained and that an employer's obligations with respect to making and keeping records are distinct.
. The Secretary also relies on three inapposite cases. The first, United States v. Cores,
. If the Secretary feels this limitations period is too short to allow for the discovery of unsafe conditions or health effects which may not become apparent for months or years into
Concurrence Opinion
concurring in the judgment:
Petitioner Volks Constructors raises three principal arguments relating to its OSHA citations. First, Volks contends that the Secretary’s interpretation of the OSH Act’s six-month statute of limitations, 29 U.S.C. § 658(c), is not entitled to Chevron deference. Second, it contends that, even if the Secretary were entitled to deference, her interpretation of the statute as authorizing citations for “continuing violations” is unreasonable. Third, Volks argues that the regulations that OSHA cited it for violating do not — in any event— impose continuing obligations that may be continually violated.
Volks’ third argument suffices to resolve its petition because, as the Court states, the Secretary’s regulations impose upon employers “discrete” rather than continuing obligations to make records. Court Op. at 756. I write to explain why those regulations cannot reasonably be read otherwise, and hence why the citations are untimely under the applicable statute of limitations. This does not mean, however, that the statute could not admit of a continuing violation theory under other circumstances.
I
The OSH Act’s statute of limitations states: “No citation may be issued under this section after the expiration of six months following the occurrence of any violation.” 29 U.S.C. § 658(c). As the Court notes, the word “occurrence” refers to something that “happened” in the past. Court Op. at 755 (citing Nat’l R.R. Passenger Corp. v. Morgan,
1. OSHA cited Volks for violating 29 C.F.R. § 1904.29(b)(2) and (b)(3), by failing to record employees’ work-related injuries and illnesses on the OSHA 300 log and OSHA 301 incident report forms. See Citation at 15-20, 21-29 (Nov. 8, 2006). That regulation requires an employer to “enter each recordable injury or illness on the OSHA 300 Log and 301 Incident Report within seven (7) calendar days of receiving information that a recordable injury or illness has occurred.” 29 C.F.R. § 1904.29(b)(3). Volks contends that the seven days are a “grace period,” at the end of which the violation “oceur[s]” for purposes of the six-month statute of limitations. Pet’r Br. 33-34. Although the Secretary does not dispute that § 1904.29(b)(3) creates a grace period, she maintains that Volks’ failures to record “constituted continuing violations beginning with Volks’ initial failure to record ... within seven days of learning of each injury or illness,” and “then continuing] throughout the five-year record retention period prescribed by the regulations, which period had not elapsed as of the date of OSHA’s inspection.” Resp’t Br. 16 (emphasis added).
The “five-year record retention period” referred to by the Secretary undermines rather than supports her argument. The regulation that prescribes that period, § 1904.33(a), requires an employer to “save the OSHA 300 Log ... and the OSHA 301 Incident Report forms for five (5) years following the end of the calendar year that these records cover.” 29 C.F.R. § 1904.33(a) (emphasis added). But the Secretary did not cite Volks for violating § 1904.33(a) by failing to save those documents; she cited it for violating § 1904.29(b) by failing to record information on them. Indeed, she does not contend that Volks failed to “save” its logs and incident reports for five years or to have them available during that period.
Nor is there anything in the language of § 1904.33(a) that imposes a continuing obligation to update or correct those documents after seven days. To the contrary, the very next subsection of § 1904.33 makes clear that there is no continuous updating requirement applicable to Volks. With respect to the logs, § 1904.33(b) reads as follows:
Do I have to update the OSHA 300 Log during the five-year storage period? Yes, during the storage period, you must update your stored OSHA 300 Logs to include newly discovered recordable injuries or illnesses and to show any changes that have occurred in the classification of previously recorded injuries and illnesses.
29 C.F.R. § 1904.33(b)(1) (emphasis added). In other words, the requirement to update a stored log does not obligate an employer to constantly reexamine injuries and illnesses, but rather is expressly limited to recording “newly discovered” information. Hence, because the Secretary does not contend that Volks discovered anything new after the seven-day period, the updating requirement for logs has no application to Volks.
In sum, even if a stand-alone provision with language like that in § 1904.29(b)(3) could be read to create an obligation that continues after a grace period,
2. OSHA also cited Volks for violating 29 C.F.R. § 1904.32(a)(1) and (b)(3), by failing (i) to review the OSHA 300 log at the end of each relevant calendar year and correct any identified deficiencies, and (ii) to have a company executive certify that the annual summary was correct and complete. See Citation at 29, 30. The Secretary maintains that these violations, like those considered above, “constituted continuing violations for the entirety of the five-year retention period.” Resp’t Br. 16-17.
Section 1904.32(a) provides:
At the end of each calendar year, you must: (1) Review the OSHA 300 Log to verify that the entries are complete and accurate, and correct any deficiencies identified; (2) Create an annual summary of injuries and illnesses recorded on the OSHA 300 Log; [and] (3) Certify the summary....
29 C.F.R. § 1904.32(a) (emphasis added). Another subsection provides that the certification must be made by a company executive. Id. § 1904.32(b)(3). This regulation does not contain a grace period, and it mentions no date regarding the obligations to review, create, and certify other than “the end of each calendar year.” Accordingly, on its face the regulation indicates that a violation occurs only once — when there is a failure to fulfill a listed obligation at the end of a year.
Moreover, Volks’ citation for failing to review the OSHA 300 log makes clear that the Secretary did not charge the company with a continuing violation. That citation states: “At the end of each calendar year, the employer did not review the OSHA
Once again, the “five-year record retention period” offers no support for the Secretary’s continuing violation theory. As it does with respect to the log and incident report forms, the record retention regulation requires a covered employer to “save” the annual summary for five years. Id. § 1904.33(a). The Secretary did not cite Volks for failing to save the summaries, and there is no suggestion that Volks failed in that regard. Nor did the Secretary cite Volks for failing to create annual summaries, as is also required “[a]t the end of each calendar year.” Id. § 1904.32(a)(2). Indeed, the citation effectively concedes that Volks did so.
Accordingly, to make even a colorable claim that Volks’ violations were continuing, the regulation would have to require Volks not just to save the annual report, but to update it during the five-year record retention period. But the question of whether there is such an updating requirement is asked and answered by the OSHA regulation itself: “Do I have to update the annual summary? No, you are not required to update the annual summary, but you may do so if you wish.” 29 C.F.R. § 1904.33(b)(2).
3. In sum, it is clear that the obligations imposed by § 1904.29(b)(2) and (b)(3) must be satisfied by the end of that regulation’s seven-day grace period, while the obligations imposed by § 1904.32(a)(1) and (b)(3) must be satisfied at the end of the relevant year. Those obligations do not continue thereafter. Hence, for purposes of 29 U.S.C. § 658(c), “violation[s]” of these regulations “occur[]” at those dates and do not continue. And, as § 658(c) requires, “no citation may be issued ... after the expiration of six months following the occurrence of any [such] violation.”
None of this is to say, as the petitioner suggests in its opening brief, that a statute of limitations like § 658(c) can never admit of a continuing violation for a failure to act. To the contrary, where a regulation (or statute) imposes a continuing obligation to act, a party can continue to violate it until that obligation is satisfied, and the statute of limitations will not begin to run until it does.
As the Court notes, OSHA’s record retention regulation imposes such a continuing obligation: an employer “must save the OSHA 300 Log, ... the annual summary, and the OSHA 301 Incident Report forms for five (5) years.” 29 C.F.R. § 1904.33(a); see Court Op. at 755-56, 757 n. 3. If the employer “loses or destroys a record before the end of that time period, that ... is a violation.” Court Op. at 756. Indeed, even if the company simply does not have the record during that period— whether because it was lost or destroyed or for any other reason, known or unknown — that too is a violation of the obligation to retain the records for five years. Accordingly, OSHA may cite an employer for such a violation “for six months after the fifth year.” Id. at 756.
Similarly, if an employer fails in its regulatory obligation to provide “machine guarding ... to protect the operator and other employees in the machine area from hazards,” 29 C.F.R. § 1910.212(a)(1), a citation remains timely more than six months after the first unguarded day, because each day a machine is unguarded there is a continuing violation-a continuing “occurrence.” See Court Op. at 758. Likewise, as Volks itself acknowledges, OSHA regulations requiring employers to train their employees impose continuing obligations that an employer can continue to violate, at least as long as the employee is in the workplace and exposed to danger. Oral Arg. Recording at 30:50; see Court Op. at 757-58. Hence, an employer can violate the asbestos training requirement, which requires that it provide training to employees who are exposed to specified concentrations of asbestos “prior to or at the time of initial assignment,” 29 C.F.R. § 1910.1001(j)(7), long after the time of that initial assignment.
This court has read statutes of limitations similar to § 658(c) as allowing for continuing violations in other contexts as well. At issue in Postow v. OBA Federal Savings & Loan Ass’n,
These regulatory and statutory violations cannot be distinguished from the ones before us on the ground that they involve repeated acts rather than continuing failures to act. They do not. Instead, they are distinguishable because in each case it is reasonable to read the provision at issue as imposing a continuing obligation. Here, by contrast, such a reading is simply implausible.
Ill
An “agency is entitled to ... deference when it adopts a reasonable interpretation of regulations it has put in force.” Federal Express Corp. v. Holowecki,
. The Secretary's brief on this point is puzzling. It acknowledges that employers are not "required to constantly re-examine injures and illnesses during the five-year retention period.” Resp’t Br. 36. "Instead, the examination and assessment of illnesses and injuries should usually take place only once, either within the seven-day grace period found in § 1904.29(b)(3), or at any point thereafter as soon as the employer realizes that it has failed to meet its ongoing recording obligations.” Id. And yet, there is nothing in the record to suggest that Volks "realized” after the passage of the seven-day period that
. Cf. United States v. George,
. For this reason, the Commission’s comparison between an inaccurate entry on an OSHA 300 log and the existence of a condition that does not comply with a safety standard is inapt. See Commission Decision at *3-5. As discussed above, the recording regulations make clear that the company’s recording obligation occurs at a particular time. By contrast, as discussed below in Part II, OSHA's safety standards impose abatement obligations that continue until the unsafe conditions are corrected. Those obligations are categorical and not bound to any particular time. See, e.g., 29 C.F.R. § 1910.212(a)(1) (providing that "machine guarding shall be provided to protect the operator and other employees in the machine area from hazards”).
. The citation states that certification was made by Volks’ Human Resources/Safety Manager rather than a company executive. Citation at 30. Certification is made on the annual summary itself. See OSHA Form 300A, available at http://www.osha.gov/ recordkeeping/RKforms.html.
. The Secretary’s repeated references to two provisions of the OSH Act do not advance her claim that Volks can be cited for continuing violations in this case. Section 657(c)(1) provides that "[e]ach employer shall make, keep and preserve ... such records regarding his activities ... as the Secretary ... may prescribe by regulation.” 29 U.S.C. § 657(c)(1). Section 657(c)(2) provides that "the Secretary ... shall prescribe regulations requiring employers to maintain accurate records of, and to make periodic reports on, work-related deaths, injuries and illnesses.” Id. § 657(c)(2). But Volks was not cited for vio
. Similarly, in Wilderness Society v. Norton we indicated that the plaintiff's suit against the National Park Service (NPS) for failing to perform statutorily mandated wilderness reviews was not time-barred by the six-year statute of limitations for " ‘every civil action
Concurrence Opinion
concurring:
The law tends to snowball. A statement becomes a holding, a holding becomes a precedent, a precedent becomes a doctrine, and soon enough we’re bowled over at the foot of a mountain, on our backs and covered in snow. So it is with our deference doctrines. Starting from a statement made in the Chevron decision — in which the Justices’ own papers confirm the Supreme Court “did not mean to do anything dramatic,” Cass R. Sunstein, Chevron Step Zero, 92 Va. L.Rev. 187, 188 (2006) — we have come to a place where an agency asks us with a straight face to defer to its interpretation of a statute of limitations: a simple, legislatively-imposed time limit on its own prosecutorial authority. As the Court’s opinion today points out, we still have not decided whether such a statutory provision is deserving of Chevron deference. See Court Op. at 754-55; Intermountain Ins. Serv. of Vail v. Comm’r,
Too often, we reflexively defer whenever an administrative agency claims statutory ambiguity, but this is not our charge. See Ala. Educ. Ass’n v. Chao,
whenever decision as to the meaning or reach of a statute has involved reconciling conflicting policies, and [when] a full understanding of the force of the statutory policy in the given situation has depended upon more than ordinary knowledge respecting the matters subjected to agency regulations.... If [the agency’s] choice represents a reasonable accommodation of conflicting policies that were committed to the agency’s care by the statute, we should not disturb it unless it appears from the statute or its legislative history that the accommodation is not one that Congress would have sanctioned.
Chevron,
When determining whether or not Congress has intended an agency to make an interpretive choice, we might look to whether that interpretive choice would involve making such a monumental policy choice that, although the agency may be expert, separation-of-powers considerations mean “there may be reason to hesitate before concluding that Congress has intended such an implicit delegation.” FDA v. Brown & Williamson Tobacco Corp.,
Finally, we can also infer delegation or its absence by asking if “the particular question [is] one that the agency or the court is more likely to answer correctly,” or whether the question “concernfs] common law or constitutional law, or ... matters of agency administration,” or whether “the agency can be trusted to give a properly balanced answer” rather than use the interpretive opportunity to “expand [its] power beyond the authority that Congress gave [it].” Breyer, supra, at 370-71; see also Thomas W. Merrill & Kristin E. Hickman, Chevron’s Domain, 89 geo. L.J. 833, 912-13 (2001) (similarly suggesting that courts ask first “whether Congress would want the particular question about the scope of agency authority to be resolved” by deference and that “if the court concludes that Congress would not want the agency to be the primary interpreter,” it should not defer).
For example, I see no reason a court should have to defer to an agency’s interpretation of ambiguities in a provision setting out the court’s own jurisdiction to review that agency’s action. As the Ninth Circuit explained, “[w]hile we ordinarily give great weight to the interpretation of the agency charged with enforcement of the statute we are construing, that deference does not extend to the question of judicial review, a matter within the peculiar expertise of the courts.” Love v. Thomas,
But deferring to an agency’s interpretation of its own jurisdiction without some clear indication from Congress that it has delegated jurisdiction-defining authority to the agency can raise the same separation-of-powers, expertise, and agency trust concerns. We have come to infer delegation by mere statutory ambiguity, see Chevron,
That we may have “generally” deferred to an agency’s interpretation of its own jurisdiction in the past, see, e.g., UPS, Inc. v. NLRB,
Agency interpretations of statutes of limitations like the one at issue in this case are similarly poor candidates for deference. In general, statutes of limitations are not the sort of technical provisions requiring or even benefiting from an agency’s special expertise. Rather, much like many jurisdictional provisions, these are texts with which courts are intimately familiar, as we interpret and apply them every day. Nor do statutes of limitations generally suggest any policies that have been left by Congress for an agency to reconcile. Cf. Mississippi Power & Light Co.,
Finally, and perhaps most compellingly, statutes of limitations are designed to constrain the government’s enforcement authority and to promote finality, repose, and the efficient and prompt administration of justice. John R. Sand & Gravel Co. v. United States,
Because an agency’s interpretation of such a statute could permit it to escape these particularly important constraints, statutes of limitations exemplify the sort of question to which an agency cannot “be trusted to give a properly balanced answer” and about which we should be especially vigilant. Breyer, supra, at 371; see Mississippi Power & Light Co.,
We once took some of these concerns to heart. In 3M Co. v. Browner,
Similarly, some of our sister Circuits have also declined to defer to agencies’ interpretations of statutes of limitations, even those contained in the statutes the agency administers, because statutes of limitations are “not a matter within the particular expertise of the [agency]” and are “clearly legal issue[s] that courts are better equipped to handle.” Bamidele v. INS,
Confronted with a statute of limitations that does not involve the sort of intricacies that motivated us to reject Bamidele in “the context of’ Intermountain,
. We have deferred to an agency’s interpretation of the tolling of a limitations period contained in its own regulations. Alldata Corp. v. NLRB,
. In N. Am. Van Lines, we did still afford "some deference” to the agency's “conclusions drawn from the factual setting” of the particular case,
